Summary
Overview
Work History
Education
Skills
Timeline
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Sarah Weiland

Portland,OR

Summary

Accomplished Executive Assistant with over 25 years of experience enhancing operational efficiency and creating space for executives to thrive. Spearheaded multiple projects which have led to national recognition. Skilled in project management, I have a keen eye for process improvement and excel in transforming executive productivity.

Overview

17
17
years of professional experience

Work History

Executive Assistant

Beaverton School District
10.2023 - Current
  • Deliver exceptional organizational support enabling executives to focus on high-level strategic initiatives.
  • Prepare and edit presentations on behalf of executives for both internal meetings and external conferences.
  • Implemented time-saving solutions that significantly reduced meeting preparation times through efficient resource allocation.
  • Handle logistics, catering, agendas and travel arrangements for meeting and event planning for the board of directors and the superintendent.
  • Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.

Executive Assistant

Intermountain Health
12.2019 - 10.2023
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
  • Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
  • Co-created transformative Quality & Safety Project that involved over 200 physicians, support and front line staff which resulted in national awards and a substantial decrease in key datasets.
  • Vice Chair, Diversity, Equity & Inclusion Council
  • Created robust onboarding and first year process that streamlined physician hiring and created a data driven feedback system. This system has since been adopted by Intermountain Health sister hospitals across 8 states.

Senior Assistant

SkyWest, Inc
11.2017 - 12.2019
  • Provided high level support in a quickly changing environment including coordinating multiple calendars, travel and meeting organization.
  • Prepared and reviewed highly confidential financial reports, presentations and filings.
  • Organized quarterly earnings, shareholder meetings, annual report and enforced strong financial controls and audits to ensure compliance.
  • Exceptional research, drafting, editing and proofreading abilities, resulting in production of high-quality decks, presentations, proposals and reports which resulted in well-prepared executives and impactful meetings.

Administrative Assistant

Huntsman Cancer Institute
10.2007 - 11.2017
  • Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
  • Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
  • Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.

Education

Certification - Advanced Certificate For The Executive Assistant

BMTK
Virtual
01.2024

Certificate - Project Management Professional

Utah Tech University
St George, Utah
04.2023

Bachelor of Science - Women And Gender Studies

University of Utah
Salt Lake City, Utah
05.1999

Skills

  • Strategic Planning
  • Operational Efficiency
  • Project Management
  • Process Improvement
  • Presentation Design and Creation
  • Team Management, Mentorship and Training

Timeline

Executive Assistant

Beaverton School District
10.2023 - Current

Executive Assistant

Intermountain Health
12.2019 - 10.2023

Senior Assistant

SkyWest, Inc
11.2017 - 12.2019

Administrative Assistant

Huntsman Cancer Institute
10.2007 - 11.2017

Certification - Advanced Certificate For The Executive Assistant

BMTK

Certificate - Project Management Professional

Utah Tech University

Bachelor of Science - Women And Gender Studies

University of Utah

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Sarah Weiland