MODESTY M. TRIBUE
Panama City,FL
Summary
Meticulous Administrative Associate with solid background in confidentiality high-volume office environments focused on delivering exceptional clerical and operational support for professionals. With a positive friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing multiple purchase card purchasing and reconciliations, tracking requisition and purchase order management, verifying correct budget compliance, spreadsheets, research analytical skills, and project needs. Successful handling multiple projects simultaneously with a high degree of accuracy.
Overview
30
30
years of professional experience
Work History
Administrative Associate
Florida State University
Panama City, FL
12.2018 - Current
- Purchase card holder, process internal and auxiliary requisitions, purchase orders, analyze data in FI database, procurement tracking for all purchase orders, receive goods, confirm cost center budget codes for compliance, correspond with vendors, reconcile purchase card expenses monthly for three purchase cards Dean’s Office and Information Technology Services, upload all reconciliations in FI system, and submit to Finance and Administration monthly, process software requisitions for Information Technology Services Department, processing property change forms, tracking movement of inventory, and process accountability release forms
- Manage communication for all Deans by taking and making calls, reviewing, prioritizing mail, composing, and typing correspondence
- Compile produce presentations, spreadsheets and reports as directed by the Dean and Associate Deans
- Manage office duties, order materials, organize work spaces, answer emails and calls
- Direct callers, schedule appointments and provide general office information asking appropriate questions to determine which Executive staff member could be of service
- Greet visitors and faculty daily to handle any questions offering immediate assistance
- Obtain scanned records and uploaded to database
- Deliver exceptional administrative service through direct communication with the Dean and Associate Deans
- Respond to vendor inquiries via email and telephone, providing updated and accurate information
- Maintain office supplies inventory by checking stock and ordering new supplies in a timely manner
- Process financial documents, contracts, expense reports and invoices
- Assist with payroll preparation and enter data into cumulative payroll document
- Manage incoming and outgoing mail, filing and meeting coordination
- Automated office operations by managing internal and external correspondence, record tracking and data communications
- Schedule and coordinated meetings, appointments, agendas, and other documents to enhance collaborative process of the Deans office
- Email messages, memos, and business letters for Executives and proofread documentation to provide error-free correspondence
- Maintain appointments and event calendars for all Deans using electronic calendars, outlook, teams, goggle assist, zoom and FMX to scheduled meetings, appointments, and conference calls
- Generate office correspondence and reports, produce and distributed memos, newsletters, and other forms of communication
- Monitor schedules and calendar obligations for four Deans daily
- Schedule events and coordinated venue space and catering services
- Coordinate arrangements for ground transportation, flight reservations and lodging for the Dean and Associate Deans
- Organize conference room space and materials for internal and candidates to support the Deans office needs
- Draft professional business documents recommendation letters for all Deans
- Manage physical and digital files, monitor spreadsheets and updated reports to coordinate project materials
- Route contracts, agreements, and invoices through proper signature, book venues developed guest lists and organized catering services to plan events and department activities
Secretary
Florida Panhandle Technical College
Chipley, FL
11.2003 - 12.2018
- Maintained organized filing system of paper and electronic documents
- Coordinated communications, taking calls, responding to emails, and interfacing with students and potential students
- Helped set administrative procedures to minimize errors and boost productivity
- Produced and distributed memos, newsletters, and other forms of communication
- Created and updated spreadsheets to track and submit attendance to the Department of Education
- Supported projects with document creation and resource coordination
- Assisted with answering phones, filing paperwork, entering data and attendance to support operations department
- Aided in research projects by collecting and entering data, assisting with analyzing data and preparing reports and transcripts.
Inmate Systems Officer - GS7
Federal Bureau of Prisons
Marianna, FL
04.1993 - 11.2000
- Provided limited inmate information to callers due to confidentiality, processing records requests, completing intake permits and fingerprinting
- Communicated with supervisors about necessary filing, transcribing or documentation requirements for different pieces of evidence
- Ordering and tracking supplies coming into the institution
- Processed incoming and outgoing mail for staff and inmates
- Tracking and receiving inmate property in and out of the institution in the IS system confirming receipt
- Briefed employees on how to process specific types of evidence, and protect chain of custody and support case requirements
- Processed inmate funds into the IS system commissary accounts and placed in lock box for business office to verify funds with IS system spreadsheets
- Worked closely with other Federal Agencies to enter correct sentencing requirements from the Judgement and Comments Order by Judges and develop solutions and meet deadlines to insure correct release dates of the inmates
- Prioritized and organized tasks to efficiently accomplish service goals
- Juggled multiple projects and tasks to ensure high quality and timely delivery of inmate movement
- Demonstrated self-reliance by meeting and exceeding workflow needs
- Worked successfully with U.S Marshall's to coordinate movement of inmates in and out of the Institution and address issues related to the process
- Demonstrated leadership by making improvements to work processes and helping to train others.
Unit Secretary - GS6
Federal Bureau of Prisons
Tallahassee, FL
03.1989 - 04.1993
- Executed clerical tasks and assisted with unit duties to keep departments running smoothly
- Managed unit call reception and routed calls to correct department
- Monitored unit supply levels and notified management of ordering needs
- Retrieved physicians' paperwork, including lab test requests
- Scheduled and confirmed inmate appointments for diagnostic, and consultation services
- Conducted intake screening interviews to collect information and details
- Compiled physical and digital documents, charts, and property reports
- Communicated with Lieutenants to facilitate efficient movement operation of housing units
- Drafted and distributed memos and emails for entire unit
- Developed improve training procedures to aid in team member development
- Addressed, documented, and responded to incoming correspondences to address inmate queries referencing the Judgment and Comment Order.
Education
No Degree - Business Administration
Chipola College
Marianna, FLHigh School Diploma - undefined
Ft Walton Beach High School
05.1986
Skills
- Timeline Planning and Management Excel Spreadsheets
- Requisition and Purchase Order Tracking
- Multiple Calendar Management
- Reconciliations and Purchase Card Holder
- Report Analysis Document Retrieval
- Travel Authorizations for Lodging Flights and Ground Transportation
- PC Proficient Type 40 WPM Memo Preparation
- Mail Management Back Office Operations Supply Inventory Control Resource Coordination and Allocation
Timeline
Administrative Associate
Florida State University
12.2018 - Current
Secretary
Florida Panhandle Technical College
11.2003 - 12.2018
Inmate Systems Officer - GS7
Federal Bureau of Prisons
04.1993 - 11.2000
Unit Secretary - GS6
Federal Bureau of Prisons
03.1989 - 04.1993
No Degree - Business Administration
Chipola College
High School Diploma - undefined
Ft Walton Beach High School