Shatavia R. McCoy
Elk Grove,CA
Summary
Dynamic professional with extensive experience in legal documentation and compliance management at ACE Attorney Service, Inc. Proven track record of enhancing client communication and streamlining court procedures for improved accuracy and efficiency. Skilled in Salesforce for effective data management, demonstrating strong organizational and problem-solving abilities in high-pressure environments.
Overview
7
7
years of professional experience
Work History
Court Service Assistant
ACE Attorney Service, Inc.
Sacramento, California
10.2025 - Current
- Assisted clients in navigating court procedures and documentation requirements.
- Coordinated schedules for court appearances and attorney meetings effectively.
- Maintained accurate case files and legal documents for easy retrieval.
- Communicated with clients about upcoming court dates and necessary paperwork.
- Organized evidence files and ensured proper handling of sensitive materials.
- Processed legal documents for filing in various courts efficiently.
- Supported attorneys by preparing trial materials and exhibits timely.
- Collaborated with court personnel to address procedural inquiries promptly.
- Organized client files according to established procedures.
- Ensured compliance with applicable laws and regulations governing court operations.
- Maintained court records and databases.
- Performed light clerical duties such as photocopying documents or scanning records.
- Greeted visitors and provided them with information regarding court services.
- Provided assistance to legal professionals in preparing for court proceedings.
- Verified accuracy of legal documents prepared by attorneys for submission to the courts.
- Collaborated with other departments within the courthouse on various projects or initiatives.
- Answered phones, responded to inquiries, and directed calls to appropriate staff members.
- Prepared case files for hearings and trials.
- Reviewed case materials prior to trial or hearing dates in order to ensure accuracy of information presented in court proceedings.
- Processed payments from litigants associated with cases heard by the court.
- Assisted court personnel with filing, processing and organizing documents.
- Tracked exhibits admitted during court hearings and updated documentation.
- Supported attorneys throughout the entire litigation process, from case inception through trial and appeals, by conducting legal research, managing discovery, drafting pleadings and motions, and organizing trial exhibits.
- Prepared trial notebooks and exhibits, and assisted attorneys during hearings and depositions.
- Prepared legal documents such as complaints, answers, motions, subpoenas, and affidavits, and handle electronic filing in state and federal courts, as well as in-person filings.
- Assisted government entities like the DOJ, the DOT, and Caltrans with filings, court hearing transcripts, obtaining court records, and court documents.
- Assisted attorneys in family law, probate law, civil law, and criminal filings, and also assisted with Secretary of State business entities filings.
Sales HR Recruiter
C&C Elite, Inc.
Sacramento, CA
01.2024 - 06.2025
- Conducted initial interviews to evaluate candidates' skills, experience, and role fit.
- Collaborated with HR and sales teams to define requirements for ideal candidate profiles.
- Negotiated salaries and benefits, ensuring a seamless on-boarding process for new hires.
- Monitored hiring success and reported on overall recruiting effectiveness.
- Cultivated relationships with candidates to enhance positive experiences throughout recruitment.
- Entered new hire information into Salesforce daily to maintain accurate records.
- Prepared compliance documents for weekly new hires, including forms W-4 and I-9.
- Managed FMLA on-boarding process to ensure adherence to regulations and coordinate leave.
Litigation Administrative Assistant
A2z Attorney Services
Sacramento, CA
04.2024 - 01.2025
- Managed administrative tasks for legal document service efficiently.
- Tracked progress of new cases and coordinated with process servers to maintain client records.
- Generated invoices while ensuring compliance with legal procedures during ongoing litigation.
- Filed legal documents with court both in person and online as required.
- Entered case details from attorneys into company database, assigning cases to process servers based on location.
- Reviewed legal documents for accuracy, preparing necessary copies for service while ensuring proper formatting.
- Communicated with process servers to schedule service attempts and provided detailed instructions.
- Updated clients on case statuses, addressing inquiries about service attempts and providing documentation.
Recruiting Coordinator
Southland Industries Inc.
Union City, CA
11.2022 - 01.2024
- Assisted HRBP with passive recruitment strategies to attract new talent.
- Created metrics reports measuring performance on time-to-fill, time-to-hire, and cost per hire.
- Scheduled interviews within team systems for Talent Acquisition Managers and Senior Partners.
- Managed applicant monitoring in Talent Communities, identifying candidates for advancement.
- Conducted monthly recruiting effectiveness surveys to evaluate candidate quality post-hire.
- Monitored Southland’s recruiting inbox, managing email requests and applications.
