Stephanie Stubbs
Biloxi,MS
Summary
Quality-driven professional with several years of comprehensive experience working with teammates to support accounting functions. Accurately inputs data and records day-to-day transactions. Solid understanding of basic bookkeeping and accounts payable and receivable.
Overview
12
12
years of professional experience
Work History
ACCOUNTS PAYABLE Specialist
Multi Color Label
Chicago, IL
09.2022 - Current
- Collaborated with vendors to resolve billing inquiries and payment issues, ensuring timely payments.
- Handled high-volume invoice processing with minimal supervision.
- Enter invoices into SAP in one of three methods: Purchase Order, Purchase Order and receipt, or No Purchase Order
- Audit designated time and material contractor invoices for proper back up and ensure accuracy of rates and hours charged.
- Codes expenses to accounts and cost centers by analyzing invoice/expense reports.
- Maintains accounting ledger by verifying and posting account transactions
- Reconcile accounts and resolve discrepancies in financial records.
- Investigated discrepancies between purchase orders, receiving documents, and vendor invoices to ensure accuracy and compliance.
- Monitor the Accounts Payable e-mail box and phone messages.
- Process payment runs via SAP.
- Organized payment documentation and vendor correspondence for easy retrieval and reference.
- Answer and/or resolve issues with vendors timely and courteously.
- Utilize accounting software to manage transactions and update records efficiently.
- Monitored vendors' web-based systems and made necessary adjustments.
- Assisted with month-end closing activities related to accounts payable.
- Maintained accurate records of payments made to vendors.
- Cultivated strong relationships with vendors to facilitate timely invoice payments.
- Answered inquiries from internal departments regarding accounts payable status.
- Process all inbound freight and code accordingly.
ACCOUNTS PAYABLE CLERK
Truity Partners/Baker Tilly Staffing
Appleton, WI
09.2021 - 09.2022
- Validate and enter incoming invoices in SAP
- Executed payment runs in SAP for ACH, checks, virtual pay, and wires, facilitating prompt vendor payments.
- Enter invoices in Datamatics and complete workflow to process unprocessed invoices.
- Electronically routed invoices and requisitions for goods and services to appropriate approvers, ensuring timely processing.
- Resolved vendor issues promptly and courteously, maintaining positive relationships and communication.
- Perform audit and wire backup requests.
- Interact and communicate with co-workers and supervisors in a team environment
SR. ACCOUNTS PAYABLE
BAY VALLEY FOODS
GREEN BAY, WI
05.2018 - 11.2019
- Led change initiatives and supported accounts payable processors as team lead; maintained and addressed inquiries on Ariba P2P & POIA platform.
- Validating incoming invoices through SAP EMP Central Finance.
- Review and improve internal accounts payable processes.
- Verify and review invoices and company credit card statements.
- Manage employee credit card program expenditures.
- Manage MDM request and vendor account changes. Review new vendor requests and answer all vendor inquiries.
- Receive and electronically route invoices and requisitions for goods and services for approval.
- Help streamline expense management, improve cash flow & profitability, and continue to grow. Direct and help answer questions, inquires, through the AP mailbox.
- Created electronic bank files for payment.
- Monitor and self-assess Sales & Use Tax on invoices.
- Planned and implemented Central Finance in SAP, facilitating access to information across all ERP systems (JDE, QAD, LX, SAP, & Lawson).
- Monitor month end Accruals and completion process.
- Send out month end emails companywide for SAP & Lawson users.
- Provide training and clarification of processes and procedures in SAP.
ACCOUNT MANAGER
WEST CORPORATION
GREEN BAY, WI
08.2015 - 06.2017
- Consult with business owners & present solutions to help businesses optimize cash flow and manage their expenses.
- Drove change and increased sales through consultative sales process.
- Consulted with trade professionals and buyers to improve customer experience and revolutionize operations for small and mid-sized businesses by providing high-quality solutions and positioning the largest product set in the marketplace.
- Helped businesses streamline expense management and enhance cash flow and profitability for continued growth.
- Nurture existing business relationships to increase engagement and usage of current products.
- Leveraged recognized bath and plumbing products to enhance service offerings.
ACCIDENT CLAIMS TECH
KELLY SERVICES
GREEN BAY, WI
04.2014 - 07.2015
- Answer incoming calls from accident line and create claims or transfer to appropriate department.
- Gathered and attached supporting information, including receipts, photographs, and accident reports, to claims for thorough documentation.
- Monitor accident inbox and handle emails according to set department processes and standards. Responsible for sending out film accident cameras to be processed for development and once processed attaching those digital files to the claims and notifying claims adjuster.
- Retrieved files from digital accident cameras and attached them to relevant claims.
- Acquired and updated claims with additional information by reaching out to drivers, claimants, or police departments.
- Responsible for giving answering general information and locating claims information for callers.
- Gathered claims information and issued forms or follow-ups.
- Honored as Employee of the Month in February 2015.
- Create, monitor, and complete shipments.
- Accountable to ensure that the most cost-effective carriers are used.
- Cultivated customer relationships within customer service team to achieve key performance goals.
- Monitor inbox and handle emails according to set department processes and standards.
- Responsible for completing daily MAR report.
- Responsible for completing demurrage report when received.
- Processing EDI, 214’s, check for duplicate loads, check for Etas of loads for customers with carrier and relay information to customer.
Education
Degree Not Acquired
University of Southern Mississippi
Hattiesburg, MS01-1993
degree not acquired
Jefferson Davis Community College
Gulfport, MS01-1993
High School - Diploma
St. John High School
Gulfport, MS01-1992
Skills
- QuickBooks
- MAS 90
- Great Plains
- SAP
- Ariba
- MS Office
- SharePoint
- Windows
- MAC OS
- MDM
- SAP proficiency
- Invoice processing
- Account reconciliation
- Billing inquiry resolution
- Accounts payable processes
- ERP systems proficiency
- Payment processing
- Problem resolution
- Financial reporting
Timeline
ACCOUNTS PAYABLE Specialist
Multi Color Label
09.2022 - Current
ACCOUNTS PAYABLE CLERK
Truity Partners/Baker Tilly Staffing
09.2021 - 09.2022
SR. ACCOUNTS PAYABLE
BAY VALLEY FOODS
05.2018 - 11.2019
ACCOUNT MANAGER
WEST CORPORATION
08.2015 - 06.2017
ACCIDENT CLAIMS TECH
KELLY SERVICES
04.2014 - 07.2015
Degree Not Acquired
University of Southern Mississippi
degree not acquired
Jefferson Davis Community College
High School - Diploma
St. John High School