Minerva Molina
Dallas,TX
Summary
Detail-Oriented Office Administrator experienced in human resources and accounting operations. Achieved organizational efficiency through effective payroll management, vendor negotiation, and employee onboarding. Focused on fostering collaboration and enhancing financial reporting accuracy.
Overview
2
2
Languages
21
21
years of professional experience
Work History
Administrative Office Manager
T & W Tire LLC
Lancaster, TX
08.2009 - Current
- Oversaw administrative budget, optimizing expenditures while maintaining operational effectiveness.
- Streamlined office operations by implementing efficient scheduling and resource allocation processes.
- Coordinated communication across departments to enhance collaboration and workflow efficiency.
- Oversaw the administrative budget, optimizing expenditures while maintaining operational effectiveness.
- Managed vendor relationships, negotiating contracts to secure favorable terms and maintaining quality services provided to the organization.
- Updated reports, managed accounts, and generated reports for the company database.
- Managed payroll and benefits administration to ensure accuracy and compliance with company policies.
- Oversaw inventory activities by ordering requisitions and stocking and shipment receiving.
- Maintained strict confidentiality of sensitive information, upholding the highest standards of professionalism at all times.
- Developed strong relationships with clients through exceptional customer service and timely responses to inquiries.
- Assisted executive management with special projects as needed to support overall business objectives.
- Monitored daily productivity, and implemented modifications to improve overall performance of personnel.
- Coordinated events and meetings, resulting in seamless execution and positive attendee experiences.
- Streamlined office processes by implementing efficient organizational systems and procedures.
- Managed hiring process from job posting to onboarding, ensuring top talent acquisition for key positions.
- Oversaw the budgeting process, ensuring accurate financial reporting and adherence to established guidelines.
- Resolved financial discrepancies and customer billing issues with timely attention.
- Completed weekly payroll for 25-40 employees.
- Created organized filing system to manage department documents.
- Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping.
- Conducted comprehensive employee training sessions on HR policies and compliance standards.
- Facilitated conflict resolution initiatives, fostering a positive workplace environment.
- Managed benefits administration for company-wide staff, ensuring timely processing and accurate recordkeeping.
- Facilitated smooth onboarding processes for new hires, leading to faster integration into the workplace culture.
- Fielded employee inquiries related to insurance, pension plan, vacation, sick leave and employee assistance.
- Monitored employee attendance and performance, addressing issues in accordance with company policies and procedures.
- Led open enrollment periods for health insurance coverage options, assisting employees in making informed decisions regarding their benefits selection.
- Facilitated smooth onboarding experiences for new hires, ensuring they felt welcomed and well-informed.
- Processed invoices and payments using accounting software to ensure timely financial transactions.
- Reconciled monthly procurement card statements, identifying discrepancies and ensuring accuracy in records.
- Assisted in preparing financial reports by gathering relevant data from multiple sources.
- Maintained a high level of confidentiality and professionalism when handling sensitive financial information, promoting trust among clients and colleagues.
- Ensured adherence to GAAP standards by maintaining proper documentation supporting all financial transactions recorded in the general ledger.
- Oversaw documentation and reporting of expenses, sales and other transactions.
- Facilitated audit processes, ensuring readiness by maintaining organized financial records and supporting documents.
- Enhanced accuracy in financial reporting with thorough monthly account reconciliations and adjustments.
- Contributed to successful financial audits, meticulously preparing required documents and addressing auditor inquiries.
- Matched purchase orders with invoices and recorded necessary information.
- Input financial data and produced reports using the MaddenCo Software system.
- Strong Excel skills
- Conducted daily end of of day financial reports and end of month billing
Accounting Assistant
CMC Commercial Metals
Dallas, TX
03.2006 - 01.2009
- Assisted in maintaining financial records using accounting software, ensuring data integrity.
- Processed invoices and expense reports for accuracy and compliance with company policies.
- Supported month-end closing activities, preparing financial statements and reconciliations.
- Coordinated with vendors to resolve billing discrepancies and maintain positive relationships.
- Self-motivated, with a strong sense of personal responsibility.
- Worked effectively in a fast-paced environment.
- Skilled at working independently and collaboratively in a team environment.
- Excellent communication skills, both verbal and written.
- Worked well in a team setting, providing support and guidance.
- Managed time efficiently in order to complete all tasks within deadline.
- Processed vendor invoices accurately and timely to maintain strong supplier relationships.
- Reconciled monthly statements to ensure precise financial records and identify discrepancies.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
- Maintained good working relationships with vendors and resolved disputes.
- Demonstrated adaptability during peak workload periods while maintaining high-quality results and meeting tight deadlines.
Education
Associate of Science - Business
Mountain View College
Dallas, TX05-2018
Skills
- Financial budgeting
- Payroll processing
- AP/AR management
- Scheduling coordination
- Data management
- Payroll administration
- Audit support
- Human resources administration
- Supply chain management
- Scheduling management
- Database administration
- Inventory control
- Payroll management
- Inventory management
- Employee onboarding
- Report preparation
- Document preparation
- Time optimization
- ERP systems proficiency
- Planning and prioritizing
- AP/AR management
- Strategic planning
- Financial data analysis
- Audit facilitation
- ERP systems knowledge
- GAAP compliance
- ERP systems proficiency
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Timeline
Administrative Office Manager
T & W Tire LLC
08.2009 - Current
Accounting Assistant
CMC Commercial Metals
03.2006 - 01.2009
Associate of Science - Business
Mountain View College