Shaina Bouchard
Katy
Summary
I'm an accountant who specializes in Payables with proper invoice entries, purchasing procedures and entries, timely payments and data recording. Started in Administration and knows how to handle the basic office day to days and have slight knowledge in the receivable area. Can Multi-task, enjoys working with others, reliable and communicative. Wanting to find a place to help me succeed with Payables and learn more with overall accounting.
Motivated Accounts Payable Intern with background in managing invoices, tracking expenses and preparing financial reports. Possess strong analytical skills, adept at identifying discrepancies and problem-solving capabilities. Made significant contribution to improving payment processes by streamlining vendor communications and maintaining accurate records.
Overview
15
15
years of professional experience
2027
2027
years of post-secondary education
Work History
Accounts Payable
M-Tech Electric, LLC
Houston
10.2023 - Current
- Ensured adherence to internal policies and procedures related to accounts payable activities.
- Processed accounts payable and receivable transactions accurately within set timeframes.
- Processed accounts payable and receivable, ensuring timely billing and collections.
- Managed accounts payable processes including vendor payments, employee reimbursements and 1099 filing.
- Assisted in preparation of annual budgeting documents related to Accounts Payable activities.
- Provided training and guidance to junior staff members on Accounts Payable processes.
- Managed Accounts Payable system ensuring accuracy of payments made to vendors.
- Reconciled accounts payable balances against vendor statements each month.
- Ensured timely payments of invoices by monitoring accounts payable aging reports.
- Performed basic bookkeeping duties such as reconciling accounts payable and receivable.
- Identified opportunities for process improvements within Accounts Payable operations.
- Performed bookkeeping duties related to accounts payable and receivable.
- Monitored accounts payable aging report to ensure timely payments of vendors' invoices.
- Oversaw accounts payable and receivable functions while monitoring cash balances.
- Maintained accurate records of all transactions relating to Accounts Payable functions.
- Prepared journal entries related to accounts payable activity.
- Participated in training sessions related to accounts payable processes.
- Worked closely with Accounts Payable department to resolve invoice discrepancies.
- Generated and presented reports detailing accounts payable status.
- Collaborated with other departments such as Accounts Payable and Receivable.
- Managed accounts payable process including vendor inquiries, payments, and reconciliations.
- Worked closely with accounting department to monitor accounts payable and receivable activity.
- Performed administrative duties such as payroll processing, invoicing and accounts payable activities.
- Performed reconciliations between the general ledger, accounts payable and accounts receivable systems.
- Ensured that all accounts payable were paid accurately and on time.
- Prepared payment vouchers for all accounts payable transactions.
- Provided guidance and support on accounts payable matters as needed.
- Processed invoices, tracked reimbursements and reconciled accounts payable statements.
- Assisted with accounts receivable and accounts payable functions.
- Provided training to other staff on Accounts Payable processes.
- Reconciled accounts payable documents, including invoices to facilitate payments.
Office Adminstration
Hi-Tech Electric
Houston
05.2020 - 10.2023
- Completed day-to-day duties accurately and efficiently.
- Contributed innovative ideas and solutions to enhance team performance and outcomes.
- Worked successfully with diverse group of coworkers to accomplish goals and address issues related to our products and services.
- Promoted high customer satisfaction by resolving problems with knowledgeable and friendly service.
- Assisted with customer requests and answered questions to improve satisfaction.
- Approached customers and engaged in conversation through use of effective interpersonal and people skills.
- Provided support and guidance to colleagues to maintain a collaborative work environment.
- Utilized various software and tools to streamline processes and optimize performance.
- Managed household errands and other essential duties.
- Managed inventory and supplies to ensure materials were available when needed.
Front Office Receptionist/Administrative Assistant
Stockton Valve Products
Houston
11.2010 - 02.2020
- Managed front desk operations and ensured smooth visitor check-in processes.
- Coordinated appointment scheduling for executives and staff members efficiently.
- Maintained organized filing systems for customer and vendor information.
- Answered multi-line phone system, directing calls to appropriate departments promptly.
- Handled incoming mail and packages, distributing them to relevant personnel.
- Collaborated with other departments to streamline communication across the organization.
- Answered phone calls, transferred calls, took messages, and provided information to callers.
- Maintained front office cleanliness and organized supplies to increase productivity.
- Handled payment processing and provided customers with receipts and proper bills and change.
- Answered office phone and emails to schedule appointments, answer questions and document information.
- Ensured that front desk area was well organized at all times.
- Responsible for opening and closing the office on time each day.
- Greeted visitors and verified reasons for visit and appointment information.
- Provided excellent customer service by responding promptly to inquiries and requests from clients, customers in person or via telephone, email.
- Greeted customers and visitors in a professional manner.
- Managed incoming and outgoing mail, including sorting, distributing, and maintaining records of correspondence.
- Received payments from customers and processed credit card transactions accurately.
- Entered new client data into database systems accurately.
- Performed basic bookkeeping duties such as entering data into spreadsheets or accounting software programs.
Education
Chautauqua High School
Big Bear, CASkills
- Accounts payable management
- Invoice processing
- Vendor reconciliation
- Budget preparation
- Cash flow monitoring
- Team collaboration
- Financial reporting
- Payment authorization
- Time management
- Accounts payable
- Accounts payable / invoice coding
- Vendor management
- Financial reconciliation
- Data analysis
- Record keeping
- Multi-line phone systems
- Customer and client relations
- Typing proficiency
- Filing and data archiving
- Spreadsheets
- Reading comprehension
- Computer skills
- Filing
- Administrative operations
- Scheduling and calendar management
- Microsoft Office Suite
- Spreadsheet management
- Microsoft
- Certified Microsoft office specialist
- Expense reporting
Languages
English
Full Professional
References
References available upon request.
Timeline
Accounts Payable
M-Tech Electric, LLC
10.2023 - Current
Office Adminstration
Hi-Tech Electric
05.2020 - 10.2023
Front Office Receptionist/Administrative Assistant
Stockton Valve Products
11.2010 - 02.2020
Chautauqua High School