Rosela Garay
Bronx
Summary
Accounts Payable and Accounting Manager with 10+ years of progressive experience overseeing full-cycle AP operations, vendor management, cash flow processes, and internal controls. Proven track record managing high-volume invoice processing, leading cross-functional teams, ensuring GAAP compliance, and driving process improvements. Experienced in ERP systems including NetSuite and QuickBooks, with strong expertise in 1099 compliance, reconciliations, and audit support.
Overview
25
25
years of professional experience
Work History
Accounts Payable Manager
Professional Fighters League, LLC
New York, NY
05.2022 - Current
- Provided white glove service to fighters by managing end-to-end financial processes with accuracy, confidentiality, and efficiency.
- Ensure compliance with GAAP/IFRS and internal policies.
- Support external audit requests and provide necessary documentation.
- Maintain and reconcile general ledger accounts.
- Perform month-end and year-end closing activities.
- Oversee bank, credit card, and balance sheet reconciliations.
- Investigate discrepancies and ensure timely resolution.
- Assist with NetSuite system implementation to enhance AP/AR workflow efficiency.
- Led monthly reconciliation of accounts payable, enhancing financial accuracy and compliance with internal policies.
- Lead and file end of year 1099/1042 tax preparation for fighters/vendors.
- Support system implementations or upgrades.
- Oversee end-to-end AR process, including invoicing, collections, cash applications, and reconciliations.
- Ensure timely accurate billing to clients in accordance with contracts and policies.
- Monitor outstanding receivables and manage aging reports to reduce DSO (Days Sales Outstanding).
- Prepare AR aging analysis, cash forecasts, and collection performance reports for management.
- Trained and mentored junior staff on best practices in accounts payable procedures and systems utilization.
- Managed vendor relationships, resolving discrepancies to maintain positive partnerships and operational efficiency.
- Analyzed payment trends to identify cost-saving opportunities and optimize cash flow management strategies.
- Partnered with finance team to complete month-end accruals and account reconciliations.
- Improved vendor relationships through timely payments and clear communication of company policies.
- Analyzed vendor contracts to identify cost-saving opportunities while maintaining quality standards.
Accounting Manager
Uknity Group Inc
New York, NY, USA
11.2020 - 05.2022
- Developed budgets, prepared forecasts and monitored financial deadlines.
- Sales Tax Filing for New York and California.
- Delivered actionable recommendations to enhance strategic direction and day-to-day accounting operations.
- Enhanced change management initiatives by leveraging accounting knowledge and coordinating bank statements and daily banking transactions.
- Reduced financial discrepancies through budget monitoring and fiscal funding oversight.
- Oversaw cash flow, controlled costs and financial matters.
- Supervised accounting tasks, which included accounts payable and receivable, general ledger management and expense reporting oversight.
- Reviewed accounts and reached out to delinquent customers, resulting in influx of more than $250K in first 5 months of employment.
- Handled accounting operations such as updating journal entries, pursuing collections and reconciling accounts.
- Handled expenses, transfer and interbank transactions for tracking, trend analysis and reporting.
- Managed all payroll processing and changes for 15 employees.
- Prepared month-end closing entries for detailed reporting and record keeping.
- Collaborated with finance and accounting departments to deliver comprehensive financial information to facilitate decision making for management, stakeholders and parent company.
- Analyzed financial data to identify trends, providing actionable insights to senior management.
Accounts Payable Manager/Staff Accountant
Bentley Meeker Lighting & Staging, Inc
07.2019 - 03.2020
- Perform various accounting functions, such as: monthly reconciliations, fixed assets management, annual 1099 tax reporting.
- Handle full cycle A/P tasks and job costing with an average of 20 projects continuum.
- Research and audit vendor accounts, adjust discrepancies and record journal entries.
- Oversee all accounts payable, general ledgers, reporting system to ensure compliance to GAAP.
- Manage all organizational cash flow process.
- Maintain internal controls and safeguard for receipts, payables and expenditures.
- Establish and maintain relationship with vendors.
- Managed vendor contracts effectively, reviewing terms periodically to ensure alignment with company objectives.
Collections Manager/Staff Accountant
Automotive mastermind Inc
09.2015 - 04.2019
- Minimized delinquencies and recovered revenue by performing collection activities.
