Rebecca Evans
Columbia,MO
Summary
Dynamic Office Administrator and Executive Assistant with a strong track record of delivering exceptional leadership, problem-solving, critical thinking, and project management. Expertise in efficiently managing clerical operations while thriving in fast-paced environments and upholding strict confidentiality standards. Committed to fostering a collaborative workplace culture that aligns with organizational goals and drives overall success. Proven ability to enhance productivity and streamline processes, contributing to the achievement of strategic objectives.
Overview
19
19
years of professional experience
Work History
Administrative Assistant
Commerce Trust
03.2020 - Current
- Responsible for delivering comprehensive executive support, and operational efficiency for wealth management team including scheduling client and prospect meetings.
- Coordinate all aspects of client and prospect events, ensuring seamless execution from initial concept through final delivery.
- Facilitate new client onboarding to ensure seamless client experience.
- Coordinate and organize various events for clients and prospects.
- Maintain client and prospective client data using Salesforce CRM (Quest, i360).
- Organize and maintain complex filing system to support efficient document retrieval and regulatory compliance.
- Collaborate with IT and HR to enhance onboarding, providing employees with essential tools and access promptly.
- Oversee supply orders to ensure appropriate stock levels while remaining within budgetary limits.
Jr. Corporate Paralegal
EquipmentShare.com
10.2019 - 03.2020
- Coordinated evaluations of master service agreements to support efficient processing.
- Performed initial analysis of master service and lease agreements to ensure contractual consistency and mitigate risks.
- Incorporated the use of Trello for a collaborative workflow to increase efficiency between the legal team and other departments.
Office Administrator
American Outdoor Brands
01.2019 - 09.2019
- Provided advanced administrative support to C Suite and executive staff ensuring efficient seamless communication.
- Coordinate annual board of director’s meeting including all travel logistics, meals and events.
- Coordinated logistics and activities for annual employee events to foster inclusive workplace culture.
- Plan and organize annual national sales and training meeting for over 200 participants.
- Oversee supply orders to ensure appropriate stock levels while remaining within budgetary limits.
Executive Assistant
University of Missouri Department of Child Health
03.2014 - 01.2019
- Provided comprehensive administrative assistance to department leadership, enhancing workflow and communication.
- Executed planning and organization of faculty meetings and conferences, ensuring effective engagement within the organization.
- Created and maintained comprehensive spreadsheets and databases to effectively monitor and evaluate faculty and physician recruitment outcomes.
- Facilitated recruitment efforts by organizing comprehensive travel logistics and meal provisions for candidates and their families.
- Partnered with IT and HR to enhance onboarding, providing employees with essential tools and access promptly.
- Oversee supply orders to ensure appropriate stock levels while remaining within purchasing guidelines and budgetary limits.
Administrative Assistant
City Of Columbia
08.2007 - 01.2014
- Served as secretary for Building Construction Codes Commission, as well as the boards of Electrical, Plumbing and Mechanical examiners.
- Streamlined communication between Protective Inspection department staff and external stakeholders
- Schedule routine and supplemental safety inspections for rental properties, new construction and renovation projects in the City of Columbia.
- Issue permits for HVAC and roof replacements within the City of Columbia.
- Developed and maintained detailed records regarding building permits issued and valuations.
Education
High School -
David H Hickman High School
Columbia, MOSkills
- Office administration Schedule & calendar planning Expense reporting
- Meticulous attention to detail
- Analytical problem solver
- Time management
- Customer and client relations
- Confidential information handling
- Strong problem solver
- Microsoft Office Suite
- Notary Public in Missouri
Timeline
Administrative Assistant
Commerce Trust
03.2020 - Current
Jr. Corporate Paralegal
EquipmentShare.com
10.2019 - 03.2020
Office Administrator
American Outdoor Brands
01.2019 - 09.2019
Executive Assistant
University of Missouri Department of Child Health
03.2014 - 01.2019
Administrative Assistant
City Of Columbia
08.2007 - 01.2014
High School -
David H Hickman High School