Quajalyn S. Amos
University of Maryland College Park
Columbia,USA
1
Language
25
years of professional experience
Proven success in lead or supervisory roles that require meeting deadlines and ensuring accuracy. An expert in Microsoft Office. Over twenty years of professional administrative and accounting experience (including a legal background). A proven track record of implementing the necessary controls to ensure compliance and exceeding customer expectations. Dedicated to maintaining a reputation built on high quality work performance (detail-oriented and highly organized), outstanding customer service, and uncompromising ethics.
Work History
Manager Accounts Payable
17 Years 7 Months- Provides supervision and oversight to the processing of vendor invoices charged to all the State operating accounts and Campus Project Accounts. Handled petty cash operations to ensure accurate financial management.esponsible for maintaining and paying the Maintenance contracts. Reviews procurement documentation to ensure proper assignment of cost. Prepares the Motor fuel tax documents and forwards to the State Tax unit. Maintains and secures the accounting files for the departments VISA purchases.
- Primary FM contact with the Procurement, Comptroller Accounts Payable, and Bursar offices.
- Supervision of three non-exempt employees, including performance review and development, time record review, hiring, training, maintaining personnel documentation and quarterly AFS overtime roster
- Compiled administrative reports and spreadsheets, focusing on motor pool charges and vehicle initiative data.
- Led implementation of operational improvements and efficiencies, overseeing preparation of written procedures for departmental operations.
- Supervised three non-exempt employees, conducted performance reviews, and managed hiring and training processes.
- Process petty cash operations, R
- Star payments, check deposits, miscellaneous payments, PCard review and reallocation, Diner’s Club card review and reallocation, and master order approval
Project Accountant
1 Year 8 Months- Prepared monthly owner requisitions and quarterly cost to complete reports
- Produced weekly subcontract payment batches to ensure timely disbursement and maintain project cash flow
- Analyzed budget projections against actual project costs
- Reconciled job cost reports with subcontractor invoices and owner billings to ensure accuracy and compliance with project budgets
- Processed all accounts payable for related projects
- Resolved subcontractor and vendor problems
- Maintained organized records of expenditures, including dates ordered, amounts, vendors, and budgets, to support financial tracking and reporting
Project Accountant
2 Years 7 Months- Prepared and processed journal entries to include monthly WIP (Work in Progress) reports
- Prepared monthly owner requisitions for approximately 47 construction projects, accounting for $2 million dollars each month
- Analyzed budget projections against actual project costs
- Reconciled job cost reports with subcontractor invoices and owner billings
- Processed all accounts payable and receivables for related projects and weekly labor payrolls for construction projects
- Managed accounts payable and receivables for related projects and processed weekly labor payrolls for construction projects
- Handled disputes with subcontractors and vendors to maintain project workflow
- Provided training to accounting assistants on software and procedures
- Developed and organized filing systems for clients, ensuring secure retention of confidential corporate documents and records
Assistant Accountant
3 Years- Prepared and processed journal entries, submitting payment for invoices, check requests, expense reports, and corporate accounts to ensure timely financial operations
- Processed accounts payable (phone bills, courier bills etc.) on a daily basis
- Entered contracts and subcontractor payments weekly
- Conducted research and analysis of financial data, compiling findings into reports using graphs, spreadsheets, and charts to support informed decision-making
- Conducted extensive research and analytical studies of related data. Compiled data and generated reports in the form of graphs, spreadsheets, PowerPoint presentations and/or charts
- Entered contracts and processed subcontractor payments weekly to maintain accurate financial records
Administrative Assistant
3 Years- Coordinated frequent and last-minute travel reservations to ensure timely attendance at meetings
- Maintained office supplies for the accounting department
- Managed inventory of office supplies for accounting department to support daily operations
- Performed data entry and extracted data into PowerPoint presentations, charts, and graphs
- Transcribed and circulated minutes for accountant meetings
- Recorded and distributed minutes for accountant meetings to keep team informed and accountable
- Managed incoming calls across multiple phone lines to ensure efficient communication.
Education
Bachelor’s Degree - Paralegal Studies
Associate’s Degree - Paralegal Studies
Skills
Confidential Recordkeeping
Leadership Development
Bookkeeping/Accounting Principles
Accounts Payable
Payroll (PHR System)
Purchase Order Requisitions
Interpreting Invoices
Customer Service
Report Analyses of Payable Activity
Accomplishments
MD/DC APPA (Association of Physical Plant Administrators) Board of Directors – President
ERAPPA (Eastern Region APPA) Professional Development Committee
ERAPPA (Eastern Region APPA) Chapter Development Committee
Howard County Association Realtors (HCAR) - Board of Directors
Thriving Workplace University 09/2019 – 01/2020
Eastern Association of College and University Business Officers (EACUBO) Conference 2018 & 2019
Southern Association of College and University Business Officers (SACUBO) Conference 2019
Leadership Development Institute (LDI) – 13 Session Program for Supervisors – 2/2013
Institute of Finance & Management Accounts Payable Conference – 4/2013
The 7 Habits of Highly Effective People – 10/2010
Supervisors Toolkit/Nuts and Bolts of Facilities Supervision (APPA) – 2/2009)
Fred Pryor Seminar – Advance Microsoft Excel – 3/2013
(MOU) Memorandum of Understanding Training – 10/2010
Benefit Board for Montgomery County Family Justice Center
Institute of Finance & Management Member
Zeta Phi Beta Sorority Incorporated 1994 - Present
Affiliations
- MD/DC APPA (Association of Physical Plant Administrators) Board of Directors – President
- ERAPPA (Eastern Region APPA) Professional Development Committee
- Thriving Workplace University 09/2019 – 01/2020
- Eastern Association of College and University Business Officers (EACUBO) Conference 2018 & 2019
- Southern Association of College and University Business Officers (SACUBO) Conference 2019
- Leadership Development Institute (LDI) – 13 Session Program for Supervisors – 2/2013
- Institute of Finance & Management Accounts Payable Conference – 4/2013
- The 7 Habits of Highly Effective People – 10/2010
- Supervisors Toolkit/Nuts and Bolts of Facilities Supervision (APPA) – 2/2009
- Fred Pryor Seminar – Advance Microsoft Excel – 3/2013
- (MOU) Memorandum of Understanding Training – 10/2010
- Benefit Board for Montgomery County Family Justice Center
- MD/DC APPA (Association of Physical Plant Administrators) Board of Directors – 3rd Term Director
- Institute of Finance & Management Member
- Zeta Phi Beta Sorority Incorporated 1994 - Present
Languages
English
Native or Bilingual
Timeline
Manager Accounts Payable
University of Maryland College Park
12.2008 - CurrentRead More
Project Accountant
W.L. Gary Co., Inc.
04.2007 - 12.2008Read More
Project Accountant
Turner Construction Company
07.2004 - 02.2007Read More
Assistant Accountant
Turner Construction Company
07.2001 - 07.2004Read More
Administrative Assistant
Turner Construction Company
07.2001 - 07.2004Read More
Johnson and Wales University
Associate’s Degree from Paralegal Studies
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Johnson and Wales University
Bachelor’s Degree from Paralegal Studies
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