Rosalie Nano

• Processed vendor invoices and ensured timely payments for accuracy and compliance.
• Coordinated with internal departments to resolve invoice discrepancies and streamline communication.
• Processed daily check request on Monday, Tuesday and Thursday for payment.
• Review W9, EFT Form, Void Check or Bank Letter for Vendor Set Up
• Assisted in month-end closing processes, reconciling accounts payable reports with financial statements.
• Implemented process improvements for invoice approval workflows, enhancing efficiency and reducing processing time.
• Audited vendor statements to identify discrepancies and facilitate prompt resolution of outstanding issues.
• Managed vendor relationships, ensuring prompt responses to inquiries and resolving disputes.
• Handled day-to-day accounting processes to drive financial accuracy.
• Trained new team members on accounts payable procedures and best practices for operational excellence.

• Responsible for adjustment in Timberline and adding Job Number, CLIN and Cost Code

• Reviews and matches invoices for processing and resolves discrepancies

• Maintain and setting up vendor in Timberline

• Prepares and processes payments accurately and on time for amounts owed to vendors

• Reviews and verifies all purchase orders, statements, and invoices needed to prepare payments

• Reconciles vendor invoices for proper amounts, and account information

• Identifies and resolves any discrepancies to vendor accounts

• Tracks all payment and transaction records using applicable accounting systems

• Assist with month-end closing as necessary

• Monitor procurement actions for vendor compliance with terms and delivery dates. Coordinate returns and service problems with vendors

• Manage communications and correspondence with vendor regarding procurement matters

• Creates and issues PO's from approved Purchase Requests

• Update POs with current delivery information

• Review and verify past due PO reports and contact vendors to resolve overdue POs

• Responsible for inputting payment date in Quick Base and recording wire payment

• Assist with Billings in finding documentation

• Creates ACH and Wire Report payment weekly

• Reconcile company credit card through Wells Fargo system

• Review and process Employee Expense Report

• Perform other duties as assigned

• Processed high-volume invoices ensuring it's fully matched with purchase orders, recorded accuracy and compliance with company policies.
• Reconciled vendor statements to resolve discrepancies and maintain strong relationships.
• Implemented automated workflows to enhance efficiency in accounts payable processes.

• Managed and responsible for payment selection, scanning back-ups and checks once printed and mail out.

• Process and posting credit card EFT into system.

• Process monthly rents due on the 1st and 25th, posted into system and create spreadsheet.

• Processed mail upon receipt, log into spreadsheet, stamp and distribute to the correct department.

• Reviewed and research aging reports to clear outstanding account balances.

• Month-end close responsibilities.

• Assist in special projects as needed.

• Ensure invoices and purchase orders line items are properly coded and approved.
• Processed high volumes of invoices into the Oracle accounting system, ensuring accuracy and compliance with company policies.
• Collaborated with internal departments to resolve discrepancies and facilitate timely payments.
• Utilized electronic invoicing systems to streamline workflows and improve processing efficiency.
• Meet deadlines at month-end close.
• Assist in special projects as needed.
• Assist in annual audits as assigned.

• Process, review and approve Payment Authorization Vouchers (PAV) and Invoices for payment.
• Analyze received documents for PAV's and invoices for appropriate approvals.
• Manage all check issuance transactions and indirect invoices in the amount above $1K.
• Act as primary liaison and process files in compliance with SunTrust Bank methodologies.
• Manage the reconciliation of Check Run Batches and Aging Reports for updating management.
• Provide created financial reports to upper management, project leaders and ordering agents.
• Implemented and maintained internal operating files, record storage and retrieval systems.
• Update and maintain W-9 files and assist in processing annual 1099 forms.
• Assist in special projects as needed.
• Assist in annual audits as assigned.