Stephanie Rems
Metuchen
Summary
Detail-oriented administrative professional with strong organizational skills and proven customer service abilities. Experienced in managing schedules, processing invoices, and maintaining efficient filing systems.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Administrative Assistant
Patent Flip
Stockton
02.2025 - Current
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Answered questions from customers regarding products and services offered by the company.
- Processed invoices for payment using accounting software applications.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Proofread content for typo-free emails and documentation.
- Conducted research on various topics as requested by management.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Handled incoming calls and directed callers to appropriate department or employee.
Administrative Assistant
Inventhelp
Pittsburgh
10.2018 - 03.2025
- Managed scheduling and calendar for executives at leading invention assistance firm.
- Coordinated communication between clients and internal teams for project updates.
- Supported office operations by maintaining supplies and managing vendor relationships.
- Trained new administrative staff on office procedures and company policies thoroughly.
- Implemented filing systems to enhance document retrieval and archiving processes efficiently.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Handled confidential documents in an organized fashion according to established protocol.
- Maintained office supplies inventory by checking stock to determine inventory level.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Answered questions from customers regarding products and services offered by the company.
- Managed database systems containing customer contact information.
- Scheduled appointments between clients and customers and internal staff members.
Education
Bachelor of Arts - Psychology
Kean University
Union, NJ05-2014
Skills
- Scheduling
- Data entry
- Calendar management
- Document preparation
- Invoice processing
- Customer service
- Office coordination
- Vendor management
- Communication skills
- Attention to detail
- Problem solving
- Project support
Affiliations
- Travel the world (20 Countries in 5 years)
- I play the piano
- I am an artist and a writer
Accomplishments
- Magna Cum Laude, I graduated with honors and made Dean's List every semester
Certification
- CPR certified
Languages
Spanish
Professional
Italian
Limited
French
Limited
References
References available upon request.
Timeline
Administrative Assistant
Patent Flip
02.2025 - Current
Administrative Assistant
Inventhelp
10.2018 - 03.2025
Bachelor of Arts - Psychology
Kean University