Sayantani Guha
San Diego,CA
Summary
Exhibited strong analytical and problem-solving abilities to build credibility and foster relationships across all organizational levels.
Overview
18
18
years of professional experience
Work History
FYPP-Program Administrative Assistant
Harmonium Inc.
San Diego, CA
09.2024 - Current
- Maintaining files, filing, handling mailings, processing mails, and sorting, routing of incoming/outgoing mails.
- Scheduling meetings, appointments and events through phone calls, emails, texts and messages.
- Greeting visitors and maintaining a welcoming and positive atmosphere in the office.
- Assisting with office event coordination, staff meetings, holiday parties.
- Assisting with Program Manager’s credit card reimbursements and travel arrangements.
- Assisting in receiving packages and coordinating the deliveries.
- Assisting the Program Manager with daily administrative duties including tracking contract deliverables, scheduling coordination, data entry, facility organization and program inventory.
- Assisting with program audit preparation and generating monthly and quarterly reports.
- Reviewing and submitting monthly invoices to the Supervisor.
- Managing Google calendars and conducting meetings in the Zoom, Google Meet, Microsoft Teams platform and face-face meetings.
- Assisting in digital filing and onsite document organization.
- Maintaining Google Docs, MS Word docs, MS Excel spreadsheets and logs.
- Maintaining office equipment and ordering office supplies.
- Scheduling and organizing resource fairs and events.
- Supporting and providing client coordination tasks – emails, follow ups, task tracking and responding to client inquiries.
Volunteer Support Coordinator Lead– (Admin and HR Team)
ASCENDtials
San Diego, CA
04.2023 - 08.2024
- Maintained calendars in Google Workspace and coordinating meetings with team members and supervisor.
- DocuSign Ed for new volunteers and interns Onboarding.
- Responsible for Digital Filing, Scanning and Documentation.
- Sent invitations to interns and volunteers for events in the organization.
- Responded to all emails and phone calls from the staff and the supervisor.
- Managed, assigned and completed tasks and projects in Asana platform.
- Communicated with team members and received updates in Slack.
- Updated interns/volunteers contact information in Eleo Database.
- Scheduled interviews through Calendly and conducted them through Zoom meeting platform.
- Maintained the Confidentiality of documents of Interns and Volunteers through documentation using Google Suite.
- Created and updated the Gantt Charts for the Hiring Team to stay more organized and update the tasks weekly.
- Responsible for screening resumes, recruiting, and hiring volunteers and interns using the LinkedIn, Glassdoor, and Handshake job portals.
- Edited and updated volunteer handbook, onboarding notes and onboarding itinerary.
- Conducted Exit Interviews of Volunteers/Interns.
Graduate Teaching Assistant
University of Kentucky
Lexington, KY
08.2012 - 04.2013
- Taught assigned curriculum in one- to three-hour classroom sessions.
- Led class discussions and answered student questions.
- Evaluated student essays, tests, and other assessments.
- Maintained records on student progress/grades.
Admin and HR Assistant
Alps Mech Pvt Ltd
Kolkata, India
09.2008 - 11.2010
- Responsible for filing, scanning and documentation work.
- Maintained communication through incoming phone calls from clients and customers.
- Maintained employee information by entering and updating employment and status-change data.
- Provided secretarial support by entering, formatting, and printing information; organizing work; answering telephone; relaying messages; maintaining equipment and supplies.
- Maintained employee confidence and protected operations by keeping human resource information confidential.
- Maintained quality service by following organization standards.
Admin and HR Executive
Style Graphics Imaging
Kolkata, India
09.2007 - 06.2008
- Maintained communication with team members and senior executives by conducting in person meetings.
- Responsible for organizing tasks, formatting, printing, receiving incoming calls from clients and customers.
- Maintained office equipment and supplies and updated the inventory.
- Managed and maintained confidentiality of employee documents following the privacy policies of the organization.
- Responsible for Recruiting, Onboarding, Training, Performance Evaluation and Conducting Exit Interviews.
Education
Human Resources Management: An Overview
University of San Diego, California Extended Studies
RemoteData Analysis in Excel
Rice University
Remote, CourseraHR Analytics
University of California Irvine
Remote, CourseraMicrosoft Excel
Macquarie University
Remote, CourseraHuman Resources Management: Human Resources Management
University of Minnesota, Twin Cities
Remote, CourseraPGDM - Industrial Relations and Personnel Management
Bhavans College of Management
Kolkata, IndiaMaster of Arts - International Relations
Jadavpur University
Kolkata, IndiaBachelor of Arts - Political Science
Jadavpur University
Kolkata, IndiaCustomer Relationship Management
Udemy Online
Remote02.2026
Skills
- Assisted teams in developing effective communication strategies Supported colleagues in conflict resolution to foster a collaborative environment Contributed to team-building activities to enhance group dynamics
- Demonstrated exceptional written and verbal communication skills to facilitate effective collaboration
- Mastered time management techniques to enhance productivity and efficiency
- Demonstrated meticulous attention to detail in all tasks and projects
- Safeguarded sensitive information to ensure confidentiality
- Demonstrated exceptional organizational abilities to streamline workflows and enhance productivity
- Assisted in organizing schedules and managing correspondence Supported team members in completing administrative tasks efficiently Coordinated meetings and maintained accurate records
- Exhibited a consistently positive and professional demeanor in all interactions
- Assisted in organizing data entry tasks and maintaining documentation accuracy Supported prioritization of tasks to enhance workflow efficiency Collaborated with team members to streamline processes and improve data management
- Facilitated discussions to build strong relationships with stakeholders Supported teams in negotiating agreements that align with project goals Assisted in resolving conflicts to maintain positive working environments
- Demonstrated expertise in utilizing MS Office Suite for efficient task execution
- Demonstrated ability to manage multiple tasks simultaneously while maintaining high performance standards
- Utilized Google Workspace to enhance collaboration and streamline workflows
Languages
English: Native or Bilingual
Bengali: Native or Bilingual
Hindi: Limited Working
French: Elementary
Websites, Portfolios, Profiles
https://www.linkedin.com/in/sayantani-guha-a911847b/
Accomplishments
- Achieved Result by introducing Software for Type tasks.
- Achieved Result by completing Task with accuracy and efficiency.
- Supervised team of Number staff members.
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Achieved Result through effectively helping with Task.
- Documented and resolved Issue which led to Results.
Timeline
FYPP-Program Administrative Assistant
Harmonium Inc.
09.2024 - Current
Volunteer Support Coordinator Lead– (Admin and HR Team)
ASCENDtials
04.2023 - 08.2024
Graduate Teaching Assistant
University of Kentucky
08.2012 - 04.2013
Admin and HR Assistant
Alps Mech Pvt Ltd
09.2008 - 11.2010
Admin and HR Executive
Style Graphics Imaging
09.2007 - 06.2008
Human Resources Management: An Overview
University of San Diego, California Extended Studies
Data Analysis in Excel
Rice University
HR Analytics
University of California Irvine
Microsoft Excel
Macquarie University
Human Resources Management: Human Resources Management
University of Minnesota, Twin Cities
PGDM - Industrial Relations and Personnel Management
Bhavans College of Management
Master of Arts - International Relations
Jadavpur University
Bachelor of Arts - Political Science
Jadavpur University
Customer Relationship Management
Udemy Online