Ruth Beauvois
Watertown,MA
Summary
Detail-oriented Administrative Professional with expertise in optimizing operations in educational and corporate environments. Strong capabilities in data management, multitasking, and maintaining confidentiality. Leverages effective communication and organizational skills to enhance workflow. Experienced with Microsoft Office Suite and school management systems, including PowerSchool and Raptor Visitor Management.
Overview
20
20
years of professional experience
Work History
Receptionist
Watertown Middle School
Watertown, USA
09.2019 - Current
- Functioned as key point of contact for students, staff, families, and visitors to foster safety.
- Ensured visitor check-in procedures met safety protocol compliance standards.
- Delivered essential administrative support to main office and school social worker while ensuring confidentiality.
- Managed accurate daily attendance and dismissal records through PowerSchool software.
- Regularly updated school calendar for clear communication throughout community.
- Created and coordinated communications through social media and website improvements.
- Executed various general administrative responsibilities as directed.
Cash Application Specialist
BVI, Inc.
Waltham, USA
06.2016 - 04.2018
- Processed high-volume payments including lockbox, ACH, EFT, credit card, and wire with accuracy to ensure timely revenue collection.
- Ensured proper financial tracking by applying payments to designated accounts and contracts.
- Reconciled monthly credit card statements to resolve discrepancies and maintain financial integrity.
- Investigated payment issues by partnering with contracts and billing teams.
- Improved workflow and reduced errors by facilitating communication across departments.
Collection Specialist / Credit Administrative Assistant
Kamco Supply Corp of Boston
Woburn, USA
03.2009 - 06.2015
- Achieved reduction in delinquent balances by managing accounts receivable collections efficiently.
- Ensured accurate account records through diligent monitoring and documentation of activities.
- Approved credit holds, effectively supporting order release processes.
- Maintained detailed credit files while resolving billing discrepancies promptly.
- Handled processing of numerous credit applications under strict deadlines.
- Verified credit references by collaborating with financial institutions.
- Recommended credit limits and payment terms based on thorough analysis.
- Developed strong client relationships through clear and professional communication.
Vault Associate
Sovereign Bank
Winchester, USA
01.2006 - 12.2009
- Oversaw cash drawers, vault operations, and ATM balancing in compliance with banking standards.
- Provided exceptional customer service by efficiently addressing client issues.
- Achieved or surpassed sales and service targets regularly.
- Contributed to branch operations and participated in team performance improvement initiatives.
Education
Bachelor of Arts -
University of Massachusetts
Boston, MA01-2008
Skills
- Office administration and support
- Data entry accuracy
- Financial reconciliation
- Records confidentiality
- Time optimization
- Excel and Word proficiency
- PowerSchool and Raptor expertise
- Social media planning
- Website updates and maintenance
- Communication effectiveness
Timeline
Receptionist
Watertown Middle School
09.2019 - Current
Cash Application Specialist
BVI, Inc.
06.2016 - 04.2018
Collection Specialist / Credit Administrative Assistant
Kamco Supply Corp of Boston
03.2009 - 06.2015
Vault Associate
Sovereign Bank
01.2006 - 12.2009
Bachelor of Arts -
University of Massachusetts