Stacey Fuller
Guthrie
Summary
- Self-motivated, enthusiastic, dependable, individual
- Works well in a team or as an individual contributor
- Strong people and listening skills
- Able to manage/prioritize multiple projects
- Strong attention to detail
- Able to research/analyze data
- Loves learning new skills
Senior professional with extensive experience in administrative and operational support within global affairs. Demonstrated ability to manage scholarship awards and ensure compliance with international student immunization requirements while adhering to budgetary constraints. Proven track record in customer service, cash handling, and financial transaction processing, ensuring compliance with regulatory standards. Experienced in supervising teams and leading projects that enhance operational efficiency and improve service delivery.
Highly-motivated employee with desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.
Personable administrative professional dedicated to cultivating positive client, staff and management connections. Highly-developed communicator with outstanding skills in complex problem-solving and conflict resolution. Expertise in resource allocation and schedule management.
Overview
21
21
years of professional experience
Work History
Administrative Assistant III
University of Central Oklahoma
Edmond
12.2023 - Current
- Senior level, provides administrative, operational and travel support for the Office of Global Affairs.
- Performs standardized tasks that are covered by systems, procedures and available supervision.
- Provides input into budget development by identifying operational needs and requirements.
- Responsible for monitoring and adhering to the budget. Responsible for applying organizational policies and procedures and/or determining appropriate process to follow.
- Responsible for Scholarship Award Management.
- Responsible for International Student Immunization Compliance.
- Reports to an Executive Director.
- May supervise lower-level employees, or may act as a team lead without official supervisory authority.
Bank Teller 1
F&M Bank
Guthrie
03.2023 - 10.2023
- Handle customer transactions in regards to receiving and paying out money, keep records of money and negotiable instruments involved in financial institutions various transactions.
- Ensure transactions meet compliance with federal, state and local bank regulations and procedures.
- Assist customers with daily transactions as well as special services.
- Process cash in or out transactions for vault.
- Balance my personal cash drawer and vault daily.
Accounts Payable
Cherry Man Industries, Inc.
El Segundo
08.2018 - 03.2019
- Ap Invoice Entry - match/verify/code/enter in ERP system
- Batch Check Runs - obtain signature(s), match to invoice, mail to vendor(s)
- Maintain accurate vendor records/strong vendor relations
- Process Employee Expense Reports and Credit Card Receipts
- Review/process/audit all freight bills received daily
- Work closely with other departments/branches within other companies
- Assist Controller with various other projects/tasks as needed
- Process Bank Deposits electronically as needed
- Process W-4 and 1099 forms
Accounts Receivable Specialist - Multiple Companies
Gregg Drilling & Testing, Inc.
Signal Hill
01.2005 - 10.2018
- Accurate job billing prep/processing per customer contracts
- Maintain current sales tax rates within ERP system
- Reconcile monthly sales tax reports
- Assist in Audits - Bank/IRS/Insurance/Internal
- Maintain/create accurate client records/strong client relations
- Client credit inquiries/new client credit checks
- Report weekly collections spreadsheet
- Create/maintain electronic records of all accounts receivable related documents
- Cash application / Bank deposits - electronically and in person
- Obtain insurance certificates for projects/job sites
- Office services contracts
- Work closely with other departments/branches within other companies
- Assist Controller with various other projects/tasks as needed
- Assist Accounts Payable as needed
- AP Invoice Entry - match/verify/code/enter in ERP system
- Process and Approve ACH Wires for payables
- Batch Check Runs - obtain signature(s), match to invoice, mail to vendor(s)
- Maintain accurate vendor records/strong vendor relations
- Code/Process Employee Expense Reports and Credit Card Receipts
- Maintain/process Fuel Taxes for companies
- Assist Controller with Cash Flow Spreadsheet
Licensing Specialist - Multiple Companies (Concurrently with AR Specialist)
Gregg Drilling & Testing, Inc.
Signal Hill
01.2005 - 10.2018
- Obtain/maintain licensing needed for companies to legally operate in multiple states/counties - i.e.: Business, State, County, City, Contractor, Well Driller, Specialty
- Obtain/maintain registrations and titles for companies' fleets of vehicles, trailers, vessels and special equipment in multiple states
- Maintain records of Continuing Education for owner and employees
- Create Bill of Sale/Customs forms for sold companies' assets
- Process necessary documents in person at CA DMV
- Obtain/maintain all licenses/permits required to keep all companies' fleets legally highway/off road operational - i.e.: CHP-CA#, MCP#, USDOT#, UCR/URS registration, Form 2290, CADOT Annual Transportation Permits
- Review Annual Insurance coverage for all companies' fleets
- Obtain insurance certificates for companies' fleets
- Create/maintain electronic records of all licenses/registrations for companies' fleets
- Maintain all EPA, CARB and PERP licensing requirements for companies
Education
High school graduate -
Skills
- Customer Service
- Microsoft Office Suite
- Banner
- Scholarship administration
- Immunization compliance
- Vendor relations
- Invoice processing
- ERP systems
- Accounts payable
- Accounts receivable
- Cash handling
- Client communication
- Document management
- Financial reporting
- Expense reporting
- Process improvement
- Team leadership
- Audit assistance
- Licensing management
- Record maintenance
- Customer service
- Mail management
- Document retrieval
- Cash deposit preparation
- Scheduling and calendar management
- Digital archiving
- Supervising staff
- Office equipment maintenance
- Sensitive material handling
- Account balancing reconciliation
- Reading comprehension
- Information security
- Process optimization
- Professional communication
- Resourceful
- Contract agreement preparation
- Multi-line phone systems
- Time management
- Data entry documentation
- Meticulous attention to detail
- ERP
- SAP
- Coordination
- Records administration
- AP/AR proficiency
- Office administration
- Proofreading
- Credit checks
- Phone call answering
- Typing proficiency
- Data organization
- Filing and data archiving
- Professional and polished presentation
- Spreadsheet management
- Spreadsheet development
- Business correspondence
- Conference planning
- Meeting arrangements
- Conflict mediation
- Documentation and recordkeeping
- Dedicated team player
- Recordkeeping and bookkeeping
- Vista Viewpoint
- Maxwell
- QuickBooks
- JobBoss
- 10 key
- Accounts Payable
- Accounts Receivable
- Inventory Control
- Cashier
- Administrative support
- Budget management
- Compliance adherence
- Travel coordination
Personal Information
Work Permit: Authorized to work in the US for any employer
Timeline
Administrative Assistant III
University of Central Oklahoma
12.2023 - Current
Bank Teller 1
F&M Bank
03.2023 - 10.2023
Accounts Payable
Cherry Man Industries, Inc.
08.2018 - 03.2019
Accounts Receivable Specialist - Multiple Companies
Gregg Drilling & Testing, Inc.
01.2005 - 10.2018
Licensing Specialist - Multiple Companies (Concurrently with AR Specialist)
Gregg Drilling & Testing, Inc.
01.2005 - 10.2018