- Completed reference checks and documented findings for Talent Acquisition Business Partners.
- Reviewed resumes, forwarding qualified candidates to HRBP for pipeline evaluation.
GSA Assistant
USGSA
Oakland, CA
09.2022 - 12.2022
- Coordinated setup of tables, chairs, and equipment for conference events to ensure readiness.
- Managed AV equipment, including microphones and projectors, delivering essential technical support.
- Monitored event operations, resolving issues promptly and assisting attendees during Q&A sessions.
- Directed attendees to meeting rooms while addressing inquiries effectively.
- Facilitated technology support for session chairs and speakers, placing session signs outside meeting rooms.
- Established registration desk, organized attendee bags with materials, and distributed badges.
- Reviewed contracts with venue and vendors, managing arrangements alongside customer service teams.
- Oversaw construction and rehabilitation contracts for federal buildings, ensuring compliance with procurement standards.
Legal Contract Administrator
Baja Construction Co., Inc.
Martinez, CA
01.2022 - 09.2022
- Reviewed, redlined, and negotiated terms for Non-Disclosure Agreements and service contracts.
- Set up customer jobs in Sage, inputting schedules of values for contracts.
- Entered budgets upon job completion to ensure accurate financial tracking.
- Coordinated with internal legal teams and key stakeholders for contract compliance.
- Assisted with Mechanic Liens and Stop Payment Notices, supporting litigation efforts.
- Performed data entry of new orders and documentation into relevant systems.
- Distributed W-9 forms, certificates of insurance, and pre-qual requirements to customers.
- Developed comprehensive project plans with tasks and Gantt charts for effective resource management.
Corporate Securities Paralegal
MILLER KAPLAN ARASE, LLP
San Francisco, CA
03.2019 - 04.2021
- Managed corporate and tax governance functions, ensuring compliance with SEC requirements.
- Assisted with SEC filings, including Section 16 and periodic reports, while maintaining filing calendars.
- Coordinated material preparation for attorneys and CPA Partners for Board of Directors meetings.
- Organized client stock certificate records alphabetically within law firm systems.
- Maintained corporate governance records, ensuring secure storage of documents in Gofileroom System.
- Collaborated with IRS to resolve back taxes for business entities and submitted applications on IRS.gov.
- Conducted research on PACER for governance documents as appointed tax administrators.
- Prepared and dispatched invoices, legal correspondence, and essential documents for attorneys.
Education
Paralegal Studies Certification -
ASHWORTH COLLEGE
Atlanta, GA05-2018
Skills
- Salesforce
- Careerlister
- ADP
- Clio
- Legal Key Systems
- Record Systems
- IManage
- Microsoft Word
- Microsoft Excel
- Outlook
- Pacer
- Gofileroom System
- Advanceflow
- SharePoint
- Orion
- Sage
- Teams
- SilkRoad System
- OneDrive
- DE Works
- Zoom
- Microsoft Project
- Legal documentation
- Court procedures
- Evidence organization
- Trial preparation
- Talent acquisition
- Compliance management
- Client communication
- Scheduling coordination
- Data entry accuracy
- Attention to detail
- Problem solving
- Effective communication
- Team collaboration
- Time management
- Calendar management
- Data entry proficiency
- Filing systems expertise
- Document preparation
- Strong organization
- Legal terminology
- Courtroom procedures
- Interpersonal relations
- Analytical thinking
- Legal compliance
- Adaptability and flexibility
Bio
Hi, my name is Shatavia McCoy I am experienced in drafting legal contracts, preparing legal documents, and conducting legal research. I am also proficient in using various software programs such as Carrerlister, Sales Force, Google Suite, Microsoft Office, Adobe Acrobat, iManage, Microsoft Excel, and Outlook. In addition to my work experience, I possess excellent communication skills and strong attention to detail. I am hoping to work for a great company and enhance my skills.
References
References available upon request.
Timeline
Court Service Assistant
ACE Attorney Service, Inc.
10.2025 - Current
Litigation Administrative Assistant
A2z Attorney Services
04.2024 - 01.2025
Sales HR Recruiter
C&C Elite, Inc.
01.2024 - 06.2025
Recruiting Coordinator
Southland Industries Inc.
11.2022 - 01.2024
GSA Assistant
USGSA
09.2022 - 12.2022
Legal Contract Administrator
Baja Construction Co., Inc.
01.2022 - 09.2022
Corporate Securities Paralegal
MILLER KAPLAN ARASE, LLP
03.2019 - 04.2021
Paralegal Studies Certification -
ASHWORTH COLLEGE