STEPHANIE LOYA
Los Angeles,CA
Summary
Efficient Administrative Assistant with a strong background in daily office operations and administrative support. Proficient in mathematics and finance, contributing to successful project outcomes. Demonstrated ability to coordinate meetings, travel arrangements, and special events effectively.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Receptionist/Administrative Assistant
Mega Capital Funding
Calabasas, CA
10.2023 - 01.2025
- Implemented a tracking system for incoming deliveries, reducing package misplacement by 95% and enhancing the receipt-to-distribution timeline by 25%
- Assisted with special projects assigned by management when required.
- Coordinated with vendors for repairs and maintenance of office equipment.
Tax Administrative Assistant (Temporary)
M&G Partners, LLP
Agoura Hills, CA
05.2023 - 09.2023
- Finalized and processed paperwork with local, state and federal government authorities.
- Ensured compliance with applicable laws governing taxation reporting requirements.
- Managed multiple tax preparation projects simultaneously, ensuring timely completion and filing.
Sales Administrative Assistant
Jules and Associates
Los Angeles, CA
06.2022 - 05.2023
- Streamlined loan document preparation, facilitating 100+ transactions by coordinating with vendors and financial institutions, boosting funding efficiency by 20%
- Reconciled invoices and structure transactions as well as pricing based on approval terms and lease rate factors
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
Sr. Administrative Support
KORE 1
Duarte, CA
07.2019 - 07.2020
- Supported two senior leaders of Case Management Department
- Steered end-to-end activities involved in processing of 30+ vendor invoices weekly and 1000+ payment requests monthly
- Managed staff licensing and continuing education compliance
Business Analyst/Property Manager
Bank of the West
Los Angeles, CA
07.2012 - 04.2019
- Improved completion time by up to 50%+ by automating calculations and developing income distribution spreadsheets.
- Oversaw all facets encompassing the processing of ACH, loan, and rental income payments for 300+ wealth management accounts.
- Processed rent collections and other property fees from tenants and individual owners
- Prepared detailed financial reports and audited account reconciliations to ensure accuracy and compliance with regulations.
Skills
- Calendar Management
- Vendor Management
- Invoice Reconciliation
- Lease Negotiation
- Client Documentation
- Spreadsheet tracking
- Financial reporting
- Regulatory compliance
- Microsoft office
Certification
California Notary Public, Commission 2518472, expires 04/26/29
Timeline
Receptionist/Administrative Assistant
Mega Capital Funding
10.2023 - 01.2025
Tax Administrative Assistant (Temporary)
M&G Partners, LLP
05.2023 - 09.2023
Sales Administrative Assistant
Jules and Associates
06.2022 - 05.2023
Sr. Administrative Support
KORE 1
07.2019 - 07.2020
Business Analyst/Property Manager
Bank of the West
07.2012 - 04.2019
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