Administrative Specialist
Equipment Transport LLC / Pilot Water Solutions
Carlisle , PA
2011.09 - 2021.03
- Delivered top-notch administrative support to senior staff, promoting excellence in departmental operations.
- Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
- Established workflow processes, monitored daily productivity and implemented modifications to improve performance of personnel and enhance team morale.
- Coordinated and supported all facets of fleet equipment acquisition and sales (equipment purchase, insurance, permitting, furnishing and preventative maintenance; sale/transfer and disposal).
- Supported company-wide rollout of TMT fleet maintenance software tool by aiding with design, development and deployment of key features; provided initial and ongoing training to personnel.
- Maintained current fleet permits and licensing while conforming to state and Federal DOT rules and regulations.
- Managed Toll Transponder, GPS tracking and Fleet Fuel tracking accounts; distributed related equipment to various fleet terminals; assisted with installs, set-up, maintenance and troubleshooting.
- Supported fleet maintenance parts procurement and parts inventory tracking.
- Implemented multi-state, long-term fleet rental program and maintained vendor account; assisted facilitation of periodic price negotiations.
- Monitored and managed department expenses with allotted budgets; reviewed and approved expense reports.
- Conducted thorough research using diverse resources to assist senior staff with routine and special project tasks, while staying within budgetary limitations and schedule restrictions.
- Created and maintained fruitful professional relationships with senior staff, customers, vendors and colleagues.
