Rosalind Adeleye
Chicago,IL
Overview
27
27
years of professional experience
Work History
Business Office Manager
Holy Trinity High School
Chicago, IL
07.2024 - Current
- Responsible for student account management including maintaining the software; working with families and students on their accounts
- Setup new school year in Tuition Management including entering tuition amounts, PEAK students and all pertinent scholarships, financial assistance, and fees
- Process tuition payments, voucher requests, and reduced program applications
- Collect all tuition and fees, via software or telephone
- Work closely with the Scholarship & Financial Assistance Officer and Admissions team on student registration
- Review past due balances, coordinate and document payment plans, assess and record late fees as applicable
- Document all petty cash transactions
- Make all bank deposits remotely for checks or in person for cash and or money orders
- Issue receipts for all cash, checks, or credit cards payments, and document all transactions in the financial system
- Process and code invoices for appropriate departments or fund allocation
- Process all purchases and invoices and record the transactions in the approved budget
- Order, distribute, track office, class and educational supplies to maintain adequate inventory with approved budgets
- Maintain vendor files and ensure all documentation is in Bill.com, including W-9s, invoices, credit memos, contracts, and any other applicable documents
- Reconcile Student Receivables balances
- Reconcile Petty Cash at Business Office and Spirit Store
- Reconcile remittances received from Square (for payments from students, athletics, clubs, and other activities)
- Reconcile monthly cash receipts from scholarships, donations, events, foundations & grants, with the Development office
- Record all petty cash transactions in QBO with backup
- Coordinate maintenance and supply replenishment for copy machines throughout the school
- Contact vendors for copier repairs and supply orders
- Serve as the liaison for cafeteria scheduling and the hired cleaning company
- Maintain and distribute keys to all employees
- Maintain and distribute keys for the school buses to staff, faculty, and coaches
Department Coordinator & Student Services
Illinois Institute of Technology
09.2018 - 07.2024
- Coordinated the Athletic department budget including all purchases and procedures
- Managed department transportation needs
- Managed projects for organization and improvement of the Athletic department and recreation facilities
- Administered all athletics event scheduling including all contracts, officials, and support staff
- Coordinated payments of all officials and event support staff
- Coordinated, implemented, and evaluated all facets of the compliance areas, including eligibility certification, and practice activities for all varsity teams
- Reviewed compliance documents to ensure accuracy in all compliance areas; audited and approved records, documented practices, and competitions
- Developed and implemented educational programs for coaches, student-athletes, university staff, and alumni concerning limitations, interpretations and individual compliance responsibilities
- Coordinated and managed student-athlete academic progress using NCAA, conference and other athletics web-based systems to prepare, report, and monitor roster lists and records
- Ensured compliance with NAIA/NCAA and conference rules & regulations
- Coordinated and submitted all required NAIA/NCAA reporting and monitoring
- Coordinated all initial eligibility and amateurism clearance with the NCAA
- Monitored all documentation required from coaches for the operation of the athletics program
- Coordinated departmental budgeting and interacts regularly with the Director of Finance for Undergraduate Affairs
- Monitored eligibility of student-athletes
- Prepared check requisitions and purchase orders
- Hired student workers, trained student workers, paid student workers, and scheduled student workers when and where they will work
Administrative Assistant & Office Coordinator
Illinois Institute of Technology
03.2012 - 09.2018
- Maintained the Controller's Office supplies including taking inventory and ordering new supplies
- Reconciled and maintained P-Card receipts and statements for the Controller's Office management team
- Scanned, filed, and maintained all non-salary Controller's office receipts and invoices
- Managed the daily incoming and outgoing mail for the Controller's Office
- Mailed invoices, account payable checks, and annual tax documents for the Controller's Office
- Filed and archived journal entries, purchase orders, finance, audit committee files, and financial reports
- Scanned Student Accounting, Grants & Contract Accounting, and Gift/Endowment documents for Banner Xtender imaging
- Uploaded files into Banner Xtender based on pre-determined indexing
- Provided operational support to various Controllers Office departments on special projects and activities as determined by the Controller's Office management team
- Ensured proper handling and accounting of daily receipts
- Accurately recorded incoming payments in Banner System
- Performed reconciliations in compliance with all Controllers' Office policies
- Extracted the following payments from the University's online system: Return ACH, Lockbox, EDI Received items, and Wires
- Ensured accountability of university receipts and funds at all times by balancing the daily cash reconciliation worksheet with the day's transactions
- Researched incoming payments and resolves discrepancies related to student, tenant, and third-party sponsor accounts
- Assisted in reconciliation of general ledger and sub ledger accounts as needed
- Reviewed incoming payments prior to posting to determine proper accounting.
Administrative Coordinator
Illinois Institute of Technology
11.2007 - 03.2012
- Supported the Associate Vice President/Controller
- Managed and updated the electronic calendar on a daily basis
- Facilitated all meetings and the flow of communication between the Associate Vice President/Controller, faculty, staff, students, business partners, and the public
- Scheduled and coordinated training programs, manage key projects, report production, presentation design, and office operations
- Answered and screened all incoming calls, took messages, provided information, or redirected calls to the appropriate parties at the University
- Interacted with executives, departmental, and administrative offices to facilitate coordination of University policies and procedures
- Prepared correspondence, including creating and editing letters, responding to correspondence received, reviewing all incoming mail and performing large copy jobs
- Assisted in orienting new employees, process payroll paperwork on behalf of the associate Vice President/Controller, monitored time sheets and time off
- Established and maintained extensive filing system of the office for the Associate Vice President/Controller
- Reviewed and maintained sensitive information (such as payroll authorizations, salary, and other relevant information) and ensured confidentiality of information acquired during meetings and discussions concerning personnel and financial matters
- Checked the budget and sign off on petty cash expenses
- Ordered and distributed all office supplies as needed
- Reconciled and attached all required receipts pertaining to the monthly statement for the accounting department Procurement Card.
Executive Administrative Assistant/Assistant Property Manager
Barry Personnel Resources, Inc.
06.2007 - 11.2007
Executive Administrative Assistant
SEIU International
04.2003 - 10.2006
Administrative Assistant
Chicago and Northeast Illinois Council of Carpenters
01.1999 - 01.2003
Timeline
Business Office Manager
Holy Trinity High School
07.2024 - Current
Department Coordinator & Student Services
Illinois Institute of Technology
09.2018 - 07.2024
Administrative Assistant & Office Coordinator
Illinois Institute of Technology
03.2012 - 09.2018
Administrative Coordinator
Illinois Institute of Technology
11.2007 - 03.2012
Executive Administrative Assistant/Assistant Property Manager
Barry Personnel Resources, Inc.
06.2007 - 11.2007
Executive Administrative Assistant
SEIU International
04.2003 - 10.2006
Administrative Assistant
Chicago and Northeast Illinois Council of Carpenters
01.1999 - 01.2003