Shian Stevens
Philadelphia,PA
Summary
Industrious and forward-thinking Senior Executive Assistant with over 7 plus years of experience in fast-paced environments. Handles strategic planning, operational and administrative requirements. Results-driven and hardworking with skill and resilience to achieve daily operational goals. Focused on maximizing executive productivity by providing exceptional service and coordinating team activities.
Overview
9
9
years of professional experience
Work History
Executive Assistant
Alliance for Progress Charter School
12.2023 - Current
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
Senior Executive Assistant
Snipes
04.2021 - 12.2023
- Provides full executive administration support to the CEO, President, CHR, COO and CFO.
- Works closely and effectively with C-suites as a trusted business partner to keep them informed of top priorities, upcoming commitments and responsibilities, enabling the CEO, President, CHR, COO and CFO to strategically leverage time as their most valuable asset.
- Draft Executive communication on behalf of the President and CEO
- Ensures a smooth coordination experience with internal and external stakeholders (Clients, Board members, and Employees
- Acts as a Project manager for strategic company-wide initiatives.
- Coordinated travel arrangements including flights, hotels, transportation, visas, and itineraries.
- Organize meetings and reconciles expense reports.
Senior Executive Assistant
Instem LLS
03.2019 - 04.2021
- Maintained confidential records and files related to executive operations.
- Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
- Monitored incoming emails and responded accordingly in a timely manner.
- Assisted in organizing conferences, seminars and other events as directed by the executives.
- Greeted visitors warmly upon arrival at the office premises.
- Scheduled appointments for executives with external parties such as vendors or suppliers.
- Ensured that all relevant paperwork was completed accurately prior to submission for approval.
Administrative Assistant
Allied Universal Security Services
04.2016 - 03.2019
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Assisted Human resources and recruiting teams by scheduling phone screens and on site interviews.
- Developed project plans for various tasks assigned by upper management.
Education
DBA - Business Administration And Management
Capella University
05.2027
MBA - Business Administration
Strayer University
Washington, DC06.2024
Business Administration And Management
Strayer University
Washington, DC09.2020
Skills
- Strategic Planning
- Travel Administration
- Interpersonal Communication
- Self-Starter
- Resourceful
- Meticulous Attention to Detail
- Professional and Mature
- Executive Support
- Strong Problem Solver
- Travel Coordination
- Information Confidentiality
Accomplishments
- The Deans Award -Strayer University
Timeline
Executive Assistant
Alliance for Progress Charter School
12.2023 - Current
Senior Executive Assistant
Snipes
04.2021 - 12.2023
Senior Executive Assistant
Instem LLS
03.2019 - 04.2021
Administrative Assistant
Allied Universal Security Services
04.2016 - 03.2019
Business Administration And Management
Strayer University
DBA - Business Administration And Management
Capella University
MBA - Business Administration
Strayer University