Staci Smith
Clayton
Summary
Diligent executive assistant with proven track record in managing multiple senior-level executive office operations and providing comprehensive administrative support. Demonstrated ability in streamlining office processes and aiding in project coordination. Recognized for taking proactive approach to identifying and addressing issues, with focus on optimizing processes and supporting team objectives.
Overview
12
12
years of professional experience
Work History
Senior Secretary-Administrative Assistant
Lenovo
Morrisville, NC
03.2018 - Current
- Attend executive level meetings and record minutes.
- Maintained confidentiality of all sensitive correspondences.
- Prepare agendas and make arrangement, such as coordinating catering for luncheons, for committee, partners and other meetings.
- Make travel arrangements for executives based on policy and new procedures (spending limits and city caps).
- Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures or expenditures.
- Provided mentorship to administrative assistants.
- Streamlined communication between departments, ensuring timely dissemination of information and updates.
- Managed confidential documents and correspondence with discretion, maintaining organizational integrity and compliance.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Coordinated executive schedules, ensuring efficient time management and prioritization of key meetings.
- Managed internal and external communications, streamlining information flow across departments.
Administrative Assistant
Strata Solar
Chapel Hill, NC
09.2017 - 03.2018
- Responsible for sending and receiving correspondences for all the offices that were operated throughout the company.
- Provided outstanding interpersonal customer service, leadership and organizational skills that lead to maintained relations with outside vendors and investors.
- Purchased and maintained office supply inventories, and careful to adhere to budgeting practices.
- Demonstrated flexibility and excellent work ethic in actively taking on special projects in addition to primary office administration responsibilities.
- Coordinated travel arrangements for employees and contractors that work in various states.
- Assisted in preparation of reports and presentations for internal stakeholders.
Toxicology Assistant/Administrative Assistant
Pain Mgmt of WNY
Williamsville, NY
09.2014 - 07.2017
- Consulted qualitative results to medical providers on drug screenings using immunoassay instrumentation.
- Interpreted quantitative results on pain management urinalysis confirmation testing for compliance of medication.
- Instructed providers and nursing staff on the interpretation of drug metabolism, toxicology, methodology, cross reactivities and impurities related to a patient’s sample.
- Spearheaded the logistics between the confirmatory laboratories and the medical office.
- Administered reports with insurances including: Worker’s Compensation, No Fault, Blue Cross and Blue Shield, Independent Health and Univera.
- Participated in College of American Pathologists (CAP) proficiency testing, maintained compliancy for NYS inspection and attained knowledge through online continuing education.
Education
Bachelor of Arts (B.A) - Psychology
University at Buffalo
Buffalo, New York05-2017
Associate in Liberal Arts & Sciences (A.A.S) - undefined
Erie Community College
Buffalo, New York05-2016
Skills
- Customer service
- Data entry
- Computer skills
- Office administration
- Time management
- Microsoft Excel
- Microsoft outlook
- Microsoft Office Suite
- Dedicated team player
- Calendar management
- Event coordination
- Schedule management
Timeline
Senior Secretary-Administrative Assistant
Lenovo
03.2018 - Current
Administrative Assistant
Strata Solar
09.2017 - 03.2018
Toxicology Assistant/Administrative Assistant
Pain Mgmt of WNY
09.2014 - 07.2017
Associate in Liberal Arts & Sciences (A.A.S) - undefined
Erie Community College
Bachelor of Arts (B.A) - Psychology
University at Buffalo