Tina Henderson
Accounts Payable Specialist
Florence,KY
Summary
Precise Accounts Payable Clerk with over 20 years of experience working with broad array of accounts. Committed to on-time payments, maintaining detailed records and vendor management. Skilled at fixing accounts and data discrepancies with professionalism and using SAP, PeopleSoft, Concur, Great Plains. Detail-oriented worker with proven resourcefulness and reliability.
Overview
26
26
years of professional experience
Work History
Accounts Payable Specialist
Brightview Health LLC
Cincinnati, OH
06.2024 - Current
- Processed invoices accurately and efficiently, ensuring timely payments to vendors.
- Maintained detailed records of accounts payable transactions, enhancing financial reporting accuracy.
- Reconciled vendor statements and resolved discrepancies to uphold financial integrity.
- Coordinated with internal departments to streamline invoice approval workflows and improve processing times.
- Ensured timely maintaining strong relationships with vendors and suppliers.
- Processed daily payments with virtual credit cards.
- Processed weekly payments with checks, ACH and credit cards for all invoices,
- Reduced invoice processing time with accurate data entry and timely vendor communication.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Contributed to Month end and year-end closing process by ensuring all outstanding payables were accurately recorded and settled promptly.
- Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Maintained compliance with internal controls and external regulations related to accounts payable processes.
- Collaborated with procurement team to resolve discrepancies between purchase orders and invoices received.
- Assisted in the preparation of monthly financial statements by providing accurate accounts payable information.
- Enhanced financial accuracy through diligent reconciliation of vendor statements and company records.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Matched purchase orders with invoices using 3 way match and recorded necessary information.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Entered figures using 10-key calculator to compute data quickly.
- Handled day-to-day accounting processes to drive financial accuracy.
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
- Assured Compliance with accounting and tax rules (W-9/1099s)
- Ad hoc projects when needed
Accounts Payable Specialist
Health Point Family Care
Newport, KY
09.2023 - 03.2024
- Apply proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Process invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Prepare and reconcile monthly Credit Card bill for Company Officers expenses.
- Reach out to vendors and customers to verify information and follow up on client issues.
- Reconciled and brought vendor accounts up to date.
- Prepare month-end closing entries for detailed reporting and recordkeeping.
- Prepare year-end closing entries and accruals.
- Process weekly check runs and special runs in between.
- Processed 1099s
- Setup vendors with W9s.
- Quarter and yearly audits.
- Great Plains Accounting software.
- Daily use of Excel, Outlook, Teams.
- Processed mail daily.
Accounts Payable Specialist
Enerfab, Inc.
Cincinnati, OH
02.2022 - 04.2023
- Prepared vendor invoices and processed incoming payments.
- Maintained good working relationships with vendors and resolved disputes.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Prepared and reviewed Accounts Payable and supporting documentation
- Processed payments for approval and distribution to vendors
- Managed open vendor invoice statements to ensure compliance of payment terms
- Maintained accounting records
- Vendor setup, requesting W9s and any supporting documents needed
- Requested from vendor proper documents for ACH or wire payments
- Processed vendor invoices against approved purchase orders, and identify pricing and/or quantity discrepancies against purchase orders.
- Processed vendor invoices as non-purchase order invoices by routing them for adequate business approval
- Interact with vendors to resolve issues brought up by either internal or external customers.
- Communicated with internal contacts regarding receiving discrepancies and vendor disputes
- Handled Accounts Payables for three co-companies
- Processed 300 invoices daily
- Printed and distributed accounts payable checks on weekly basis
- Ensured timely payment of vendor invoices and managed invoice workflow to maximize any available quick-pay discounts available
- SAP ERP system and portal
- Word Suite Office program
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Investigated daily variances and corrected errors to resolve discrepancies.
- Developed client rapport by efficiently addressing incoming correspondence and resolving Number A/P inquires per day.
- Registered transactions and data on accounting database to track history and safeguard information.
- Handled day-to-day accounting processes to drive financial accuracy.
- Matched purchase orders with invoices and recorded necessary information.
- Managed and responded to correspondence and inquiries from customers and vendors.
Thru Attendant
Frischs Restaurants Inc
Florence, KY
11.2006 - 02.2008
- Talked pleasantly with customers while taking orders and promoted positive image for business
- Processed cash and credit card payments, promptly returning receipts, coin, bills and payment cards to customers
- Complied with safety and sanitation guidelines to maintain health and well-being of customers and other staff
- Sincerely welcomed and thanked guests to demonstrate appreciation for patronage
- Counted cash drawer at end of shift and prepared bank deposits
- Provided exceptional service that reflected restaurant standards and core values
- Answered guest questions, delivering most accurate and updated information available
- Communicated with customer to provide menu offering details and assist with decision-making
- Interacted effectively with fellow employees to stage food trays for distribution to customers
- Reviewed orders against receipts so guests received requested items
- Assisted customers, including answering questions and preparing orders
- Executed all daily tasks and assisted other team members when needed
- Demonstrated proficient knowledge of menus, services and promotions offered to assist customers and team members
- Warmly greeted visitors to promote great customer service and positive ordering experience
- Resolved order issues quickly to satisfy customers and reduce wait times
- Maintained high standards of customer service during high-volume work shifts and fast-paced operations
- Assisted Drive-thru manager by coaching and training new employees
- Created food displays according to established standards, replacing dated products with fresh
- Processed payments on cash register and counted back bills and change to patrons
- Delivered superior customer service focused on quality and meeting customer needs quickly and efficiently.
