Paola Celpa
Executive Assistant
Miami,FL
Summary
Proactive, and versatile Executive Assistant with over 10 years of experience in providing administrative support to executives. Team player with relentless work ethics adept at successfully managing multiple priorities simultaneously with a high degree of accuracy and a positive attitude seeking position that offers professional challenges requiring leveraging of exceptional interpersonal skills, excellent time management, effective communication abilities across organizational levels, and a resilient commitment to efficiency.
Overview
27
27
years of professional experience
Work History
Founder
Strategic Multiservices, LLC
Miami , FL
01.2015 - Current
- Provide clients with broad range of administrative and project support requiring prioritization, initiative and sound decision-making to further the goals and improve the efficiency of leadership teams including but not limited to developing marketing campaigns (print and social media), human resources functions, prepare and file regular financial disclosure reports for Congressional candidates with the Federal Election Commission.
- U.S. Citizenship and Immigration Services Document Preparation.
- Editing and Translation Services.
- Certified Internal Revenue Service Tax Preparer.
Executive Secretary
Comunicad / Assignment: Ford Motor Company Fund
2005.02 - 2006.02
- Assist Ford Motor Company Fund's Director of Community Development and International Strategy in the day-to-day management of over $8 Million budget for multiple initiatives and non-profit grant programs.
Administrative Secretary
School Board of Miami-Dade County
2000.08 - 2015.01
- As Administrative Assistant to the Executive Directors of the Division of Life Skills and Human Resources (Instructional and Non-Instructional Staffing): perform administrative tasks to ensure efficient operation of these District offices in the nation’s fourth largest school district with over 48,000 full and part-time personnel serving over 345,000 students.
- Assist in the preparation of regularly scheduled reports and presentations to Board Members for School Board meetings.
- Appointed and successfully served on task force charged with revising the Classification and Compensation Plan for Confidential Exempt Personnel.
- As School Secretary and Office Assistant for two different K-8 Centers: manage biweekly payroll for over 80 employees, ensuring employees were paid in a timely manner.
- Responsible for electronic Gradebook Manager, including training teachers to use functions in the application, providing support in troubleshooting discrepancies, communicating with IT services for Gradebook-related issues, print interim progress reports as well as all grading period grades and attendance uploaded to ITS.
- As Personnel Assistant to the Supervisor of Wage and Salary (Compensation Administration): provided full administrative support to the Department.
- Streamlined departmental document preparation efficiency by 15%; verification of teacher credentials, and preparation of monthly department Board items.
Executive Secretary, Legislative Delegation Office
Miami-Dade County
1997.12 - 2000.05
- Assist the Executive Director in the operation of the largest bipartisan legislative delegation (27 members) in the State of Florida.
- Develop and maintain liaison with local, state and federal legislative staff.
- Draft, review, revise and issue written and oral responses to constituent, media, county, municipal, state and federal inquiries within prescribed time limits.
- Research, collect and analyze data for special reports, budget preparation, public hearings, and other matters.
Education
Master of Public Administration - Public Administration
Barry University
Miami Shores, FL12.2012
Bachelor of Public Administration - Public Administration
Barry University
Miami Shores, FL07.2009
Associate of Arts - Psychology
Miami Dade College
Miami, FL12.1994
Skills
- Consistent High-Level Administrative Affairs Support
- Ability to thrive in a deadline-driven environment and manage multiple tasks with high attention to detail.
- Exemplary Decision-Making and Judgment
- Results-oriented customer service skills with the ability to exercise independent judgment.
- Project Management
- Superb leadership, teamwork and multi-cultural skills
- Effective communicator across all organizational levels
- Self-starter with excellent interpersonal skills
- Able to work with minimal supervision
- Discrete, ethical and attentive to details
- Solid Writing, Editing, and Speaking Skills
- Excellent Problem Solving and Analytical Skills
- Strong Schedule and Task Management
- Outstanding Research and Computer Skills
- Versatile and Resourceful
- Proficient Translator (English/Spanish)
- Bilingual (English/Spanish - oral and written)
- Report Preparation and Database Administration
- Expense Reporting and Travel Planning
Community Service
- Department of the Treasury, Internal Revenue Service, Volunteer Income Tax Assistance and Tax Counseling for the Elderly Programs, 2024
- Lions Club International, Awarded Highest Recognition in LCI: Melvin Jones Fellow; Club-level Offices held: President, Secretary, Treasurer, and Membership Chair; District-level Offices held: Fundraising Chair & Newsletter Chair; President, Lions for the Blind, 1994 to Present
- Miami-Dade County, Center Manager & Assistant Center Manager Highland Oaks Special Needs Evacuation Center, 1999-2004 - Two Activations
References
Provided upon request
Certification
Human Resources
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Languages
English
Bilingual or Proficient (C2)
Spanish
Bilingual or Proficient (C2)
Work Preference
Work Type
Full TimeWork Location
On-SiteRemoteImportant To Me
Work-life balanceCompany CultureWork from home optionFlexible work hoursHealthcare benefitsPaid sick leaveQuote
“It’s easy to stand in the crowd but it takes courage to stand alone.”
Mahatma Gandhi
Interests
Community Service
Affiliations
- American Society of Administrative Professionals
Software
Microsoft Office: Word, Excel, Outlook, Powerpoint
G Suite: Google Drive, Docs, Sheets, Forms, and Gmail
Timeline
Founder
Strategic Multiservices, LLC
01.2015 - Current
Executive Secretary
Comunicad / Assignment: Ford Motor Company Fund
2005.02 - 2006.02
Administrative Secretary
School Board of Miami-Dade County
2000.08 - 2015.01
Executive Secretary, Legislative Delegation Office
Miami-Dade County
1997.12 - 2000.05
Master of Public Administration - Public Administration
Barry University
Bachelor of Public Administration - Public Administration
Barry University
Associate of Arts - Psychology
Miami Dade College
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