Tammy Altamirano
Miami
Summary
Highly organized and proactive Executive Assistant with extensive experience supporting senior leadership within one of Florida's leading water and wastewater construction firm. Recognized for managing high-level priorities, administrative support, office management, and workflow optimization. Adept at managing executive calendars, coordinating complex projects, and handling sensitive information with discretion.
Overview
5
5
years of professional experience
Work History
Executive Assistant
Poole & Kent Company of Florida
Miami, FL
07.2023 - Current
- Provide high-level administrative support to executive leadership, ensuring smooth daily operations.
- Managed executive calendars, scheduling appointments and coordinating meetings efficiently.
- Oversee executive schedules, coordinate meetings, and manage travel arrangements.
- Serve as a liaison between executives and internal teams, ensuring seamless communication.
- Streamlined communication between departments, enhancing collaboration and information flow.
- Prepare reports, presentations, and confidential documents to facilitate decision-making.
- Prepared detailed reports and presentations for senior management, ensuring accuracy and clarity.
- Streamlined office procedures, optimizing efficiency and workflow across the organization.
- Enabled timely project completion by coordinating resources and timelines across multiple departments.
- Coordinated team-building events, enhancing collaboration and morale among staff members.
- Developed document management processes, improving retrieval times and minimizing redundancy.
- Screened personal and business calls and directed to appropriate party.
Office Manager & Personal Assistant
Keys Gate Wellness Associates LLC
Homestead, FL
03.2021 - 07.2023
- Developed and implemented office policies, ensuring compliance with HIPAA and OSHA regulations.
- Developed and implemented office procedures, enhancing operational efficiency across departments.
- Managed administrative operations in healthcare setting, overseeing scheduling, billing, and insurance verification to ensure smooth workflow.
- Oversaw daily operations, ensuring efficient workflow and adherence to company policies.
- Supervised staff and provided training, streamlining daily administrative functions to improve patient experience.
- Coordinated scheduling for meetings and events, optimizing resource allocation and enhancing time management across departments.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Assisted in psychological evaluations, translated key documents, and facilitated clinical workflows.
- Conducted and analyzed psychological assessments to assist in diagnosing and treatment planning.
- Compiled reports and documented clinical findings to support mental health care strategies.
Education
Bachelor of Science - Psychology
St. Thomas University
Miami Gardens05-2022
Skills
- Administrative support
- Calendar management
- Confidential Information Handling
- Project coordination
- Office management
- Administrative operations
- Client Relations & Customer Service
- Staff Training & Team Leadership
Affiliations
- American Cancer Society
- Making Strides Against Breast Cancer
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Timeline
Executive Assistant
Poole & Kent Company of Florida
07.2023 - Current
Office Manager & Personal Assistant
Keys Gate Wellness Associates LLC
03.2021 - 07.2023
Bachelor of Science - Psychology
St. Thomas University