Susan Ramirez
Orange City,FL
Summary
Driven and resourceful administrative professional with 20+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
15
15
years of professional experience
Work History
Executive Assistant
Turner Construction Company
Orlando, FL
02.2007 - Current
- Organized and coordinated conferences and monthly meetings.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Created expense reports, budgets and filing systems for management team.
- Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
- Trained junior office staff in correct procedures and reporting requirements.
- Researched, proposed and implemented vendor agreements to decrease costs and improve services.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
- Managed office operations while scheduling appointments for department managers.
- Coordinated special projects and managed schedules.
- Assisted with preparation of purchase orders and letters of agreement (LOA).
- Coordinated with participating vendors during event planning.
- Performed event coordination for larger parties and gatherings.
- Launched social media campaign to promote [Type] services.
- Managed event logistics and operations.
- Managed administrative logistics of events planning, event booking and event promotions.
- Planned large-scale events such as trade shows, conferences, and meetings.
- Coordinated schedules and timelines for events.
Education
Associate of Arts - Business
Seminole State College of Florida
Sanford, FL05.2017
Skills
- Executive Schedule Management
- Meeting Agenda Preparation
- Administrative Support
- Access Control
- Calendar and Scheduling Software
- Customer Service
- Critical Thinking
- Travel Arrangement Coordination
- Catering Coordination
- Budget Preparation
- Team Coordination
- Work Prioritization
- Staff Training
- Detail-Oriented
- Honest and Ethical
- Conflict Resolution
- Reliable and Responsible
- Time Management
Accomplishments
Successfully coordinated annual charity golf tournament for 6 years raising over $1 million dollars for local Central Florida charities.
Timeline
Executive Assistant
Turner Construction Company
02.2007 - Current
Associate of Arts - Business
Seminole State College of Florida