Shonita Lawrence
Chicago,Illinois
Summary
Detail-oriented Office Administrator skilled in managing daily operations and enhancing workflows. Leverages organizational and leadership capabilities to boost team productivity and efficiency. Effectively coordinates multiple business functions while maintaining accurate records to support organizational goals.
Overview
28
28
years of professional experience
Work History
Office Manager and Bookkeeper
HUSARCH Inc
Chicago, IL
06.2022 - Current
- Manage day-to-day accounting operations, including accounts payable; accounts receivable; client invoicing; billing and payment processing
- Prepare and process bimonthly payroll, including employee earnings, deductions, benefits, PTO, tax withholdings and payroll-related reporting
- Enter staff weekly expenses
- Generate and distribute client monthly invoices, collection notices and maintain customer account records
- Perform monthly client audits for Chicago Housing Authority and the City of Chicago
- Process vendor invoices, verify supporting documents, manage payment schedules and maintain AP records
- Administer employee healthcare and benefit information, including employee enrollments, changes, terminations, eligibility and benefit related forms
- Coordinate open enrollment, notify staff of various plans and deadlines, verify staff elections or waive
- Manage and maintain certificates of insurance for the firm, clients, subcontractors and project specifics
- Serve as point of contact for the office staff, clients, vendors and consultants
- Support overall office management and daily operations, coordinating administrative needs and ensuring efficient workflow within the organization
- Work closely with company leadership to monitor financial activity, resolve accounting discrepancies and support business and operational decision making
Office Manager/Bookkeeper
Perimeter Architects
Chicago, IL
12.2015 - 06.2022
- Managed office services by organizing operations and procedures, controlling correspondences, designing filing systems, reviewing and approving supply requisitions, and monitoring clerical functions
- Manage executives' schedules, calendars, appointments, and meetings
- Maintained accurate financial records of all outgoing and incoming revenue and expenses, including payroll processing
- Process invoices to clients and bills owed by the company
- Conduct Chicago Housing Authority monthly compliance audits and invoicing
- Calculate waivers of liens to coincide with project budgets
- Managed contracts with vendors, subcontractors, and clients to ensure compliance and service delivery
Teacher Assistant
Alpha Learning Center
Chicago, IL
10.2013 - 08.2015
- Coordinated weekly lesson plans; record keeping for daily attendance
- Conducted parent/teacher conferences
- Provided a healthy and secure environment for children 6 weeks to 2 years of age
- Secured daily schedule of meals, rest periods and activities
- Exercised small and large motor skills; performed basic knowledge of general and social skills
Office Manager
Precious Nurses Healthcare, Inc.
Chicago, IL
03.2012 - 09.2013
- Maintained agency professionalism by arranging appropriate nurse care and homemaker services for patients
- Review and approve timesheets for payment
- Maintain the professionalism of the agency; arranged proper nurse care and homemaker services for patients
- Review and complete patient charts; prepared doctor orders for distribution
- Provided essential supplies to staff for service delivery
- Fulfilled DHS contracts by acquiring necessary billing information for timely state processing
Admin Asst III/Coordinator I
Chicago Public Schools
Chicago, IL
05.1998 - 01.2012
- Responsible for teacher attendance, weekly schedules, biweekly pay, and travel reimbursements
- Maintain spreadsheet of daily incoming records, coordinate records
- Managed teacher attendance, weekly schedules, biweekly pay, and travel reimbursements.
- Out of District monthly billings
- Annual board reports
- Respond to client inquiries
- Upkeep of multi-budget lines of different amounts; manage department accounts online
- Technical support
Education
Certification - Business
Computer Systems Institute
Chicago, IL01-2016
Skills
- Client Invoicing and Billing
- Payroll Processing
- Financial Recordkeeping
- Monthly Compliance Reporting
- COI Management
- Quickbooks Online
- Financial recordkeeping
- Unanet
- Accelo
- Confidential recordkeeping
- Bluebeam
- Monthly compliance reporting
- Office management
- Administrative operations
Timeline
Office Manager and Bookkeeper
HUSARCH Inc
06.2022 - Current
Office Manager/Bookkeeper
Perimeter Architects
12.2015 - 06.2022
Teacher Assistant
Alpha Learning Center
10.2013 - 08.2015
Office Manager
Precious Nurses Healthcare, Inc.
03.2012 - 09.2013
Admin Asst III/Coordinator I
Chicago Public Schools
05.1998 - 01.2012
Certification - Business
Computer Systems Institute