Nicki Coates

Assist with routing contracts for internal and external signatures
· Organize and maintain project files, ensuring accuracy and up-to-date documentation
· Prepare and track submittal packages, RFIs, and transmittals
· Maintain logs for submittals, RFIs, and project correspondence
· Follow up on pending items to ensure timely approvals
· Distribute updated plans and documents to project teams and subcontractors
· Ensure field teams are working from the most current drawings and specifications
· Assist in gathering and organizing subcontractor and supplier quotes
· Support tracking of purchase orders and subcontract documentation
· Maintain updated vendor and subcontractor contact lists
· Support Project Managers and Superintendents with day-to-day project needs
· Assist with scheduling coordination, meeting notes, and tracking project milestones
· Coordinate communication between internal teams, subcontractors, and clients
· Assist with jobsite documentation, reporting, and data entry
· Support onboarding documentation for new vendors and subcontractors

• Documentation Management and Communication
• Issue permit implementation for construction
• Regulatory liaison for onsite inspection
• Prepare and submit compliance reports
• Onsite projects start up permit compliance training
• Onsite permit inspections and audits
• Agency interaction in field
• Training and Guidance on permit compliance
• Hazardous spill management

• Update and maintain employee training
• Conduct new employee orientation
• Ensure full compliance with regulatory agencies
• Full Compliance with MSHA
• Utah DAQ
• SWPPP Inspection Reports
• Review/ Code invoices
• Conduct Yearly MSHA Training
• Manage Scale Houses
• Fill in at scales

• Customer Service
• Setup Test Equipment
• Perform Testing
• Data Analysis
• Performance Reporting
• Records Maintenance
• Regulatory Compliance
• Maintain a clean and safe work environment
• Team builder
• Ensure adherence to processes, regulations, and policies

• Inspected in-process units and subsystems
• Administered Workflow, Scheduled Status and Control Activities
• Oversaw compliance with OSHA, Dept of Army, Utah DEQ, and other regulatory agencies
• Trained Workforce to meet facility objectives
• Managed Process Documentation and Other Data Management