Summary
Overview
Work History
Education
Skills
Timeline
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Rebecca Zepeda

Houston,TX

Summary

Skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes. Adept at streamlining operations and enhancing executive productivity, My expertise in office management and strong problem-solving skills led to cost savings and efficiency gains. Known for discretion and a customer service-oriented approach, I excel in fast-paced environments, fostering strong vendor and team relationships. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.Demonstrates strong teamwork, problem-solving, and time-management skills.

Overview

18
18
years of professional experience

Work History

Executive Assistant to CEO & Office Manager

IntegraNet Health
01.2021 - Current
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Organized and coordinated conferences and monthly meetings.
  • Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
  • Handled confidential and sensitive information with discretion and tact.
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Filed paperwork and organized computer-based information.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
  • Collaborated on special projects to improve overall business operations within the organization efficiently.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Increased office efficiency by developing and implementing inventory management system for office supplies.
  • Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.
  • Improved document management and accessibility with creation of centralized digital repository.
  • Self-motivated, with a strong sense of personal responsibility.
  • Worked effectively in fast-paced environments.

Administrative Assistant

Harris County District Attorney's Office
03.2007 - 02.2021
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
  • Self-motivated, with a strong sense of personal responsibility.
  • Worked effectively in fast-paced environments.
  • Skilled at working independently and collaboratively in a team environment.
  • Proven ability to learn quickly and adapt to new situations.
  • Worked well in a team setting, providing support and guidance.
  • Assisted with day-to-day operations, working efficiently and productively with all team members.
  • Worked flexible hours across night, weekend, and holiday shifts.
  • Organized and detail-oriented with a strong work ethic.
  • Used critical thinking to break down problems, evaluate solutions and make decisions.

Education

High School Diploma -

Barbara Jordan High School For Careers
Houston, Texas
05-1984

Skills

  • Executive Support
  • Administrative Support
  • Office Management
  • Strong Problem Solver
  • Schedule & calendar planning
  • Office Administration
  • Customer Service
  • Scheduling
  • Calendar Management
  • Travel Arrangements
  • Database Management
  • Project Management
  • Staff Management
  • Filing and data archiving
  • Invoice Processing
  • Conference planning
  • Risk Management
  • Travel administration

Timeline

Executive Assistant to CEO & Office Manager

IntegraNet Health
01.2021 - Current

Administrative Assistant

Harris County District Attorney's Office
03.2007 - 02.2021

High School Diploma -

Barbara Jordan High School For Careers

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Rebecca Zepeda