Nicole Chica
New York,NY
Summary
Dynamic Executive Administrative Assistant with a proven track record at Construction Contractors, excelling in project management, excellent at completing civil and ethical duties, excellent professionalism through communication and fulfilling deadlines for building rapport, facilitating efficiency in office administration and documentation.
Expert in expense reporting and fostering strong client relationships, I streamline operations at site and in office, enhance productivity, ensuring timely project completion while maintaining confidentiality and professionalism.
Resourceful and detail-oriented, both in construction sites and with exemplary leadership role to colleagues, teammates, and associates alike.
Proactive and goal-oriented professional with excellent time management and problem-solving skills. Known for reliability and adaptability, with swift capacity to learn and apply new skills. Committed to leveraging these qualities to drive team success and contribute to organizational growth.
Tech-savvy innovator with hands-on experience in emerging technologies and passion for continuous improvement. Skilled in identifying opportunities for technological enhancements and implementing effective solutions. Adept at leveraging new tools and methods to solve problems and enhance productivity. Excels in adapting to fast-paced environments and driving technological advancements.
Demonstrates strong analytical, communication, and teamwork skills, with proven ability to quickly adapt to new environments. Eager to contribute to team success and further develop professional skills. Brings positive attitude and commitment to continuous learning and growth.
Thorough team contributor with strong organizational capabilities. Experienced in handling numerous projects at once while ensuring accuracy. Effective at prioritizing tasks and meeting deadlines.
Detail-oriented individual with exceptional communication and project management skills. Proven ability to handle multiple tasks effectively and efficiently in fast-paced environments. Recognized for taking proactive approach to identifying and addressing issues, with focus on optimizing processes and supporting team objectives.
Innovative technology professional with several years of diverse experience. Skilled in enhancing systems and aligning technical solutions with business objectives. Proven success in leading projects from start to finish and contributing to organizational growth and success.
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Smooth and professional Executive Administrative Assistant and Leader with experience enhancing executive productivity and improving business operations. Exceeds expectations for maximizing group performance and overseeing calendars. Operates well with minimal supervision to meet demanding objectives.
Driven and resourceful administrative professional with 10 + years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Professional with proven experience supporting high-level executives. Skilled in managing schedules, coordinating meetings, and handling confidential information. Strong focus on team collaboration and achieving results. Reliable and adaptable, with expertise in communication, organization, and multitasking.
Overview
12
12
years of professional experience
Work History
Executive Administrative Assistant
Construction Contractors
New York, NY
01.2014 - Current
- Managed daily schedules and appointments for executives to optimize time management.
- Managing important Clerical duties such as building rapport while responsible for pulling up various permits from the city and building management for contractor.
- Managing skilled laborers and work efficiency, along with equally building rapport with clients, maintaining excellent communication, professionalism, and facilitating a seamless positive experience for both our workers and client- thus maintaining a great rapport of the business for 30+ years
- Coordinated travel arrangements, including itineraries and accommodations, ensuring seamless logistics relating to business travel.
- Maintained organized filing systems to streamline access to important documents and resources, which contributes to the efficiency in initiating projects in a timely manner, and inevitably influencing the competitive speed of which construction projects were able to not only meet deadlines but exceed them from weeks to months in advance.
- Supported event planning activities by coordinating logistics and managing vendor relationships.
- Tailoring the client’s needs: Conducted research on industry trends in both architecture, engineering innovation and design, sharpening skills for labor workforce, and providing a broadened diverse of options for renovations each construction project.
- Leading and training the team with strong moral values: Maintained confidentiality when handling sensitive information, protecting company interests, employee privacy, and respect for client. This includes instilling extreme measures of ethics and trust beyond classifying sensitive information and documents, but protecting the privacy and professionalism within the private property of client, and workspace culture.
- Introduced new perspectives at sharpening our relationships regarding a seamless positive outcome after project completion: by minimizing liabilities beyond our workforce, and being mindful around the entire area surrounding the job site. This protects our client and our best interests. Example: This broad term of respect extends with the neighbors of a residential project. With my inherent leadership duties, I channel this trait in professional settings with compassion as a strength, because it is so important that the contractor take the extra time to politely introduce themselves with the next door neighbor(s) before the project starts, where we will embark on extensive renovation over a long period. We mindfully take into account the preferred hours for the neighbor and then come up with an ideal work hour schedule with our client based on those factors as well. This has single-handedly reduced all liabilities and complaints towards our clients about noise, etc. and I believe every project has been seamless because of simple acts of good faith where validating those not directly involved in our project yet inevitably affected, will harbor friendship nor resentment with our priority- our client.
- Developed proficiency in office software tools to enhance administrative efficiency and productivity.
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities.
- Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
- Responded to emails and other correspondence to facilitate communication and enhance efficiency.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Reviewed and organized incoming communications in order of importance and fairness, and professional hours.
- Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts and cancellations with tact, where client retention is of utmost priority.
- Managed budgets and expenses, maintaining financial records for accurate reporting and analysis.
- Scheduled appointments for architects, developers, contractor, subcontractors etc. who are equally committed to upholding the values of our company and reputation.
- Instilling the importance of project completion times and enhancing overall efficiency.
- Seamlessly interacted with colleagues to plan and complete special projects.
- Gathered documents, data, and formulated analytics to prepare issues for discussion and reports for review.
- Organized and updated schedules for executives.
- Enhanced communication between departments through proactive coordination of meetings and events.
- Organized travel arrangements, ensuring smooth transitions for executives during business trips.
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
- Ensured timely completion of projects by monitoring progress against deadlines, providing updates to executives as needed.
- Supported human resources initiatives
- Drafted professional correspondence on behalf of executives, fostering strong relationships with clients and partners alike .
- Assisted in event planning efforts, executing successful corporate functions that bolstered brand image and networking opportunities.
- Assisted in the development of presentations, effectively conveying crucial information to stakeholders.
- Streamlined office operations by implementing efficient filing systems and managing executive calendars.
- Fostered a positive work environment by addressing employee concerns and facilitating team-building activities.
- Used software to coordinate meetings, appointments, and tasks senior executives.
- Increased productivity with the implementation of digital tools for document management and collaboration.
- Handled confidential and sensitive information with discretion and tact.
- Answered high volume of phone calls and email inquiries.
- Used advanced software to prepare documents, reports, and presentations.
- Filed paperwork and organized computer-based information.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
- Screened personal and business calls and directed to appropriate party.
- Created and managed office systems to efficiently deal with documentation.
Education
Architecture
Fiorello LaGuardia School of Arts
New York07.2014
Skills
- Expense reporting
- Customer service
- Office management
- Information confidentiality
- Documentation and reporting
- Administrative support
- Executive support
- Office administration
- Interpersonal communication
- Meticulous attention to detail
- Strong problem solver
- Professional and mature
- Project oversight
- Excel spreadsheets
- Project planning
- Strategic planning
- Project management
- Resourceful
- File organization
- Invoice processing
- Conflict management
- Report development
- Policy enforcement
- Financial services
- Report analysis
- Business administration
- Labor relations
- Task delegation
- Accounting
- Staff management
- Risk management
- Bookkeeping
- Extensive vocabulary
- Payroll
- Compensation and benefits
- Workers' compensation
- Articulate and well-spoken
- Microsoft office
- Documentation and recordkeeping
- Reliable and responsible
Languages
Spanish
Native or Bilingual
Timeline
Executive Administrative Assistant
Construction Contractors
01.2014 - Current
Architecture
Fiorello LaGuardia School of Arts