Vadim Paler
Miami,FL
Summary
Meticulous, task-driven Executive Assistant with 10+ years of administrative experience in managing client-centric office operations. Equipped with exceptional ability to facilitate all aspects of internal and external communications support the day-to-day administrative, financial, and operational functions by working collaboratively with C-level executives. Proven talent for aligning business objectives with comprehensive administrative knowledge to achieve maximum operational impacts, conserve time and boost efficiency.
SOFTWARE:
Azure DevOps (SaaS, PaaS, IaaS), MS Project, Wrike, Jira, MS Visio, MS Access/VBA, MS Excel/VBA, MS Word, MS PowerPoint, MS SharePoint, Sales Force, SAP, PeopleSoft, HTML / CSS, Bloomberg TOMS.
Overview
15
15
years of professional experience
Work History
Executive Assistant
Black Rock
05.2015 - Current
- Organized and coordinated conferences and monthly meetings.
- Executive various administrative tasks, including travel arrangements (Domestic & International), scheduling, submission of expense reports, and other correspondence for Corporate Development Team and senior leadership.
- Maximize productivity rates by proactively providing feedback on operational concerns and product issues.
- Follow attainable projects timelines and keep teams on task to complete milestones according to schedule.
- Provide coaching, mentoring, and cross-functional conflict-resolution support to staff on company standards.
- Serve as the executive key point person by coordinating sector-related Business Units and other facets of the company.
Executive Assistant
Gutfreund Blue Fox Corp
New York, NY
06.2012 - 01.2015
- Managed and prioritized partners schedules to ascertain that their time is focused on critical, strategic issues.
- Orchestrated communications, monitored requests, and identified those that required immediate attention.
- Efficiently administered a variety of accounting activities such as preparing between 1- to 20 check requests, expense reports, financial documents, purchase orders, and invoices each week.
- Ascertained and preserved the confidentiality of all company communications and documentation.
Education
Degree in Finance - Finance
Baruch College of The City University of New York
New York, NY06.2012
Skills
- Administrative Oversight
- Travel Arrangement Coordination
- Records Management Databases
- Correspondence and Memos
Languages
Russian
Native or Bilingual
Turkish
Full Professional
Timeline
Executive Assistant
Black Rock
05.2015 - Current
Executive Assistant
Gutfreund Blue Fox Corp
06.2012 - 01.2015
Degree in Finance - Finance
Baruch College of The City University of New York
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