TAWANA S. WHITMORE
WORTHI
Woodland Hills,CA
10
years of professional experience
Results-focused professional adept at supporting executive leadership with precision and efficiency. Proven success in managing complex schedules, overseeing travel arrangements, and handling confidential information with discretion. Known for fostering team collaboration and delivering reliable support in dynamic environments, demonstrating strong organizational and communication skills.
Skills
Office Management | Executive Support | Travel Coordination | Event Planning | Records Management | Expense Report Management | Calendar Management | Reporting & Data Collection | Cross-Functional Collaboration & Cross Functional Relationship Building | Project Management | SAP | Citrix| Deal Maker | Google Suite | Concur | Workday | Law Manager | Asana | RMS | Trello | Jira | TripActions | Brass Ring | Microsoft Office | Slack | TEAMS | Gmail | Zoom | Gusto | Greenhouse | Presentation development | Executive support | Document preparation | Vendor management
Work History
EXECUTIVE ASSISTANT TO CEO
2 Years 3 Months- Provided high-level executive support to CEO by managing complex calendar, scheduling, and prioritizing competing demands to optimize CEO's time.
- Coordinated domestic and international travel arrangements, including detailed itineraries and accommodations, ensuring seamless logistics and expense management.
- Managed special projects, meetings, and events while maintaining confidentiality and attention to detail.
- Managed special projects, meetings, and events with a focus on confidentiality and meticulous attention to detail, ensuring successful execution and alignment with organizational goals.
- Coordinated domestic and international travel arrangements, including itineraries, accommodations, and expense management.
- Remote
EXECUTIVE ASSISTANT TO 7 Directors
5 Months- Facilitated communication by responding to 50+ emails daily, ensuring timely information exchange among stakeholders.
- Coordinated both domestic and international travel.
- Facilitated effective communication by promptly responding to an average of 50 emails per day.
- Coordinated domestic and international travel arrangements for executives, optimizing schedules for maximum efficiency.
- Planned and executed internal and external events, enhancing organizational engagement and collaboration.
- Organized and managed sensitive data input in several spreadsheets, retrieving and delivering information monthly and quarterly.
- Evaluated desk assignment needs to enhance workspace efficiency.
- Managed project priorities to align with deadlines and team objectives.
- Executed job responsibilities remotely while maintaining productivity.`
TEMPORARY EXECUTIVE ASSISTANT
11 Months- Anticipated needs and provided tailored administrative support to senior executives across the AMP Video Ops team.
- Flawless execution of administrative activities, with a high attention to detail, organization and process.
- Diary management - arranging video conferencing, conference calls, internal and external meetings.
- Collaborated daily with executives, internal stakeholders and other Executive Assistants across the company both locally and internationally.
- Collaborated daily with executives, internal stakeholders, and other Executive Assistants globally to streamline communication and project coordination.
- Maintained great relations with the UK and US team, at times anticipating lags in communications due to the timezones.
- Maintained strong relationships with UK and US teams, proactively addressing potential communication delays due to time zone differences.
- Developed functional requirements documentation for digital projects to ensure final solutions mapped to identified business needs.
- SVP, VP, 2 Directors AMP VIDEO OPERATIONS
- Hybrid
TEMPORARY EXECUTIVE ASSISTANT
6 Months- Supported VP and Directors through heavy calendar management, balancing meetings across time zones, processing expense reports, and facilitating team requests, enhancing operational efficiency.
- Coordinated offsites, internal team events, and workshops, fostering team collaboration and engagement.
- Planned offsites, internal team events and workshops.
- Worked collaboratively with other assistants and coordinators within the larger studio team and across various functions.
- Created and edited decks to distribute to the greater team.
- Provided flexible project support to various teams as needed./management as needed.
- Developed and refined presentation decks for distribution to the broader team, ensuring clear communication of key messages.
- VP, DIRECTOR & COUNSEL OF ANIMATION BALA
- Remote
EXECUTIVE ASSISTANT TO SVP & VP
4 Years 3 Months- Greeted and escorted VIP guests, coordinating meetings, travel, and routine arrangements to ensure seamless experiences.
- Maintained and updated several dashboards and document management systems, including records management for the entire studio, law manager and various others.
- Worked on special assignments, such as compiling and developing complex reports and documents, coordinating projects with other departments, maintaining sensitive personnel information, and providing regular status reports, ensuring accuracy and confidentiality.
- Planned special meetings for functions, preparing agendas, developing presentation materials, arranging audio-visual support, sending deck templates, and selecting menus.
- Drafted various long and short form agreements as well as arranged the distribution, signature and receiving of said agreements.
- Managed retreat organization tasks to ensure smooth execution of events with over 100 participants.: revamping activities, menu, and gift bags, coordinating travel arrangements and lodging, and booking speakers for legal retreats with over 100 individuals, saving $25K.
- Made domestic and international travel arrangements for SVP, VP, and other team members.
- Provided back-up assistance to Company’s EVP and President when their executive assistants were out of office.
- Created schedule of weekly meetings and objectives to streamline safety and food service departments’ operations, contributing to sales increase by 15% and effective issue resolution of safety situations.
- Acted as the point of contact for Safety and Food Services new hires, coordinating with IT and Office Services to arrange necessary equipment and office space.
- Functioned as the main liaison for Post Production contract deal terms, ASCAP and BMI payment details, and responded to inquiries about various Studio Facilities issues.
- Planned and executed various off-site and on-site events, including logistics and attendee communication., as well as virtual events, including curating invite lists, tracking responses and following, and sending confirmation details to attendees.
Education
Bachelor of Science - Business Management
Timeline
EXECUTIVE ASSISTANT TO CEO
WORTHI
01.2024 - 04.2026Read More
EXECUTIVE ASSISTANT TO 7 Directors
META
12.2022 - 05.2023Read More
TEMPORARY EXECUTIVE ASSISTANT
APPLE
01.2022 - 12.2022Read More
TEMPORARY EXECUTIVE ASSISTANT
NETFLIX
05.2021 - 11.2021Read More
EXECUTIVE ASSISTANT TO SVP & VP
WARNER BROS.
10.2016 - 01.2021Read More
University of Phoenix
Bachelor of Science from Business Management
Read More