Natalie Barreto

• This role involves preparing case files, managing courtroom schedules, and assisting judges and attorneys to facilitate smooth and orderly court sessions along with notating all hearings on dockets
• Prepare and organize case files, ensuring all necessary documentation is accurate and available for proceedings
• Coordinate and schedule courtroom activities, including trial dates, hearings, and other events
• Assist judges, attorneys, and court staff during proceedings by providing essential documents and managing courtroom logistics
• Maintain detailed records and case information, updating systems to reflect case statuses and outcomes
• Serve as a liaison between court personnel, law enforcement, attorneys, and other stakeholders

Key Responsibilities :

• Attend all hearings including arraignments, dispositions, violation of probation, motions, pre trial and jury trials.
• Process and file legal documents, court orders, and records
• Maintain accurate and up-to-date case files and databases
• Assist in the preparation and organization of court dockets and schedules
• Provide administrative support to judges, attorneys, and court personnel
• Respond to request for information from other law enforcement agencies.
• Ensure confidentiality and compliance with legal standards in all clerical duties
• Evidence collection: Collect evidence, documents, and reports related to each legal case

• Company Overview: Head of Intakes for one of the largest law firms in Tampa, FL
• Managing a high volume firm with responsibilities involving: Acceptance, denials and referrals of new cases
• Work with potential new clients in person
• Receiving and organizing sensitive information into Trialworks database
• Preparing correspondence and legal contracts
• Sending and receiving contracts
• Perform intake questionnaire for all new clients
• Moderator for morning meetings
• Handle all intake meetings
• Obtain pertinent information from new clients
• Perform initial data entry, updates, and maintain electronic files including making appropriate entries to have complete and accurate records
• Listen, observe and understand case sensitive evidence such photos, videos, recordings and emails
• Make phone calls and send messages to various other professionals
• Keep detailed notations
• Fast paced, multi tasked responsibilities
• Received, recorded, and responded to incoming and outgoing telephone and email communication
• Head of Intakes for one of the largest law firms in Tampa, FL

• Communicate client project requirements to vendors and contractors to ensure client satisfaction
• Transport children to and from school, activities, and appointments to allow clients to perform their professional responsibilities
• Display absolute discretion when updating client database to keep all information confidential
• Safely transport clients children
• Review personal documents and private records such as emails to provide professional correspondence in client absence
• Manage clients' homes prior to arrival and performed house-sitting duties to satisfaction
• Established professional relationships with trustworthy vendors such as dry cleaners, tailors, and designers to alleviate the clients daily schedule