Stephanie Novobilski
Frostproof,USA
Summary
Finance professional equipped to deliver accurate financial records and support business operations. Known for collaborating effectively with teams and consistently meeting deadlines. Adept at utilizing accounting software and Excel, with keen eye for detail and commitment to accuracy.
Overview
30
30
years of professional experience
Work History
Accounting Clerk III
Florida's Natural Growers
Lake Wales, FL
02.2019 - Current
- Processed incoming payments efficiently, ensuring timely updates to customer accounts.
- Monitored account discrepancies and resolved issues through effective communication with clients.
- Implemented best practices for invoice processing, enhancing overall workflow efficiency.
- Maintained organized documentation of transactions and communications for audit purposes.
- Trained new staff on accounts receivable processes, fostering a collaborative team environment.
- Prepared and mailed invoices to customers, processed payments, and documented account updates.
- Submitted cash and check deposits and generated cash receipts to record money received.
- Maintained up-to-date customer contact information for the accounts payable department.
- Provided exceptional customer service when addressing client inquiries about their account status or billing concerns, building strong, long-lasting relationships.
- Reconciled accounts receivable ledger to verify payments and resolve variances.
- Responded to inbound inquiries regarding accounts and payments.
- Coordinated with other departments to ensure accurate application of payments, credits, and adjustments to client accounts.
- Maintained strict adherence to company confidentiality policies when handling sensitive financial data and personal information for clients.
- Trained new hires in company policies, standard operating procedures, and software systems related to accounts receivable functions, ensuring seamless integration into the team''s operations.
- Assisted in annual audit preparation, ensuring accurate representation of accounts receivable records and compliance with accounting standards.
- Collaborated with sales team to resolve billing discrepancies, resulting in improved customer relationships and increased client satisfaction.
- Optimized workflow processes within the department, enhancing overall productivity levels among team members.
- Posted customer payments by recording cash, checks, and electronic funds transfers.
- Assisted in month-end closing procedures, ensuring accurate financial reporting.
- Utilized Microsoft Excel, QuickBooks and Oracle software to manage invoices and payments.
- Handled day-to-day accounting processes to drive financial accuracy.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Entered figures using 10-key calculator to compute data quickly.
- Presented audit findings to accounting manager after reviewing results and paperwork.
Accounting Clerk
Cheryl M Martin, CPA
Lake Wales, FL
01.2016 - Current
- Essential Job Functions/Duties
- 1. Perform all front desk tasks as needed, as well as ensuring all supplies are well stocked.
- 2. Book all client meetings, and appointments with the accounting staff
- 3. Answer multi-line switchboard for all staff and transfer to appropriate parties
- 4. Perform general office tasks as needed such as: scan, fax, and copy.
- 5. Operate mail machine, and distribute all mail as necessary
- 6. Prepare all deposits, and take to the coordinating bank.
- 7. Prepare weekly, and monthly payroll in QuickBooks
- 8. Prepare Sales Tax, and 941 payments as necessary
- 9. Prepare basic tax returns
- 10. Assist staff with any tasks at hand
Computer Operations Supervisor
First National Community Bank
Dunmore, PA
01.2004 - 07.2015
- Essential Job Functions/Duties
- 1. Ensure all Items Processing equipment is functioning efficiently to provide timely bank and customer data processing service requirements
- 2. Supervises daily processing tasks which include data entry, reject correction, balancing, processing of image cash letters, transmissions and reporting
- 3. Responsible for resource interviewing, selection, professional development, annual reviews, disciplinary activity and performance evaluations.
- 4. Responsible for training new personnel on all facets of items processing and cross training tenured staff to insure the appropriate depth is in place with respect to critical tasks/processes.
- 5. Responsible for the development, maintenance, and testing of the Items Processing disaster recovery plan. Including creating and maintaining disaster recovery policies, procedures and backups, as well as supporting testing when necessary.
- 6. Research, process and maintain all logs for adjustment, research, and subpoenas.
- 7. Acts as liaison between FNCB and the Federal Reserve Bank to ensure appropriate handling and posting of Inclearing items and outgoing cash letters
- 8. Act as the liaison for Open Solutions/Fiserv for the implementation and ongoing coordination of the ISCheck system.
- 9. Keep personnel informed of pertinent policies and procedures which affect the department and/or their jobs; create an atmosphere in which upward communication from employees is encouraged
- 10. Organize, schedule and distribute work among assigned personnel
- 11. Comply with the Bank Secrecy Act Program Charter on an annual basis meeting the requirements of an 80% or above on all testing
Computer Operator
First National Community Bank
Dunmore, PA
01.1996 - 01.2004
- Responsible for the daily processing of all transactions that come through every branch and the processing of image cash letters. Completes all daily work that must be balanced and sent to the Federal Reserve within the allotted time frames. Serves a liaison between tellers and customers to ensure all customer accounts are accurate and all finances are distributed properly. Maintains daily reports in Excel to keep track of the number and dollar amounts of all transactions per branch and distributes these reports to senior management for board members to review. Performs all duties with minimal to no supervision. Multi-task to make sure all responsibilities get completed and processed daily. Assists all branch tellers with any questions or concerns about the teller work. Complies with the Bank Secrecy Act Program Charter on an annual basis, meeting the requirements of an 80% or above on all tests.
- Special Projects
- Scan and maintain signature cards for all customers
- Train incoming tellers on daily routine tasks within the department
- Process research requests and print customer statements
- Document preparation for court ordered subpoenas
- Assist Deposit Operations/Finance/General Ledger with daily processing
- Assist Deposit Operations with Return Items setup
Education
Associates Degree - Accounting
McCann School of Business and Technology
Scranton, PA01.2006
Academic Diploma - undefined
North Pocono High School
Moscow, PA01.1995
Data Processing/Accounting
Lackawanna County Area Vocational Technical School
01.1995
Skills
- Team management skills
- Experienced with general office technology
- Meticulous attention to detail
- Effective written communication
- Accurate 10-key input skills
- Payment transaction oversight
- Administrative support
- Detailed account reconciliation
- Preparation of month-end reports
- Data analysis
- Digital document scanning
- Effective team engagement
- Experienced with financial software tools
- Experienced with Oracle ERP systems
- Mentorship development
- Income tax preparation
- Thorough investigative research
- Invoice payment coordination
- Support for audits
- Knowledge of GAAP principles
- Accurate month-end reporting
- End-of-month documentation
- Payment processing expertise
- Strong attention to detail
- Service excellence
- Data entry
- Accounts payable and receivable
- Experienced with MS Office applications
Timeline
Accounting Clerk III
Florida's Natural Growers
02.2019 - Current
Accounting Clerk
Cheryl M Martin, CPA
01.2016 - Current
Computer Operations Supervisor
First National Community Bank
01.2004 - 07.2015
Computer Operator
First National Community Bank
01.1996 - 01.2004
Academic Diploma - undefined
North Pocono High School
Data Processing/Accounting
Lackawanna County Area Vocational Technical School
Associates Degree - Accounting
McCann School of Business and Technology