Olivia Blythe

- Serve as primary administrative support for multiple leaders, managing busy calendars, coordinating meetings across time zones, and ensuring executives have time protected for priority work.

- Prepare agendas, slide decks, meeting materials, and follow-up documentation, ensuring alignment and readiness for stakeholder discussions.

- Coordinate team meetings, onsite/offsite events, conferences, guest arrangements, and catering; manage logistics from planning to execution.

- Process and submit travel expense reports via Ramp, reconcile budgets, and support leaders with trip coordination and documentation.

- Maintain and organize complex contract documentation using Box, ensuring timely filing and accessibility.

- Prepare contracts for execution using DocuSign, ensuring accuracy and compliance with internal processes.

- Review, edit, and distribute meeting minutes with strong attention to detail and clarity.

- Act as a cross-team collaborator, supporting Legal and Operations teams with communication flow, documentation, and special projects.

- Supported multiple attorneys with calendar management, timekeeping coordination, document drafting, and meeting organization in a high-volume, fast-paced environment.

- Organized and maintained patent filings, client documentation, and confidential legal records with exceptional accuracy and version control.

- Attended meetings to manage Zoom and in-person logistics, transcribe detailed minutes, and track action items through completion.

- Prepared professional documents, reports, memos, presentations, and monthly summaries using Google Suite, Microsoft Word, and Excel.

- Coordinated travel arrangements, conferences, events, and team luncheons; prepared materials and logistics for firm-wide meetings.

- Audited, tracked, and revised billing, expenses, invoices, and disbursements, ensuring accurate and timely reporting.

- Maintained inventory and oversaw office equipment, troubleshooting and liaising with vendors to prevent workflow interruptions.

- Supported cross-functional communication between attorneys, docketing, and client teams to ensure on-time filings and responses.

- Serve as primary administrative support for multiple leaders, managing busy calendars, coordinating meetings across time zones, and ensuring executives have time protected for priority work.

- Prepare agendas, slide decks, meeting materials, and follow-up documentation, ensuring alignment and readiness for stakeholder discussions.

- Coordinate team meetings, onsite/offsite events, conferences, guest arrangements, and catering; manage logistics from planning to execution.

- Process and submit travel expense reports via Ramp, reconcile budgets, and support leaders with trip coordination and documentation.

- Maintain and organize complex contract documentation using Box, ensuring timely filing and accessibility.

- Prepare contracts for execution using DocuSign, ensuring accuracy and compliance with internal processes.

- Review, edit, and distribute meeting minutes with strong attention to detail and clarity.

- Act as a cross-team collaborator, supporting Legal and Operations teams with communication flow, documentation, and special projects.