Susan Schaefer
Clinton Township,MI
Summary
Experienced Administrative Assistant with strong calendar management, records management, and data entry skills. Known for professional communication, attention to detail, and dependable support for daily office operations.
Overview
6
6
years of professional experience
Work History
Administrative Assistant
Utica Community Schools
Sterling Heights, Michigan
09.2020 - Current
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Scheduled meetings and calendar appointments for administrators and school staff.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Coordinated communication among parents, teachers, and administrative teams to ensure clarity and support for student needs.
- Processed purchase requests and office supply orders for daily operations.
- Supported district administrators with routine clerical tasks and confidential paperwork.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Answered phone calls and greeted visitors with professional school office service.
- Drafted emails and other written correspondence for management staff.
- Processed invoices for payment using accounting software, contributing to accurate financial tracking and timely reimbursements.
- Managed the mailing process, ensuring timely and accurate distribution of correspondence. including sorting mail, preparing packages for shipping via courier service or postal service.
- Ensured accuracy of contact lists by promptly updating changes in employee status. regularly when changes occur in employee status or contact information.
- Organized student, staff, and department records for accurate file access.
- Facilitated communication between different departments within the organization.
- Organized and secured confidential documents to maintain privacy and compliance. in an organized fashion according to established protocol.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Prepared reports, forms, and letters using district office procedures.
- Proofread content for typo-free emails and documentation.
Education
High School Diploma -
Henry Ford II
Sterling Heights01-1983
Skills
- Calendar management
- Appointment scheduling
- Invoice processing
- Records management
- Document control
- Office management
- Data entry
- Data documentation
- Data organization
- Data archiving
- Timesheet processing
- Mail distribution
- Office supply management
- Vendor communication
- Office coordination
- Microsoft Excel
- Microsoft Word
- Microsoft
- Professional communication
- Verbal communication
- Attention to detail
- Professional discretion
- Staff motivation
- Business administration
- Records administration
- Financial documentation management
- Data organization
Timeline
Administrative Assistant
Utica Community Schools
09.2020 - Current
High School Diploma -
Henry Ford II