Pamela Waxler
Penske Collision/Fleet Refinishing SoCal Wraps
9
years of professional experience
Experienced with administrative support and office coordination. Utilizes organizational skills to manage schedules and maintain records efficiently. Track record of effective communication and problem-solving in dynamic office environments.
Work History
Office Assistant
3 Years 5 Months- Managed payroll processing through ADP and Paychex, ensuring accuracy and compliance with regulations.
- Reviewed sales transactions and generated quarterly tax filings to maintain adherence to tax obligations.
- Managed accounts payable and accounts receivable processes to ensure timely financial transactions.
- Analyzed and verified banking records at the end of each month to identify discrepancies and ensure accurate financial reporting.
- Executed customer invoicing processes to ensure timely billing and payment collection.
- Coordinated ordering processes for vehicle parts to support maintenance and repair functions.
- Managed incoming phone calls to ensure effective communication and customer service.
- Oversaw inventory levels and placed orders for office supplies to support daily business activities.
- Compiled and submitted monthly workers' compensation reports.
- Executed processing of credit card transactions with precision and efficiency.
- Facilitated customer interactions for walk-in clients to enhance service experience.
- Facilitated timely submission of 401k contributions to support employee retirement planning.
- Generated shipping labels to streamline logistics operations.
Administrative Assistant
5 Years 2 Months- Prepared detailed invoices for customers, maintaining compliance with company billing standards.
- Managed inventory and ordered required materials to ensure event readiness.
- Managed recruitment and scheduling of personnel for various events to meet organizational needs.
- Facilitated correspondence with clients to coordinate details of upcoming events.
- Administered event operations and facilitated payment processes for personnel after events.
- Coordinated hotel accommodations and travel arrangements for out-of-town events.
- Coordinated with warehouse staff to supply required items for event preparation, ensuring seamless execution.
- Administered payroll processing for employees using ADP software.
- Provided assistance to owner in fulfilling essential tasks and requirements.
- Managed bill payment processes to maintain financial obligations and vendor relationships.
- Executed reconciliation of bank ledger to ensure accurate financial records.
- Managed customer payment processing and maintained accurate account records.
Education
High School Diploma
Skills
Quickbooks
AS/400
Microsoft office
Excel spreadsheets
Scheduling
Multi-line phone systems
10 Key
Microsoft Word
Data entry
Supply inventory
Expense reporting
Payroll and accounts payable and receivable
Timeline
Office Assistant
Penske Collision/Fleet Refinishing SoCal Wraps
03.2022 - 08.2025Read More
Administrative Assistant
Mega Creations/Interact Event Company
01.2017 - 03.2022Read More
Alta Loma Highschool
High School Diploma
Read More