Thelma Barreto
3Phase Excel Elevator, LLC.
Paterson,NJ
2
Languages
1
Certification
2027
years of professional experience
Detail-oriented A+ certified Payroll Professional with expertise in managing payroll systems and ensuring regulatory compliance. Skilled in optimizing payroll processes and resolving discrepancies to enhance operational efficiency. Strong collaborator who adapts to changing needs and delivers accurate, timely payroll services that align with organizational goals.
Work History
Certified Payroll Administrator
4 Years 7 Months- Excellent Proficiency with Quickbooks Online/Desktop, EMars, California DIR, NJ Wage Hub, LCP Tracker, Oracle, Procure to Pay, Oregon L&I, Taulia, CBRE Vendor Cafe, NYS DOL, Davis-Bacon, SAM.gov, E-Comply, WH-347, Fazeshift, iSolved Payroll, Coupa Supplier Portal, PA DOL, and many more.
- Collaborated closely with HR/Payroll to ensure Union Rates (CBA) were compliant with State/Federal Regulations.
- Oversaw maintenance of employee records, ensuring timely updates to status, deductions, and benefits to ensure accurate payroll execution.
- Handled complex payroll tasks, including advising HR/Payroll of back pay calculations, garnishments, and overtime payments, with accuracy and professionalism.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Worked closely with the Director of Billing and CFO during acquisitions of multiple companies, nationwide, ensuring compliance.
Certified Payroll Administrator
- Excellent knowledge of AIA Documents, Government Payment Applications, Funds Control, Quantum, Oracle, Project Scheduling and Progress Tracking.
- Processed certified payroll and reported quarterly tax payments while collaborating with insurance auditors to ensure compliance.
- Submitted monthly invoices to ownership and acted as liaison between CEO and ownership, facilitating resolution of interpersonal issues between inspectors and roofing staff and preparing all bid documents.
- Planned accurately and effectively by utilizing a daily planner and Outlook to schedule clients and accommodate unforeseen changes and last-minute appointments.
- Established workflow process by creating and maintaining accurate electronic and hard-copy records, filing systems, and inventories to improve organizational efficiency.
- Arranged travel, meetings, appointment, expenses and general calendar for the CEO.
- Coordinated high-level conference calls, board and management meetings, special events, and travel arrangements for owner.
Bookkeeper/Office Manager
9 Years- Organized and prepared complex travel itineraries, planned events, prepared presentations, answered calls, liaised with clients, and managed correspondence on behalf of company President.
- Coordinated internal resources and third parties/vendors for the flawless execution of projects, ensuring that all projects are delivered on-time, within scope and within budget, ensuring resource availability and allocation, perform risk management to minimize project risks, ensured commercial insurance/OSHA compliance for all projects.
- Processed all pertinent permits, reported NJ State Sales and Use taxes monthly, and handled all personal financial affairs of the President. Helped manage AR/AP accounts, accounting, and billing of all jobs. Provided construction cost quotes.
- Led a team of employees to ensure efficient workflow and project completion. working on several million dollar building renovations and/or new construction.
- Monitored all subcontractor's deadlines and compliance at all job sites.
Bookkeeper/Office Manager
9 Years- Organized and prepared complex travel itineraries, planned events, prepared presentations, answered calls, liaised with clients, and managed correspondence on behalf of company President.
- Coordinated internal resources and third parties/vendors for the flawless execution of projects, ensuring that all projects are delivered on-time, within scope and within budget, ensuring resource availability and allocation, perform risk management to minimize project risks, ensured commercial insurance/OSHA compliance for all projects.
- Processed all pertinent permits, reported NJ State Sales and Use taxes monthly, and handled all personal financial affairs of the President. Helped manage AR/AP accounts, accounting, and billing of all jobs. Provided construction cost quotes.
- Led a team of employees to ensure efficient workflow and project completion. working on several million dollar building renovations and/or new construction.
- Monitored all subcontractor's deadlines and compliance at all job sites.
C-Suite Executive
- Managed CEO's personal and professional calendar, collaborating with executive team to organize schedules, facilities, and agendas for corporate meetings.
- Assisted CEO with upper management and subcontractor daily interactions.
- Coordinated CEO's travel arrangements, including flights, lodging, transportation, and social activities to ensure seamless experiences for both personal and professional engagements.
- Facilitated personal errands for CEO, including airport pickups and sourcing gifts for clients, friends, and family, enhancing CEO's relationships and personal commitments.
- Performed various Human Resources duties such as staff vacations, medical insurance, payroll, PTO and new hire background checks.
- Facilitated daily interactions between CEO and upper management, as well as subcontractors, to ensure effective communication.
- Performed personal errands for CEO such as picking up guests from the airport to purchasing gifts for CEO's clients, friends and family.
Education
Master of Science - Psychology
Bachelor of Arts - Psychology
- Phi Beta Kappa Honor Society Member
- Graduated with a Double Major in Criminal Justice and Psychology
Skills
AIA Processing
AIA Document Management
Compliance management
Payroll auditing
New hire processing
Payroll tax filing
Sage 300
Bookkeeping skills
HR support
Notary Public
Accomplishments
- Supervised a team of 25 staff members.
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Implemented BCBS Insurance Benefits for the company, start to finish.
Certification
- Notary Public
- Former Licensed Teacher, ESL, English I, World History
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Timeline
Certified Payroll Administrator
3Phase Excel Elevator, LLC.
01.2022 - CurrentRead More
Bookkeeper/Office Manager
Allegiance Construction
01.2007 - 01.2016Read More
Bookkeeper/Office Manager
Allegiance Construction
01.2007 - 01.2016Read More
Certified Payroll Administrator
Paneko Construction, Inc.
2012 - 2022Read More
C-Suite Executive
The Rinaldi Group
2010 - 2012Read More
Phoenix University
Master of Science from Psychology
Read More
Caldwell University
Bachelor of Arts from Psychology
Read More