Melissa Cox
Louisville,Kentucky
Summary
Detail-oriented Accounts Payable Specialist skilled in handling diverse range of accounts payable functions with accuracy, efficiency and sound judgment. Adept at organizing and prioritizing requirements to maintain tight deadlines and strict financial controls. Accustomed to delivering superior performance in autonomous or team-focused environments.
Overview
22
22
years of professional experience
Work History
Membership Associate
NE-YMCA
07.2022 - 05.2024
- Enhanced member satisfaction by promptly addressing and resolving inquiries and concerns.
- Coordinated membership renewals efficiently, minimizing lapses in active memberships.
- Provided exceptional customer service to both current and prospective members, consistently exceeding expectations in all interactions.
- Assisted in the development of membership packages, tailoring offerings to meet diverse needs of prospective members.
- Boosted membership retention rates through proactive engagement and regular follow-up communication.
- Actively engaged clients upon entrance with pleasant greeting.
- Identified issues and immediately stepped up to guarantee speedy and effective resolutions.
Accounts Payable Specialist
Scoppechio
09.2005 - 07.2021
- Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Reduced invoice processing time with accurate data entry and timely vendor communication.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Facilitated dispute resolution between company departments and vendors regarding payment issues or discrepancies in invoicing.
- Contributed to year-end closing process by ensuring all outstanding payables were accurately recorded and settled promptly.
- Investigated daily variances and corrected errors to resolve discrepancies.
- Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Maintained compliance with internal controls and external regulations related to accounts payable processes.
- Collaborated with procurement team to resolve discrepancies between purchase orders and invoices received.
- Prepared vendor invoices and processed incoming payments.
- Maintained good working relationships with vendors and resolved disputes.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Documented petty cash transactions in petty cash journal to summarize payments rendered, maintaining accurate records.
- Matched purchase orders with invoices and recorded necessary information.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
- Entered figures using 10-key calculator to compute data quickly.
- Created detailed expense reports to facilitate reimbursement for business expenses incurred.
- Reconciled monthly credit card statements and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
- Generated invoices upon receipt of billing information and tracked collection progress.
- Weekly check run
- Handle's the 1099 process at year end
- Ensures proper maintenance, filing, and storage of records in case of audits.
- Performs other related duties as assigned.
Accounts Receivable Accountant
Louisville Bedding Company
03.2002 - 03.2005
- Maintained healthy business relationships through proactive communication with clients regarding outstanding balances and payment terms.
- Supported company growth by ensuring timely revenue recognition and accurate financial data entry.
- Managed past due balances, financial inquiries and other accounts receivable functions.
- Reduced invoice disputes by maintaining accurate records and promptly addressing client concerns.
- Monitored timely collection and application of account receivable collections.
- Streamlined month-end closing procedures, reducing processing time for financial statements generation.
- Contributed to a positive working environment within the finance team through consistent collaboration, open communication, and adherence to deadlines.
- Maximized working capital availability by regularly reviewing outstanding invoices for timely follow-up actions.
- Tracked funds, prepared deposits and reconciled accounts.
- Provided journal entries and performed accounting on accrual basis.
Education
Bachelor of Science - Business Administration & Accounting
Sullivan University
Louisville, KYAssociate of Arts - Accounting
Leeward Community College
Pearl City, HISkills
- Keen eye for detail
- Verbal and written communication
- Team Player
- Customer Service
Timeline
Membership Associate
NE-YMCA
07.2022 - 05.2024
Accounts Payable Specialist
Scoppechio
09.2005 - 07.2021
Accounts Receivable Accountant
Louisville Bedding Company
03.2002 - 03.2005
Bachelor of Science - Business Administration & Accounting
Sullivan University
Associate of Arts - Accounting
Leeward Community College
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