Sylvia Jones

• Administrative support for Administrator, Deputy Administrator
• Acquisition planning for Nevada Department of Agriculture - Plant Health and Compliance
• Contract review to ensure Legal and Contractual Compliance
• Act as point of contact for Administrator, among managers, and other external partners
• Manage information flow in a timely and accurate manner
• Facilitated onboarding sessions and on-the-job training for new hires, bolstering employee job position knowledge and skillset.
• Streamlined HR processes for increased efficiency, reducing paperwork and manual tasks through automation.
• Maintained accurate HR records in compliance with applicable laws, ensuring efficient data retrieval when required.
• Conducting research on NRS and NAC
• Assisting with conferences and meetings
• Editing and proof reading NRS & NAC
• Evaluated procurement needs and projected expenditures.
• Budget and expense reports
• Billing and Accounting
• Implemented process improvements that streamlined workflows and reduced the time required for monthly budget reconciliations.
• Monitored and reported budgetary discrepancies to corporate senior management to maximize reporting efficiency and finalized spending plans.
• Create and maintain spreadsheets to monitor Division budget accounts and record expenditures, coordinate with Division and other Department staff to effectively track expenditures, assist in budget development by compiling data to support projected expenditures in specific areas and prepare reports which summarize financial and statistical information
• Prepare Division purchase orders for all Division purchases and submit them for approval
• Order supplies/process invoices, ensuring proper coding and following State and Federal procedures
• Create, maintain, and track Division personnel actions through AHRS; coordinate with Division supervisors and management; verify work for accuracy and compliance to Department and State regulations, policies, and procedures; and maintain confidential personnel records and files according to Department and State policies, procedures, and regulations
• Schedule meetings and appointments; book conference rooms; prepare meeting materials and ensure updates and notices are posted to web pages/web sites
• Make travel arrangements; review travel forms for accuracy and, once approved by the supervisor, process per State and Department regulations and procedures
• Prepare Public Notices and other forms/documents for administrative rulemaking and maintain workshop and hearing schedules and files
• Prepare Accounts Receivable Documents and Receive and Process Payments
• USDA Federal Partner Reporting: Update month end reports by maintaining various spreadsheets; submit to accounting at the end of each month; maintain USDA records and files in accordance with Department, State, and Federal policies; and participate in annual BIQMS review
• General Office Support for all Division Programs: Provide clerical assistance to Department staff in data entry and word processing functions; create and maintain spreadsheets, brochures, presentations, charts, graphs, certifications, and instructional material; maintain various Division records and files; and maintain all Division vehicle maintenance records
• Supervision of Administrative Assistant II in Pest Control Operator Program: Provide training and oversight; monitor and evaluate work performance; identify and address performance issues; approve or deny employee leave requests; and review employee time submitted in NEATS for accuracy and approve timesheet.
• Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.

• Real estate sales, specializing in single family homes, investment properties & foreclosures
• Performs contract review to ensure legal and contractual compliance
• Knowledge of consumer lending, loan process and underwriting guidelines
• Extensive knowledge of escrow process, title report and preliminary title reports
• Responsible for handling sensitive information with discretion and confidentiality
• Excellent communication skills, both written and oral.

• Real estate sales, specializing in single family homes, investment properties & foreclosures
• Performs contract review to ensure legal and contractual compliance
• Knowledge of consumer lending, loan process and underwriting guidelines
• Extensive knowledge of escrow process, title report and preliminary title reports
• Responsible for handling sensitive information with discretion and confidentiality
• Excellent communication skills, both written and oral.

• Real estate sales, specializing in single family homes, investment properties & foreclosures
• Residential Loan Specialist through 01/01/2009
• Performs contract review to ensure legal and contractual compliance
• Knowledge of consumer lending, loan process and underwriting guidelines
• Extensive knowledge of escrow process, title report and preliminary title reports
• Responsible for handling sensitive information with discretion and confidentiality
• Excellent communication skills, both written and oral.

• Residential Loan Specialist
• Knowledge of consumer lending, loan process and underwriting guidelines
• Extensive knowledge of escrow process, title report and preliminary title reports
• Responsible for handling sensitive information with discretion and confidentiality
• Excellent communication skills, both written and oral.

26 Years' Experience: Administrative Support, Sales, Management, Budget Analysis, Human Resource Manager, Acquisition Planning, Supervising, Training, Mentoring, Contract review to ensure Legal and Contractual Compliance, Team Building, Expert in Conflict Resolution & Customer Service.