Suzanne Zwicky-Franklin
Austin,TX
Summary
Executive Assistant skilled at offering high-level administrative support to C-Level executives. Success in the design and implementation of user-friendly and efficient daily operations. Expert in global travel management, expense tracking, schedule coordination, and organizing large meetings and events. Expertly assists executive team using exceptional communication and organizational skills. Handles multiple projects simultaneously with a high degree of accuracy. Extensive knowledge of MS Office, Google Suite, Adobe Creative Suite, Concur and CRM programs. Creative Project manager in office design and remodeling.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Senior Executive Assistant
Toppan Photomasks Round Rock
01.2020 - Current
- Promoted as EA to the President of TPRR, a new venture providing a bridge for smooth communication between the President and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team
- Communicate directly and on behalf of the President with Board members, customers, partners, city officials and others on matters related to the President's activities and initiatives
- Manage the President's calendar and activities for time optimization opportunities, organize and coordinate his activities
- Follow up on others' commitments and deliverables, facilitate communications, and manage the schedule and travel of other C-level executives
- Liaison with government officials and counterparts to provide thebest feedback for a confidential project
- Attend Executive Leadership meetings and capture action items to assist the President in managing follow-ups
- Support the team by proposing recommendations resulting in the implementation of action items
- Facilitate effective communication between the President, executives, and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff
- Manage a broad variety of administrative tasks for several departments company-wide, including travel and expense reports for the C-level group
- Daily coordination and execution of administrative tasks with the HR team
- Design and develop a floor plan to create a welcoming space for employees to congregate in the Breakroom. Space management and modern design were integral to the project. Kept costs low and under budget, sourcing furniture, painters, and time management for paint and carpet crews. Project results were beyond expectations and feedback from employees was positive.
Executive Assistant
Toppan Photomasks, Inc.
10.2016 - 01.2020
- Develop and manage proposals and presentations for the CEO and President
- Coordination of complex executive meetings and events
- Set organizational goals for the marketing team
- Planned multifaceted domestic and international projects
- Prepared presentations, organizational charts, and managed highly confidential financial material
- Graphic design for multifunctional use like industry conferences and promotional products
- Research, interview, and contract design services.
- Develop and execute remodel of multi-functional space and copy room.
- Design floorplan, managed team for assembly of furniture and light construction
- Ensure project is complete and up to standards
Special Projects/Legal & Compliance Associate
Caspian Private Equity, LLC
02.2013 - 07.2015
- Provided support to the President, CFO, and legal counsel
- Managed document retention between internal and external legal counsel
- Budget oversight and allocation for legal and IT departments, including contract negotiation
- Designed and implemented new operations processes, enhancing internal function by 10%
- Project lead for the firm's first website design and launch.
Senior Executive Assistant to CEO, President/CFO
Caspian Private Equity, LLC
01.2008 - 02.2013
- Reported directly to President and CEO
- Managed calendar for CEO and coordination of all travel arrangements for multiple executives
- Coordinated and planned office and Board dinners, fundraisers, and investor/client meetings
- Compiled expense and FSA Flex reports for multiple C-level executives and managers
- Created and maintained reporting templates via Excel and PowerPoint.
Education
Bachelor of Arts -
University of North Texas
Denton, TXSkills
- Meticulous attention to detail
- Effective problem solving
- Excellent active listener
- Project Management
- Exceptional interpersonal skills
- Human resources knowledge
- Process improvement strategies
- Proactive Decision Making
- Strong Organizational Abilities
- Event Planning Expertise
- Calendar Management Proficiency
- Strong Problem Solver
Certification
Certified Notary republic
Timeline
Senior Executive Assistant
Toppan Photomasks Round Rock
01.2020 - Current
Executive Assistant
Toppan Photomasks, Inc.
10.2016 - 01.2020
Special Projects/Legal & Compliance Associate
Caspian Private Equity, LLC
02.2013 - 07.2015
Senior Executive Assistant to CEO, President/CFO
Caspian Private Equity, LLC
01.2008 - 02.2013
Bachelor of Arts -
University of North Texas
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