Ruth Beauvois
Watertown,MA
Summary
Professional with comprehensive experience in office operations, adept at managing high-volume environments with efficiency and poise. Known for strong communication skills, organizational abilities, and keen attention to detail. Collaborative team player focused on achieving results and adapting to changing needs seamlessly. Proficient in scheduling, customer service, and administrative support, ensuring smooth daily operations.
Overview
20
20
years of professional experience
Work History
Receptionist
Watertown Middle School
Watertown, USA
08.2019 - Current
- Served as primary liaison for students, staff, families, and visitors to enhance safety protocols.
- Implemented and monitored visitor check-in processes to maintain safety protocol compliance.
- Facilitated essential administrative support for main office and school social worker while upholding confidentiality standards.
- Maintained accurate daily attendance and dismissal records to ensure compliance and operational efficiency.
- Managed regular updates to school calendar to enhance community communication.
- Created and coordinated communications through social media and website improvements.
- Performed a range of administrative responsibilities as assigned to ensure smooth operations.
Cash Application Specialist
BVI, Inc.
Waltham, USA
05.2016 - 03.2018
- Processed high-volume payments including lockbox, ACH, EFT, credit card, and wire with accuracy to ensure timely revenue collection.
- Ensured proper financial tracking by applying payments to designated accounts and contracts.
- Reconciled monthly credit card statements to resolve discrepancies and maintain financial integrity.
- Investigated payment issues by partnering with contracts and billing teams.
- Improved workflow and reduced errors by facilitating communication across departments.
Collection Specialist / Credit Administrative Assistant
Kamco Supply Corp of Boston
Woburn, USA
02.2009 - 05.2015
- Implemented efficient collection strategies to minimize delinquent account balances and enhance cash flow.
- Ensured accurate account records through diligent monitoring and documentation of activities.
- Evaluated and authorized credit holds, ensuring timely order releases and operational continuity.
- Maintained detailed credit files while resolving billing discrepancies promptly.
- Executed timely processing of numerous credit applications to ensure operational efficiency.
- Conducted thorough verification of credit references to ensure accuracy and reliability in financial assessments.
- Assessed financial data to determine appropriate credit limits and payment terms, ensuring alignment with client needs.
- Established strong client rapport to enhance collaboration and satisfaction.
Vault Associate
Sovereign Bank
Winchester, USA
12.2005 - 11.2009
- Oversaw cash drawers, vault operations, and ATM balancing in compliance with banking standards.
- Provided exceptional customer service by efficiently addressing client issues.
- Achieved or surpassed sales and service targets regularly.
- Contributed to branch operations and participated in team performance improvement initiatives.
Education
Bachelor of Science -
University of Massachusetts
Boston, MA01-2008
Skills
- Office administration
- Data entry precision
- Financial statement reconciliation
- Ensuring data privacy
- Efficiency enhancement
- Experienced with Excel and Word
- Expertise in PowerSchool and Raptor
- Social media management
- Website updates and maintenance
- Strong verbal communication
Timeline
Receptionist
Watertown Middle School
08.2019 - Current
Cash Application Specialist
BVI, Inc.
05.2016 - 03.2018
Collection Specialist / Credit Administrative Assistant
Kamco Supply Corp of Boston
02.2009 - 05.2015
Vault Associate
Sovereign Bank
12.2005 - 11.2009
Bachelor of Science -
University of Massachusetts