SEANA DEL ROSARIO
'Ewa Beach,Hawaii
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision. Demonstrates strong analytical, communication, and teamwork skills, with proven ability to quickly adapt to new environments. Eager to contribute to team success and further develop professional skills. Brings positive attitude and commitment to continuous learning and growth.
Overview
20
20
years of professional experience
Work History
Senior Administrative Assistant
Aqua Engineers, Inc.
08.2015 - Current
- Managed daily tasks and operations while supporting the needs of the team at Aqua Engineers, Inc.
- Streamlined task management for timely completion and operational efficiency.
- Ensured compliance with all requirements and timely documentation submission for Army privatization contracts and state contracts.
- Develop weekly agendas with multiple trackers, managing assignments strategically.
- Managed billing operations leveraging Sage100 and Wide Area Workflow (WAWF).
- Ensured detailed documentation for effective management of project schedules.
- Optimized communication channels to ensure timely feedback from all stakeholders.
- Kept team members informed by organizing detailed agendas, meeting minutes and progress reports.
- Monitor contract compliance to ensure accurate adherence to terms.
- Optimized document organization by developing a comprehensive electronic filing system that facilitated easy retrieval of information when needed.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
Administrative Support
Indus Technology, Inc.
02.2010 - 10.2015
- Gained substantial experience in enhancing productivity through effective administrative practices.
- Strengthened organizational acumen, detailed focus, and effective handling of concurrent tasks confidentially.
- Notified points of contact about incoming visitors after verifying their identity and clearance levels.
- Processed entries and updates of government visitor logs within JPAS.
- Offered comprehensive administrative and secretarial support for diverse codes.
- Utilized multiple software tools to format and assign serial numbers to reports, memos, letters, and other documents.
- Ensured compliance with Command protocols when uploading correspondence to the Records Library.
- Monitored and documented distribution of classified and unclassified correspondence.
- Updated weekly and monthly task logs to track assignments
- Drafted and modified administrative guidelines to improve operational flow.
- Supported customer requests by creating MS PowerPoint presentations, MS Excel spreadsheets, and MS Word documents
- Released and monitored a comprehensive log of unclassified and classified communications.
- Ensured accurate publication of phone directory on SharePoint.
- Maintained policy compliance through systematic file purging.
- Guaranteed Controlled Access Area spaces were secure by the end of business.
- Provided exceptional administrative support to executives, resulting in increased efficiency and time management.
- Boosted team productivity through administrative tasks like document formatting, printing, and binding. Resulting in saving 20% in total time for the team.
Education
Diploma - undefined
Pearl City High School
Pearl City06.1987
Skills
- Efficient Army Billing Systems Management
- Office Operations Coordination
- Assignment Scheduling Expertise
- Collaborative Information Sharing
- Organize Weekly Safety Briefings
- Sage 100 Proficiency
Timeline
Senior Administrative Assistant
Aqua Engineers, Inc.
08.2015 - Current
Administrative Support
Indus Technology, Inc.
02.2010 - 10.2015
Diploma - undefined
Pearl City High School
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