Michelle Sandoval
Enscicon (Palmer Project for EVRAZ)
Pueblo,CO
19
years of professional experience
Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through 25 years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.
Work History
Administrative Support Specialist
6 Years 5 Months- Timekeeping for employee and contractors
- Payroll
- Contracts
- Buyer
- Managing contractors timesheet
- Procurement
- Analysis Data
- Developing purchasing guidelines for the office
- Customer Service with both vendors and outside individuals
- Colorado Notary Public Certified
- Support to Procurement/Contract Team
- Purchase Orders
- Ordering
- Manage and organize contracts
- Creating and tracking databases (software Excel)
- Creating memos and letters
- Creating PARs (Purchase Authorization Request Forms) for payment process
- Creating IAFs (Invoice Approval Form) for payment to be entered
- ORACLE Program
- Taking Meeting Minutes
- Answering calls
- Filing and organizing
- Maintaining Contract Files
- Inventory
- Document Control.
Suitability Clerk (Human Resources)
10 Months- Government Clearance for CBI Fingerprinting System
- Data Entry
- Document Control
- Editing Documents
- Customer Service to new employees
- SharePoint Databases
- Background Checks
- Fingerprinting
- File loose forms
- Type memorandums both confidential and non-confidential
- Schedule, attend, compose, and distribute meeting minutes
- BambooHR programming
- LEVER programming.
Sr. LAB Administrator Coordinator
4 Years 6 Months- Administrative Support to LAB Managers and supporting staff
- Document Control
- Editing Documents
- Customer Service to vendors
- SharePoint creating and downloading workflows
- Managing SharePoint
- Ordering Supplies
- LAB Vehicle Coordinator-tracking and maintaining
- File loose forms
- Type memorandums both confidential and non-confidential
- Sort and distribute mail
- Schedule, attend, compose, and distribute meeting minutes
- Clearing outside vendors and visitors
- Create Access databases to track document control
- Maintaining the Laboratory Website
- Answer phones
- On-Boarding visitors
- Creating and managing Purchase Orders
- P-Card purchasing.
Administrative Assistant III
2 Years 1 Month- Administrative Support to CCI Manager and supporting staff
- Utilize CORE system to encumber/modify contract SRs
- Serve as initial contact to DOC Staff and outside Stakeholders
- Created Access databases to track all vehicle throughout the Dept
- Of Corrections
- Sort and distribute mail, process FedEx documents
- File loose forms
- Type memorandums both confidential and non-confidential nature
- Schedule, attend, compose, and distribute meeting minutes
- Input time sheets and tracking vacation
- Answer the phones
- Created and maintained desk manual
- Customer Service with Vendors
- CCIS Background checks for the Department.
Administrative Assistant III
1 Year 6 Months- Administrative Support to FMS Associate Director and Contract Unit
- Utilize COFRS system to encumber/modify contract purchase orders
- Serve as initial FMS contact to DOC Staff and outside Stakeholders
- Process all Central Office work orders to Building Management; follow up through completion
- Created Access databases to track all Central Office work orders in a more efficient manner
- Bid Opening-Attend, coordinate, and record
- Contractor’s Agreement-draft the Construction Contract and prepare accompanying documents
- Receive and Route Contracts for various DOC Projects
- Sort and distribute mail, process FedEx documents
- File loose forms
- Type memorandums both confidential and non-confidential nature
- Schedule, attend, compose, and distribute meeting minutes for the Associate Director as required
- Time sheet input
- Maintain Work Order database
- Schedule Inmate Work Crews
- Answer the phones
- Serve as Team Leader for work unit during Emergency Drills
- Created and maintained desk manual.
Administrative Assistant II
5 Months- Compile/maintain the budget
- Utilize the COFRS system
- Order supplies for both Laundry and Kitchen Departments
- Monthly Stat reports
- Create Access databases for job board (offenders)
- Purge/Audit Diet and Working File folders and labels as needed
- File loose forms
- Input data from Daily Reports
- Log laundry requests (kites) in a database
- Create Laundry’s Monthly Schedules
- Sort and distribute mail
- Type and create memorandums
- Answer multiple phone lines
- Maintain P-Card and associated logs
- Customer Service-DOC staff and outside vendors.
Medical Records Tech I
3 Years 1 Month- Execute copies and release of medical and mental health records
- Schedule offenders to review medical records
- Prepare billing memorandums
- Track private health information
- Track movement of offenders arriving in and out of the facility on the DCIS Chart Locator
- Purge/Audit medical and mental health record file folders and labels as needed
- File loose forms
- Pull charts for sick line, specialty on-site clinics, off-site medical appointments
- Enter and retrieve medical information on DCIS and PCDCIS
- Log Sick Line requests (kites)
- Compile/maintain the Sick Line schedules (CSP Escort Schedule, CSP Clinic Schedule, and CCF Clinic Schedule)
- Sort and distribute mail
- Type memorandums
- Create databases
- Prepare Monthly Stat reports
- Track provider training schedules
- Maintain P-Card and associated logs
- Order supplies
- Answer multiple phone lines.
Education
Associate Degree-Business Technology
Skills
Verbal Communication
File Organization
Scheduling appointments
Telephone reception
Administrative Procedures
Strategic Planning
Inventory Management
Project Management
Document Scanning
Document Management
Spreadsheet Creation
Calendar Management
Word Processing
Proofreading
Meeting planning
Presentation Preparation
Expense Reporting
Travel Arrangements
Report Generation
Business Correspondence
Multitasking and Time Management
Fast Learner
Customer Service
Critical Thinking
Clear Communication
Customer and client relations
Document and File Management
Microsoft Office
Documentation and Recordkeeping
Data Entry
Confidentiality and Data Protection
Database entry
Excel spreadsheets
Invoice Processing
Scheduling and calendar management
Employee Communications
Scheduling
Editing and proofreading
Schedule Management
Appointment Coordination
Administrative Support
Administrative background
Organizing and Categorizing Data
Documentation and control
Office Equipment Operation
Filing and data archiving
Project Planning
Records Management
Workflow Planning
Payroll Administration
Writing reports
Research and Analytical Skills
Recordkeeping
Meeting Arrangements
Professional Networking
Employee timesheet processing
Supply Inventory Control
Spreadsheet Management
Database and Client Management Systems
Accounting skills
Business Administration
Correspondence Writing
Report Preparation
Report Development
Accounting Support
Database Maintenance
Document retrieval
Spreadsheet tracking
Meeting Note Taking
Order Placement
References
- Elaine Greer, (409) 543-4983
- Chastitie Graves, (719) 214-4253
- Shondel Gordon-Baum, (719) 248-7700
Timeline
Administrative Support Specialist
Enscicon (Palmer Project for EVRAZ)
04.2020 - CurrentRead More
Suitability Clerk (Human Resources)
MissionSide
10.2019 - 08.2020Read More
Sr. LAB Administrator Coordinator
Pueblo Chemical Depot-Battelle
10.2014 - 04.2019Read More
Administrative Assistant III
Colorado Correctional Industries
08.2012 - 09.2014Read More
Administrative Assistant III
Facility Management Services (FMS)
01.2011 - 07.2012Read More
Administrative Assistant II
Food Service
07.2010 - 12.2010Read More
Medical Records Tech I
Colorado Department of Corrections
05.2007 - 06.2010Read More
Pueblo Community College
Associate Degree-Business Technology
Read More