Summary
Overview
Work History
Education
Skills
Activities
Languages
Timeline
Generic

Ruth E. Canales

Paterson,USA

Summary

Experienced with managing administrative tasks in educational and mental health settings, ensuring seamless daily operations. Utilizes strong organizational skills and attention to detail for maintaining accurate records and facilitating communication. Knowledge of confidentiality protocols and effective interaction with diverse stakeholders.

Overview

27
27
years of professional experience

Work History

Guidance Secretary

Paterson Public Schools
06.2006 - Current
  • Company Overview: Guidance Department Paterson STEAM High School, Paterson P-Tech High School, Alonzo Tambua Moody Academy
  • Guidance Department Paterson STEAM High School, Paterson P-Tech High School, Alonzo Tambua Moody Academy

Evening Secretary

Coordinated Behavioral Health Care
03.2024 - 03.2025
  • Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
  • Answered multi-line phone system and enthusiastically greeted callers.
  • Maintained daily report documents, memos and invoices.
  • Scheduled appointments and conducted follow-up calls to clients.
  • Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
  • Entered data into system and updated customer contacts with information to keep records current.
  • Provided exceptional customer service by promptly addressing inquiries and resolving issues professionally.
  • Utilized advanced software programs for data entry tasks that increased accuracy while minimizing errors.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Completed forms, reports, logs, and records to quickly handle all documentation for human resources.

Administrative Secretary

Paterson Public Schools
10.2000 - Current
  • Company Overview: Counseling and Special Services Department
  • Counseling and Special Services Department

Audit of Circulations Surveyor

Certified Audit of Circulations
09.1999 - 10.2000

Tele-Marketing

Telephone Surveyor

Receptionist

Passaic County Workforce Development Center
06.1998 - 09.1999
  • Company Overview: St
  • Anthony’s R.C
  • Church
  • St
  • Anthony’s R.C
  • Church

Education

High School -

Eastside High School
Paterson, NJ
06.2000

Some College (No Degree) - Early Childhood Care And Education

Passaic County Community College
Paterson, NJ

Skills

  • Microsoft Word
  • Microsoft Excel
  • Microsoft Publisher
  • Typing 60 wpm
  • Infinite Campus
  • ALIO
  • EDUMET
  • Powerschool Student System
  • Section 504
  • Intervention and Referral Services Policies
  • Exceptional organization
  • Office administration
  • Data entry proficiency
  • Appointment scheduling
  • Calendar management
  • Career guidance
  • Report generation
  • Email correspondence
  • Document preparation
  • Written communication
  • File maintenance
  • Attendance tracking
  • Student recordkeeping
  • Spanish fluency
  • Mail management
  • Mail processing
  • Fast learner
  • Customer service
  • Multitasking Abilities
  • Reliability
  • Excellent communication
  • Critical thinking
  • Clear communication
  • Organizational skills
  • Telephone and email etiquette
  • Effective communication
  • Adaptability and flexibility
  • Customer and client relations
  • Verbal and written communication
  • Document and file management
  • Decision-making
  • Team building
  • Data entry
  • Task prioritization
  • Confidentiality and data protection
  • Office management
  • Database entry
  • Interpersonal skills
  • Analytical thinking
  • Scheduling and calendar management

Activities

Reading for pleasure

Languages

Spanish
Native or Bilingual

Timeline

Evening Secretary

Coordinated Behavioral Health Care
03.2024 - 03.2025

Guidance Secretary

Paterson Public Schools
06.2006 - Current

Administrative Secretary

Paterson Public Schools
10.2000 - Current

Audit of Circulations Surveyor

Certified Audit of Circulations
09.1999 - 10.2000

Receptionist

Passaic County Workforce Development Center
06.1998 - 09.1999

High School -

Eastside High School

Some College (No Degree) - Early Childhood Care And Education

Passaic County Community College
Ruth E. Canales