MICHELE BEAUBOEUF

Christian Brothers Conference (CBC) is the office for the Lasallian Region of North America (RELAN), located in Washington, DC. CBC is a non-profit organization that provides programming and support for Lasallians throughout RELAN. CBC convenes and engages Lasallians through formation and education programs, advocacy, and a variety of services and resources designed to promote Lasallian education.

• Supervised competent and skilled full-time Event Planner
• Managed meetings and events, ranging in size from 15-300, from start to finish by clearly defining function space utilization and guest room block pattern; negotiated contracts to include clauses to decrease the organization’s liability in the event of room block and food and beverage (F&B) minimum attrition, cancellation or reduction in attendance; increased concessions and maintained meeting and event history to ensure accurate negotiation leverage
• Organized conferences with over 400 total room nights, $50,000 in F&B expenses, $25,000 in audio-visual (AV) expenses, and 10,000 square feet in total meeting space
• Built Request for Proposals (RFPs) to include detailed information on the vision and mission of the organization, event attendee demographics, event theme, history and preferred dates
• Reviewed and prioritized proposals based on alignment with selection criteria
• Conducted site visits to review and evaluate potential venues
• Provided venue recommendations to stakeholders through thorough analysis and assessment of event's costs and needs
• Developed and maintained effective working relationships with venue personnel, by utilizing exceptional interpersonal and communication skills
• Negotiated contracts for hotels, conference centers, retreat centers, restaurants, and other venues
• Developed detailed Event Specification Guidelines (ESG) for facility space assignments and setups, F&B selections, AV requirements, and all other ancillary services required to execute meetings and events
• Negotiated contracts for vendor services such as speakers, transportation, translation, security, and AV requirements
• Drafted invitation letters to potential keynote speakers by providing detailed conference information, including date and time of presentation, conference theme, requested focus of presentation and compensation
• Provided profit and price point data to programs and events team to set registration fees
• Managed budgets by tracking income and expenses of all meetings and events
• Coordinated travel and accommodations for stakeholders
• Collaborated with Communications Department to publish printed and web-based materials
• Worked with Director of Development to solicit underwriters, sponsors, advertisers, and exhibitors for events and conferences
• Using an online meeting scheduling platform, scheduled committee meetings
• Worked collaboratively as part of the overall team to support the work of the organization

• Worked with Database Manager to prepare on-line registration forms with multiple price points, using clear and concise instructions with distribution to over 500 potential participants
• Worked closely with programs and events team to draft registration materials to include Conference Information for Participants, Registration and Payment Information, Conference Schedule, and Registration Announcement Letter
• Teamed up with programs and events team to manage on-site conference production with over 200 participants, 30 presenters, 15 exhibitors and 10 hotel staff
• Drafted “Before You Go” emails to conference attendees, providing clear and concise information needed to prepare for the event
• Gathered requirements from speakers and data from online registrations for use in detailed outline of F&B, AV, and meeting room specifications needed to execute event
• Collaborated with planning committees to develop conference themes and topics, identify keynote speakers and breakout session presenters
• Maintained event histories of locations, attendance, overall expenses, themes, and speakers
• Maintained and strictly adhered to detailed calendar of all events, with timelines and deadlines
• Using SurveyMonkey, drafted event evaluation surveys, reviewed and compiled survey data, and produced an executive summary for debriefing meetings and future planning

• Provided administrative support to the Director of Administration, Director of Education and three department directors
• Served as primary point of contact for an average of 30 incoming phone calls per day, courteously addressing inquiries and resolving concerns
• Skilled in drafting emails, memos and letters to colleagues, stakeholders and clients, providing clear and concise instructions and information, as well as requesting data
• Scheduled, organized, and completed an average of six annual meetings of approximately 15 attendees per meeting
• Provided support for five annual conferences and programs, with an average of 150 participants
• Booked, coordinated and finalized details of multi-destination travel itineraries, which include flight arrangements and hotel reservations
• Created a detailed spreadsheet of travel plans for quick and easy access
• Composed and proofread memos, letters and emails, providing accurate and concise communication.