Nicka M. Ricafort

• HR Coordinator (Promoted from HR Administrator)
  
  Started as HR Administrator and promoted to HR Coordinator in recognition of strong performance, leadership, reliability, and contribution to organizational growth within a fast-paced FMCG environment.
  
  Responsible for overseeing day-to-day human resources and administrative operations while ensuring smooth workforce management, compliance, and employee engagement across multiple departments.
  
  Key Responsibilities:
  
  Human Resources Operations
  
  * Manage end-to-end recruitment processes including manpower requisition, job posting, candidate sourcing, CV screening, interview coordination, selection, job offer preparation, and onboarding of new employees.
  * Facilitate employee orientation, induction programs, and ensure smooth integration of new hires into the organization.
  * Prepare, review, and manage employment contracts, offer letters, probation evaluations, confirmation letters, promotion letters, transfer documentation, warnings, and separation documents.
  * Maintain accurate and confidential employee records, personnel files, HR databases, and organizational reports.
  
  Employee Relations & Organizational Support
  
  * Act as the primary point of contact for employee concerns, grievances, disciplinary matters, policy clarification, and workplace conflict resolution.
  * Support department managers in manpower planning, workforce allocation, succession planning, and performance improvement initiatives.
  * Assist management in implementing employee engagement activities, retention strategies, and internal communication programs.
  
  Government & Compliance Management
  
  * Coordinate employee documentation including QID renewals, visa applications, medical appointments, sponsorship transfers, labor documentation, and other government-related requirements.
  * Ensure compliance with Qatar Labor Law, internal company policies, and employment regulations.
  * Coordinate closely with PRO, finance, operations, and department heads to ensure timely completion of employee requirements.
  
  Payroll & Attendance Administration
  
  * Review attendance records, overtime, leave balances, timesheets, deductions, and payroll-related data before salary processing.
  * Prepare monthly HR reports, headcount reports, manpower analysis, and management updates.
  
  Administrative Leadership
  
  * Draft official letters, salary certificates, NOCs, memos, employment certificates, and internal communications.
  * Improve HR filing systems, document control procedures, and workflow efficiency.
  * Support senior management in strategic HR planning and operational decision-making.

Managed multiple key business functions including Human Resources, executive administration, marketing, and property management within a dynamic real estate organization.

Key Responsibilities:

* Managed full-cycle recruitment, employee onboarding, contract administration, leave management, employee relations, and HR compliance.
* Handled employee concerns, disciplinary actions, policy implementation, and workplace conflict resolution.
* Provided direct executive support to senior management including calendar management, meeting coordination, confidential correspondence, and business reporting.
* Prepared contracts, legal documents, reports, presentations, and corporate communications.
* Managed digital marketing campaigns through Property Finder, Qatar Living, and social media platforms to generate leads and maximize property exposure.
* Coordinated with property developers, brokers, landlords, tenants, and clients to support leasing and sales activities.
* Oversaw lease administration, tenancy contracts, renewals, rent collection, maintenance coordination, and tenant relationship management.
* Supported ERP implementation and process improvements to enhance operational efficiency.

Managed procurement activities while supporting HR and administrative functions for construction and trading operations.

Key Responsibilities:

* Identified, evaluated, and negotiated with suppliers to secure cost-effective materials, tools, and equipment.
* Managed purchase requests, quotations, purchase orders, supplier contracts, and delivery schedules.
* Conducted market research, pricing analysis, and vendor performance evaluations.
* Monitored inventory levels and ensured uninterrupted material availability for project operations.
* Assisted HR department in recruitment, onboarding, employee records, payroll support, and documentation.
* Coordinated with project managers, finance teams, and suppliers to ensure smooth project execution.

* Provided high-level executive and administrative support to senior management.
* Managed executive calendars, meetings, travel arrangements, reports, contracts, and confidential records.
* Coordinated internal and external communications with clients, business partners, and stakeholders.
* Assisted in contract preparation, office operations, documentation control, and policy implementation.