Summary
Overview
Work History
Education
Skills
Timeline
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Nicole Gioia

Anaheim,CA

Summary

Driven and resourceful administrative professional with 8+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.

Overview

8
8
years of professional experience

Work History

Executive Assistant

Cabinets Plus
07.2022 - Current
  • Handled confidential and sensitive information with discretion and tact.
  • Used QuickBooks to produce monthly invoices, reports, and other deliverables.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Answered high volume of phone calls and email inquiries.
  • Filed paperwork and organized computer-based information.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Promoted team productivity by keeping supplies organized and well-stocked.

Administrative Assistant

John Bierman CPA
11.2019 - 03.2020
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Scheduled office meetings and client appointments for staff teams.
  • Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
  • Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
  • Managed filing systems to improve document organization and management.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Entered data and completed other clerical tasks.

Administrative Assistant

Applied General Agency Inc.
08.2018 - 04.2019
  • Coordinated large-scale events and department activities by acquiring venues, developing guest lists and organizing catering services.
  • Create marketing materials, flyers, posters, banners, direct mail.
  • Proofread marketing materials and art work prior to distribution.
  • Prepare & maintain scheduling and compliance reports.
  • Patient/health insurance provider compliance inquiries.

Administrative Assistant

Orange Coast Fiat
02.2016 - 03.2018
  • Process & package sensitive loan documents for final funding.
  • File & Scan dealership documents.
  • Provide support to a team of 8 product specialists.
  • Responsible for banking, including deposits, handling daily cash for dealership.
  • Process & complete critical DMV transactional documents.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Executed record filing system to improve document organization and management.
  • Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.

Education

Medical Assistant - Medical Assisting

Everest College - Anaheim
Anaheim, CA
10.2010

Skills

  • Administrative Support
  • AR/AP
  • Multitasking Abilities
  • Time Management
  • Adaptability
  • Filing and Data Archiving
  • Advanced MS Office Suite
  • Appointment Setting
  • QuickBooks Expert
  • Schedule & Calendar Planning
  • Invoice Processing
  • Customer Service-Oriented

Timeline

Executive Assistant

Cabinets Plus
07.2022 - Current

Administrative Assistant

John Bierman CPA
11.2019 - 03.2020

Administrative Assistant

Applied General Agency Inc.
08.2018 - 04.2019

Administrative Assistant

Orange Coast Fiat
02.2016 - 03.2018

Medical Assistant - Medical Assisting

Everest College - Anaheim

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Nicole Gioia