SHAUNA RUTHELONIS
Queens Village,NY
Summary
Accounts receivable and construction finance professional with 20+ years of experience supporting project managers, accounting teams, field operations, subcontractors, and clients. Experienced in construction billing, requisitions, change orders, invoice reconciliation, payment follow-up, certified payroll, contract administration, and project closeout. Proven ability to manage high-volume project portfolios, resolve financial discrepancies, strengthen internal processes, and meet critical deadlines in fast-paced construction environments.
Overview
23
23
years of professional experience
Work History
Financial Coordinator, Construction
DONNELLY MECHANICAL CORP.
Queens, NY
12.2023 - 09.2026
- Managed financial coordination and administrative support for more than 50 active construction projects.
- Coordinated monthly billing activities, requisitions, change orders, invoice reconciliation, and supporting documentation.
- Streamlined the change order workflow, reducing processing time by approximately 20%–30%.
- Partnered with Accounting to research and resolve invoice discrepancies, payment issues, and documentation gaps.
- Reconciled subcontractor invoices and verified completed change order work before billing.
- Led weekly meetings with project managers to review project schedules, budgets, billing requirements, and outstanding action items.
- Maintained strong working relationships with clients, subcontractors, project managers, assistant project managers, and internal accounting teams.
- Supported management and project teams across multiple concurrent projects while meeting time-sensitive billing deadlines.
- Monitored project financial documentation to improve billing accuracy and facilitate timely payment.
- Assisted with monthly billing cycles representing hundreds of thousands of dollars in project revenue.
Accounts Receivable Administrative Assistant
SOUND REFRIGERATION & AIR CONDITIONING, INC.
Garden City, NY
06.2006 - 10.2023
- Managed accounts receivable and administrative support for more than 50 construction and service projects.
- Coordinated monthly project manager meetings and prepared, submitted, and tracked pencil requisitions.
- Researched and resolved invoice, payment, purchase order, and account discrepancies.
- Communicated directly with clients regarding payment status, billing inquiries, disputes, and outstanding documentation.
- Reviewed purchase orders, invoices, credit memos, contracts, lien waivers, and closeout documents for accuracy and completeness.
- Processed accounts payable entries and prepared estimates, contracts, waivers, and project closeout packages.
- Assisted supervisors with change order proposals, pricing documentation, and client follow-up.
- Obtained certificates of insurance and coordinated FDNY permit requests for project sites.
- Prepared daily bank deposits and maintained accurate supporting financial records.
- Provided administrative and operational support to the Service Department for five years.
- Collaborated with Accounting, Service, Operations, and project teams to address accounts receivable matters and maintain efficient workflows.
- Managed competing priorities and completed time-sensitive assignments with minimal supervision.
Project Accountant / Accounts Receivable Manager
WDF, INC.
Brooklyn, NY
04.2003 - 05.2006
- Served as lead project accountant for the multimillion-dollar Newtown Creek development project.
- Prepared certified payroll reports and daily, weekly, and monthly financial reports for management.
- Produced accounts receivable aging reports, payment status reports, accounting statements, and month-end closing reports.
- Reviewed invoices and requisition forms for accuracy and completeness before client submission.
- Verified and posted high-volume customer receipts to maintain accurate account balances and revenue records.
- Supported project managers with daily financial, billing, reporting, and administrative requirements.
- Monitored pending payments and followed up on outstanding accounts to support accounts receivable targets and cash flow.
Education
High School Diploma -
Forest Hills High School
QueensSkills
Microsoft Office Suite Textura Construction Management Procore Construction Management Software ECMS GE Global Accounting Software DOB NOW FDNY Portal Zoom
ADDITIONAL EXPERIENCE
PRECISION GLASS & METAL WORKS | Flushing, NY
Personal Assistant to General Project Manager | October 2001 – April 2003
- Coordinated business schedules, meetings, project activities, and administrative priorities.
- Supported executives with project coordination, document preparation, data analysis, and general administrative assistance.
- Printed and organized construction drawings for awarded projects and project estimates.
CORE COMPETENCIES
Accounts Receivable | Construction Billing | Invoice Reconciliation | Payment Collection and Follow-Up | Change Order Administration | Monthly Requisitions | Pencil Requisitions | Contract Administration | Lien Waivers | Project Closeout Documentation | Certified Payroll | Accounts Payable Support | Bank Deposits | Financial Reporting | Client Account Management | Subcontractor Invoice Review | Insurance Certificates | FDNY Permits | Project Coordination | Cross-Functional Collaboration
Timeline
Financial Coordinator, Construction
DONNELLY MECHANICAL CORP.
12.2023 - 09.2026
Accounts Receivable Administrative Assistant
SOUND REFRIGERATION & AIR CONDITIONING, INC.
06.2006 - 10.2023
Project Accountant / Accounts Receivable Manager
WDF, INC.
04.2003 - 05.2006
High School Diploma -
Forest Hills High School