Accounts Payable Clerk
Sunny Delight Beverages Co
Blue Ash, OH
07.2004 - 12.2006
- Eliminated inaccuracies in accounts payable payments by verifying information prior to generating checks and electronic payment transfers
- Created receiving reports and updated vendor balance sheets to record accounts payable
- Reported sales taxes by calculating requirements on paid invoices
- Verified accuracy of information and resolved discrepancies with vendors before entering invoices for payment
- Used PeopleSoft to track all income and expenses for business
- Coded invoices and other records to maintain organized and accurate records
- Reviewed bank account statements to reconcile accounts by documenting correct financial information in general ledger
- Assessed data and information to check entries, calculations, and billing codes for accuracy
- Maintained accounting ledgers by verifying and posting account transactions
- Processed check requests and invoices for 25 locations every week.
Accounts Payable Clerk
Krauss Maffei Corporation
Florence, KY
11.2002 - 06.2004
- Verified accuracy of information and resolved discrepancies with vendors before entering invoices for payment
- Prepared and updated vendor files, including tax and insurance information
- Verified vendor accounts by reviewing documentation, rectifying issues and contacting account holders
- Charged expenses to accounts and cost centers by analyzing invoice and expense reports
- Eliminated billing inaccuracies by reconciling 1,000 accounts monthly
- Reviewed bank account statements to reconcile accounts by documenting correct financial information in general ledger
- Maintained accounting ledgers by verifying and posting account transactions
- Assessed data and information to check entries, calculations and billing codes for accuracy.
Accounts Payable Clerk
Kelly Services
Florence, KY
09.2000 - 11.2002
- Calculated and verified all figures, calculations and documents
- Charged expenses to accounts and cost centers by analyzing invoice and expense reports
- Coded invoices and other records to maintain organized and accurate records
- Analyzed invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance
- Maintained detailed and accurate ledgers and financial documents to accurately communicate payment needs to clients
- Eliminated billing inaccuracies by reconciling 400 accounts monthly
- Minimized late fees by 80% by enhancing accounts payable processes
- Switched from PeopleSoft to Microsoft, modernizing processes and digitizing over 200 documents
- Worked closely with department personnel to produce accurate and timely bills
- Processed check requests and invoices for 200 locations every week
- Problem-solved accounts payable questions on behalf of internal team members, management and vendors
- Expedited payments by verifying accuracy and currency of vendor information
- Managed over 10,000 accounts worth over $2.5 with accuracy in PeopleSoft
- Trained new team members on company policies and accounting systems to keep team operations productive and efficient
- Gathered information to produce accounts payable reports for review
- Assisted with month-end and year-end closings to support accounting system accuracy
- Eliminated inaccuracies in accounts payable payments by verifying information prior to generating checks and electronic payment transfers
- Facilitated payment of invoices due by sending bill reminders and contacting clients
- Assessed data and information to check entries, calculations and billing codes for accuracy
- Reconciled monthly statements and transactions to keep records accurate and current.
Education
Some College (No Degree) - Accounting
Strayer University
WashingtonSkills
- Check disbursement
- Account reconciliation
- Bill payment and recordkeeping
- Microsoft office
- Effective planning
- Payment processing
- Maintaining strict confidentiality
- Invoice processing
- Resolving discrepancies
- Statement reviews
- Accounting systems and software
- Data inputting
- Invoice processing
- Account reconciliation
- Statement reconciliation
- Vendor relationship management
- Payment scheduling
- ERP systems proficiency
- Credit card reconciliation
- Electronic payments
- Financial research
- GAAP principles
- 1099 preparation
- Problem resolution
- Payment coding
- Month-end closing
- Transaction verification
- Account resolution
- Microsoft office
- Accounts payable
- Data entry and 10-key
- Expense reports
- Time management
- Financial software
- ERP software (Oracle/Coupa)
- SAP
- Sage 50
- Great Plains
- PeopleSoft
- Critical thinking
- Precision and accuracy
- Relationship building
Timeline
Accounts Payable Specialist
Brightview Health LLC
06.2024 - Current
Accounts Payable Specialist
Health Point Family Care
09.2023 - 03.2024
Accounts Payable Specialist
Enerfab, Inc.
02.2022 - 04.2023
Thru Attendant
Frischs Restaurants Inc
11.2006 - 02.2008
Accounts Payable Clerk
Sunny Delight Beverages Co
07.2004 - 12.2006
Accounts Payable Clerk
Krauss Maffei Corporation
11.2002 - 06.2004
Accounts Payable Clerk
Kelly Services
09.2000 - 11.2002
Some College (No Degree) - Accounting
Strayer University