Rebekah Arias
San Dimas,CA
Summary
Project Manager known for bringing structure to complex work through planning, facilitation, mediation, and process improvement. Coordinates vendors, internal customers, and technical teams to move stalled or high-visibility projects forward, track milestones, and support smooth delivery across changing business needs.
Overview
1
1
Certification
21
21
years of professional experience
Work History
Project Manager
HaystackID
San Dimas, CA
01.2024 - 01.2026
- Managed multiple clients on cybersecurity and cfius matters, ensuring compliance and risk mitigation. Tracked critical milestones and action items for multi-year enterprise-level project, facilitating transparent communication with federal stakeholders.
- Coordinated HaystackID project timelines across eDiscovery and litigation support teams.
- Managed client communications for HaystackID discovery workflows and case updates.
- Tracked deliverables for document review, processing, and production requests.
Project Manager
IMT
Azusa, CA
01.2014 - 01.2022
- Coordinated delivery of 2 enterprise projects annually across university and 5 departmental projects, ensuring alignment with strategic goals.
- Helped university reach PCI compliance by coordinating 9-month PCI/DSS project with 10 internal customers across multiple departments.
- Implemented Concur, first expense and travel system for organization, on time and within budget during rapid shift to fully remote work environment in COVID.
- Gathered requirements, led status meetings, managed contract workflow, and facilitated communication between business departments and IT.
- Resolved stalled project by mediating between stakeholders, aligning both teams, and guiding work to completion.
- Oversaw contract workers by tracking tasks and schedules, ensuring projects were completed on time.
- Negotiated significant discount on contract for Research & Grants Cayuse project to reduce costs.
Project Manager
Guidance Software
Pasadena, CA
01.2005 - 01.2014
- Delivered major version release for multimillion dollar flagship product to a global customer base of over 3,500 users, including customer outreach and implementation management.
- Collaborated with R&D and professional services teams to deliver and implement 2 major software releases and 6 point releases annually at customer sites, managing projects with up to 40 developers across 3 teams.
- Led pilot project transitioning from waterfall to agile methodology, serving as scrum master to facilitate adoption.
- Developed and documented an automated process for software delivery, reducing time and cost by 50%, while training customer service team on new delivery process and customer management.
Project Manager, (Contractor)
Silhouette Consulting
San Dimas, CA
01.2024
- Scheduled and oversaw all project phases, ensuring timely completion within project constraints.
- Managed client relationship for Open Text, serving as primary contact to enhance utilization of professional services.
- Resolved project and interpersonal conflicts to maintain team cohesion and project momentum.
Project Manager, (Contractor)
Irvine Technologies Corporation
Irvine, CA
01.2023
- Developed a contract repository in Excel for MSAs, NDAs, and SOWs to streamline contract management.
- Reconciled disparate sources to establish permanent storage and documentation for Trader Joe's CPRA compliance.
- Documented IT processes and procedures to provide clear guidelines for team adherence.
Education
MFT - Counseling Psychology
Jessup University
Rocklin, CA03-2028
B.A. - Communications, Minor in Sociology
Whitworth University
Spokane, WASkills
- Writing, communication, and editing
- Stakeholder management
- Team facilitation
- Project planning and management
- Agile methodologies
- Risk management
- Requirements analysis
- Process improvement
- Team leadership
- Negotiation skills
- Contract oversight
Personal Information
Title: Senior Project/Product Manager
Certification
- Diversity Ambassador, APU
- Project Management Professional (PMP), PMI
- Agile PM Foundations and Practitioner, PeopleCert
- Certified Scrum Product Owner (CSPO), Braintrust
- Certified ScrumMaster, CPrime
- UCLA Technical Management Training
- Project Management: Skills for Success, AMA
CERTIFICATIONS AND TRAINING
Proficient in Google Apps, Microsoft Office Suite, Oracle, ClearQuest, Tenrox, JIRA, Smartsheet, Clarizen, Foreign Languages: Spanish, Conversational
Timeline
Project Manager
HaystackID
01.2024 - 01.2026
Project Manager, (Contractor)
Silhouette Consulting
01.2024
Project Manager, (Contractor)
Irvine Technologies Corporation
01.2023
Project Manager
IMT
01.2014 - 01.2022
Project Manager
Guidance Software
01.2005 - 01.2014
MFT - Counseling Psychology
Jessup University
B.A. - Communications, Minor in Sociology
Whitworth University