PATRICIA A. ZARZECKI
Cranford,NJ
Summary
A Dedicated, Proactive Administrative Professional with over 25 years of Exceptional Experience. Self-Motivated, Deadline-Oriented and Driven to Keep Projects on Track. Demonstrated Ability to Interface with Corporate Personnel at All Levels and to Protect the Confidentiality of Sensitive and Proprietary Information. Self-motivated work ethic to perform effectively in independent or team environment.
Overview
24
24
years of professional experience
Work History
Senior Administrative Assistant
Merck Animal Health
Madison, NJ
01.2013 - Current
- Acted as backup for other employees by providing support and adapting to requirements of department.
- Supported program operations by preparing and updating documents, reports and spreadsheets.
- Managed electronic records database and handled all file requests.
- Maintained professional calendar and individual appointments for senior staff members.
- Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
- Coached new employees on administrative procedures, company policies and performance standards.
- Coordinated office activities and public events.
- Initiate all Vendor PO's in Ariba system.
- Initiate all New Vendor setup in Ariba and Non-PO vendors in MDG.
- Worked closely with finance to monitor and update departments budget on monthly basis.
- Acquired proper equipment, refreshments and supplies for meetings.
- Prepared and distributed team-based communications to foster collaboration and enhance team morale.
- Expertly coordinated logistics for functions both within and outside of organization.
- Scheduled office meetings and client appointments for staff teams.
- Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
- Coordinated travel arrangements by booking airfare, hotel and ground transportation.
- Scheduled appointments and handled calendars for senior leadership.
- Organized and coordinated conferences and monthly meetings.
- Work with team member to accurately upload information into Promomats to send to Agency and back for team review and approval.
- Maintain and update departments vacation calendar on SharePoint site.
- Upload and maintain contracts in EFFACTS
Senior Administrative Assistant
Merck
Whitehouse Station, NJ
10.2010 - 01.2013
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Kept files and records in content management systems such as MS SharePoint, EXCEL, and others.
- Acted as backup for other employees by providing support and adapting to requirements of department.
- Supported program operations by preparing and updating documents, reports and spreadsheets.
- Maintained professional calendar and individual appointments for senior staff members.
- Prepared agendas for company meetings.
- Entered numerous PO's for Legacy Merck colleagues into Legacy Schering Ariba System.
- Initiated all Vendor PO's in Ariba System.
- Follow up on all PO's entered
- Prepared Expense Reports.
Senior Administrative Assistant
Schering-Plough Corporation/Merck
Kenilworth, New Jersey
01.1998 - 10.2010
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Kept files and records in content management systems such as MS SharePoint, EXCEL, and others.
- Acted as backup for other employees by providing support and adapting to requirements of department.
- Supported program operations by preparing and updating documents, reports and spreadsheets.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Scheduled appointments and handled calendars for senior leadership.
- Seamlessly interacted with colleagues to plan and complete special projects.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Organized and coordinated conferences and monthly meetings.
- Initiated all Vendor PO's in Ariba system.
- Entered numerous PO's for Legacy Merck colleagues into Legacy Schering Ariba System
- Performed extensive calendar maintenance and teleconference scheduling
- Prepared expense reports
- Coordinated meetings and worldwide travel arrangements
- Coordinated video conferences/teleconferences
- Coordinated set-up of contract employees
- Prepared consulting agreements for contract employees
- Maintained and updated department's vacation calendar
Education
No Degree - General Studies
Kean University
Union, NJGraduate of The Executive Assistant Program - Executive Assistant And Executive Secretary
Katharine Gibbs School
Montclair, NJ09.1989
Skills
- Excel
- Internet
- SAP System
- Outlook
- PowerPoint
- Veeva/Promomats
- Windows 2000
- Ariba
- Atlas
Timeline
Senior Administrative Assistant
Merck Animal Health
01.2013 - Current
Senior Administrative Assistant
Merck
10.2010 - 01.2013
Senior Administrative Assistant
Schering-Plough Corporation/Merck
01.1998 - 10.2010
No Degree - General Studies
Kean University
Graduate of The Executive Assistant Program - Executive Assistant And Executive Secretary
Katharine Gibbs School