- Prepared monthly cash flow projections; consistently attaining the forecasted amount.
- Successfully negotiated prepayments with no anticipation rate.
- Worked with sales staff and all departments to improve all customer issues.
- Assisted in monthly and annual financial close process.
- Generated financial, accounting, and auditing reports including profit and loss statements, balance sheets and aging reports.
- Oversaw T&E via Concur of sales department, maintained daily activity credit card activity, in accordance with company policy.
- Reconciled credit card accounts; provided monthly and annual expense analysis.
- Filed monthly sales tax returns in multiple states.
- Ensured compliance of filings; sales/use tax returns for multiple states in timely manner.
- Managed general ledger and the chart of accounts - recorded daily/ monthly journal entries and performed weekly account reconciliations; in constant compliance of six business day close.
- Reviewed AP general ledger entries and deposits for contract compliance.
Office Manager/Accountant
InterGroup
06.2011 - 09.2015
- Reviewed and processed invoices for proper GL account selection, authorization for purchases or billing; resolve accounting issues with vendors, clients, and subcontractors.
- Followed-up on the status of invoices and tracking payments.
- Prepared monthly requisitions to track employees working hours and billable expenses, as well as consultant's invoices, on each contract.
- Ensured that payments for reimbursable operational expenses are properly coded to matching revenue accounts.
- Maintained the billing folders for all projects, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, etc.
- Performed project-based work including maintaining physical and digital records related to specific projects, coordinating the intake and management of timesheets and expense reports from project personnel, basic document preparation and proofreading, and the organization of contractual documentation.
- Communicated with clients, contractors, and project personnel in order to ensure the accurate and timely submittal of monthly requisitions and cost reports in accordance with the contract as well as corporate policy and procedures.
Loan officer
Neighborhood federal credit union
06.2010 - 06.2011
- Obtain and compile financial information to evaluate loan applications and their risk.
- Processing applicant loan; financial audit, and property evaluations to determine feasibility of granting personal and small business loans.
- Track and maintain credit and loan data.
- Developed partnerships with NY Business Solutions centers; supported outreach activities.
- Work directly with clients to review agreements, explain programs, and negotiate loans and terms.
Executive Assistant
DRM, LLC
06.2001 - 06.2011
- Reconciled all bank and credit card accounts.
- Managed General Ledger.
- Collaborated with Accountants for year-end close and tax preparation, also, assisted Legal Firm and Insurance company in Trust and Estate matters.
- Coordinated all audit activity, provided information to external auditors for the annual audit.
- Managed and tracked the performance of invested funds, keeping up with policies and investment guidelines.
- Tracked and coordinated weekly payroll of household employees, file quarterly reports, as well as, annual returns and provisions of W-2 annually.
- Assisted in preparation of reports and presentations, ensuring accuracy and clarity of information.
- Developed and maintained filing systems, improving document retrieval efficiency.
Education
B.S - Accounting
Lehman College
Bronx, NY01-2021
Skills
- Payment collection
- Statement review
- Payroll
- Forecasting
- Tax Preparation
- General ledger accounting
- Reporting
- Cost and budget analysis
- Client relationship management
- People skills
- Organization
- Journal Entries
- Financial Report Writing
- Account Reconciliation
- Financial Statement Preparation
- Accounts Payable
- Office Management
- QuickBooks
- Communication skills
- Bookkeeping
- Microsoft Excel
- NetSuite
- Bank reconciliation
- Accounts receivable
- General ledger management
- Audit support
Languages
Spanish
Timeline
Accounts Payable Manager
Professional Fighters League, LLC
05.2022 - Current
Accounting Manager
Uknity Group Inc
11.2020 - 05.2022
Accounts Payable Manager/Staff Accountant
Bentley Meeker Lighting & Staging, Inc
07.2019 - 03.2020
Collections Manager/Staff Accountant
Automotive mastermind Inc
09.2015 - 04.2019
Office Manager/Accountant
InterGroup
06.2011 - 09.2015
Loan officer
Neighborhood federal credit union
06.2010 - 06.2011
Executive Assistant
DRM, LLC
06.2001 - 06.2011
B.S - Accounting
Lehman College