Shanae Doiel
Fort Morgan,CO
Summary
Diligent Accounts Payable Clerk with solid background in managing both accounts payable and receivable functions. Demonstrated success in streamlining payment processes and enhancing financial accuracy. Proven ability to utilize advanced financial software and maintain strong vendor relationships.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Administrative Assistant
City of Fort Morgan
08.2023 - 04.2024
- Under the supervision of the Director of Utilities, organizes, manages and performs administrative support functions for the Department
- Greets the public and generally represents the City in a professional, courteous and responsive manner to citizens, business guests, visitors and other employees
- Assists guests as needed
- Receives, screens and routes phone calls, taking messages when needed
- Performs a wide variety of general secretarial work including typing forms, memoranda and letters; maintaining accurate and detailed files and records (as required by the department(s) specifically assigned to)
- Coordinates service and repair of office machines and systems
- Makes arrangements for department meetings, i.e., attendance, refreshments, etc
- Files, researches, gathers, analyzes and compiles data and records
- Prepares grant reports; prepares documentation for grant reporting
- Tracks and prepares spreadsheets on CBT water use for industrial and commercial users, as well as the City CBT water use
- Prepares bid documents for projects and equipment; posts bids, prepares contracts, bonds, and paperwork for acceptance of bids
- Maintains supplies and materials as required; process invoices, prepare requisitions, purchase orders and work orders, tracks invoices for payments of projects
- Assists in preparation of various documents and reports
- Trains and coaches others on the use of word processing spreadsheets and other office software applications
- Schedules meetings, maintains calendars and schedules use of appropriate facilities as designated
- Provides information on department policies and City procedures as required
- May be required to attend evening meetings as assigned
- May be required to perform Notary Public duties as assigned
- Maintain filing of various utilities departments
- Record and type minutes from department-related committees
- Assist utility department superintendents as needed
- Maintains records of capital improvement and grant projects
- Prepare news releases, informational flyers, and social media posts for departments as needed
- Prepare and make copies of informational flyers for utility billing inserts
- Provide counter backup to building permit department as needed
- Prepare utility rate sheets, maintain and update tariffs as changes occur
- Maintain files and track documentation on construction projects
Title Clerk/Administrative Assistant
McDonald Toyota
10.2019 - 08.2023
- Responsibilities included accounts payable, accounts receivable, daily deposits, ordering supplies, bank reconciliation, general account data entry
- Managed high-volume workload while maintaining strict attention to detail in verifying ownership documents and registration forms.
- Communicated with customers to resolve common title issues.
- Coordinated efforts between sales staff, finance managers, and DMV offices to provide clients with prompt service regarding their vehicle titles.
- Expedited the title transfer process, closely monitoring timelines and proactively addressing any potential delays.
- Enhanced customer satisfaction by providing timely and accurate title information for vehicle transactions.
- Processed accounts payable transactions accurately and in a timely manner.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Prepared vendor invoices and processed incoming payments.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
- Maintained good working relationships with vendors and resolved disputes.
- Demonstrated adaptability during peak workload periods while maintaining high-quality results and meeting tight deadlines.
- Improved vendor relationships through diligent communication and prompt issue resolution.
- Reduced late payment penalties by closely monitoring due dates and managing timely payments.
- Maintained high level of data integrity by consistently updating vendor information in the system accurately.
- Streamlined invoice processing by implementing efficient filing and tracking systems.
- Maintained accurate financial records by regularly reconciling accounts payable transactions.
Business Service Specialist
Cox Automotive
10.2022 - 08.2023
- I perform a variety of office support and technical tasks relating to the Colorado motor vehicle registration and title transaction process
- Examines images online to determine if all Colorado DMV requirements are met
- When requirements are missing, I clearly communicate the missing requirements to the client
- Processes Colorado motor vehicle titles and registrations for Dealertrack clients
- I may also be involved in auditing, validating, typing, daily cash out, daily shipping, scanning processes and any other applicable functions that support the registering and titling of motor vehicles for the state of Colorado
Motor Vehicle Clerk
Morgan County
05.2019 - 10.2019
- Handled monetary transactions accurately while adhering to strict cash handling procedures to maintain financial accountability.
- Conducted inventory checks regularly on license plates and stickers for accurate record-keeping purposes.
- Streamlined workflow by organizing daily tasks according to priority levels, increasing productivity rates among staff members.
- Processed license plate renewals promptly while ensuring correct fees were collected from customers upon submission of their documents.
- Trained new employees on department procedures and computer systems, cultivating a supportive learning environment within the office setting.
- Collaborated with team members to maintain a well-organized office environment, increasing overall efficiency.
Elections Clerk
Morgan County
07.2017 - 12.2018
- Distributed ballots to voters and answered questions concerning voting procedures.
- Furnished assistance and advice to new voters on proper steps and procedures.
- Oversaw accuracy testing and maintenance of voting units through continued surveillance.
- Created fair, non-partisan environment to protect free choice of voters.
- Developed and managed inventory supply lists and equipment orders to prepare voting units.
Education
High school diploma -
Weld Central Senior High School
No Degree -
Front Range Community College
Fort Collins, CO12.2018
Skills
- Account reconciliation
- Filing
- Balance sheet reconciliation
- Notary
- Accounts Payable
- Microsoft Word
- Data Entry
- General Ledger Accounting
- Accounts Receivable
- Customer Service
- Microsoft Office
- Journal Entries
- Communications
- Bank Reconciliation
- Veterinary experience
- Auditing
- Financial statement preparation
- Data entry
- Computer skills
- Office administration
- Customer service
- Strong problem solver
- Documentation and recordkeeping
- Database entry
- Scheduling and calendar management
- Data organization
- Deadline oriented
- Filing and data archiving
- Invoice processing
Certification
Certified Notary Public
Timeline
Administrative Assistant
City of Fort Morgan
08.2023 - 04.2024
Business Service Specialist
Cox Automotive
10.2022 - 08.2023
Title Clerk/Administrative Assistant
McDonald Toyota
10.2019 - 08.2023
Motor Vehicle Clerk
Morgan County
05.2019 - 10.2019
Elections Clerk
Morgan County
07.2017 - 12.2018
High school diploma -
Weld Central Senior High School
No Degree -
Front Range Community College
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