Overview
Work History
Education
Skills
Timeline
Generic

Rusty Fairchild

Clarksville,TN

Overview

11
11
years of professional experience

Work History

Sr. Billing, AR Supervisor

Veho Tech, Inc.
Remote
07.2022 - 06.2024
  • Managed AR portfolios of over $15 Million by implementing appropriate collection strategies such as prioritizing by days past due and reporting to the President on a weekly basis
  • Prepare and send statements to clients and respond to their inquiries
  • Research and resolve and invoice/billing disputes with customers and/or sales team
  • Develop intimate knowledge of accounts receivable/credit systems and maintain all records/reports
  • Facilitate billing of invoices and credits to all clients on a weekly basis
  • Assist and help ensure timely month-end and year-end close and assist in the annual audit; prepare monthly Accounts Receivable related accruals, journal entries and general ledger reconciliations
  • Manage the incoming payments of accounts and apply to invoices/credits appropriately
  • Work in tandem with the sales and IT team to onboard new customers including the customer setup, invoice preparation, etc
  • Help establish proper documentation of processes and procedures within the AR/billing department
  • Review contracts with customers to ensure accurate billing based on volume
  • Provide backup in the AP department as needed
  • Cash Applications.

Credit Manager/Accounts Receivable

Wilmar Corporation
Kent, WA
07.2019 - 06.2022
  • Manage credit risk and balance with domestic and international commercial opportunities and objectives with appropriate strategies and practices
  • Manage past due accounts, preparing and communicating reconciliations and reports on high-risk accounts
  • Facilitate actions for resolution in coordination with Sales team
  • Develop and maintain an intimate knowledge of accounts receivable and credit systems
  • Evaluate existing policies and procedures and make recommendations for improvement
  • Assist and help ensure timely month-end and year-end close and assist in the annual audit; prepare monthly Accounts Receivable related accruals, journal entries and general ledger reconciliations
  • Review and analyze ordering trends, daily sales orders and A/R balances for order release
  • Create and manage the processing of manual billings, adjustments, cash application, check deposits, Proof of Delivery reconciliation, short pays, non-trade deductions and price discrepancy reconciliation
  • Review and determine credit limits and payment terms on new domestic and international customer accounts
  • Assure all customer supporting documents and files are maintained and up to date for domestic and international customers
  • Track daily funding and pull necessary funds from the bank that are in factoring status
  • Provide leadership and assist in the development and implementation of new systems, special projects/ initiatives and processes
  • Establish departmental goals supporting company financial objectives and initiatives.

Accounts Receivable Supervisor

Odom Corporation
Bellevue, WA
09.2017 - 06.2019
  • Supervision of collections team consisting of 6 collectors managing $30 Million across 4 different states using 2 different systems
  • Monitor team members’ accounts and ensure effective collections efforts are obtained and result in lower past due balance
  • Ensure team member's accounts are following appropriate state liquor laws to protect our own license
  • Collect on and manage a handful of the more difficult customers that need special attention
  • Create and implement standard operating procedures and processes to help team members succeed across multiple areas of the business
  • Work with sales team, cash app team, invoicing team, and admin team to research and resolve major issues from pricing to product quality
  • Process daily allocations of credits to short paid or voided invoices as requested by collectors
  • Research if necessary
  • Track and advise, when necessary, in the collections and follow up of NSF checks received ensuring we receive funds in a timely manner
  • Approve new customers for terms, by reviewing customer's credit history and other factors
  • Month end procedures such as running statements, mailing/emailing them, ensure all credits and/or overpayments are applied, other duties as assigned
  • Guide collectors in preparing final demands as well as when to send accounts to our 3rd party collections group.

Accounts Receivable Lead

Charlie’s Produce
Seattle, WA
08.2013 - 09.2017
  • Monitor company's Experian alerts and alert appropriate AR rep of issues
  • Monitor 'watch list' of AR reps' accounts and work to find solutions to avoid collections
  • Assist in cash application
  • Provided superior customer service to clients while inquiring about receivables or resolving invoicing issues
  • Managed AR portfolios of over $8 Million by implementing appropriate collection strategies such as prioritizing by days past due and reporting to the President on a weekly basis
  • Effectively communicated with Sales, Account Managers, Credit, Financial Analysts, and other internal departments to resolve any billing issues
  • Researched and determined reasons for delinquency and drive problem resolution in a timely manner while adhering to agreed upon Services Level Agreements
  • Ensured compliance with company policies and procedures for credit and collections and drive timely collections of AR
  • Lead on documenting standard operating procedures
  • Weekly reporting of account statuses, as well as strategies to collect remaining balances and prevent delinquent accounts in the future.

Education

Bachelor of Arts - Education

Central Washington University
Ellensburg, WA
05-2005

Skills

  • Invoice Processing
  • Dispute Resolution
  • Payment reconciliation
  • Account updating
  • Account Reconciliation
  • Financial Reporting
  • Payment Processing
  • Microsoft Excel
  • Credit card processing
  • Wire Transfers
  • Quickbooks
  • Critical Thinking
  • Microsoft Office
  • Billing automation
  • Invoice statements
  • Accounts Receivable
  • Aging report creation
  • Customer Relations
  • Staff Management

Timeline

Sr. Billing, AR Supervisor

Veho Tech, Inc.
07.2022 - 06.2024

Credit Manager/Accounts Receivable

Wilmar Corporation
07.2019 - 06.2022

Accounts Receivable Supervisor

Odom Corporation
09.2017 - 06.2019

Accounts Receivable Lead

Charlie’s Produce
08.2013 - 09.2017

Bachelor of Arts - Education

Central Washington University

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